View, print, or add speaker notes to a slide in PowerPoint 2016 for Mac

When you're building a presentation, you can add notes to your slides to help prepare what to say when presenting to an audience. When it comes time to present, you can use presenter view to show the notes on your monitor so that only you can see them. And if you want to share your notes with the audience, you can print them for distribution.

Add notes to your slides

To add notes to your slides, do the following:

  1. On the View menu, click Normal.

  2. Select the thumbnail of the slide you want to add notes to.

    Shows a slide selected in the thumbnail pane in PowerPoint 2016 for Mac

  3. The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.

    Shows the notes pane in PowerPoint 216 for Mac

  4. To hide the notes pane, click the Notes button Shows the Notes button in PowerPoint 2016 for Mac on the task bar. To show the notes pane again, click it again.

View your notes while you present

If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:

  1. On the View menu, click Presenter View.

  2. You'll see the main slide that you're presenting, a preview of the next slide, and any notes you've added for the current slide below the preview of the next slide.

    Shows notes in Presenter View in PowerPoint 2016 for Mac

    Your audience will only the slides that you're presenting in your presentation, and not your notes.

Print your speaker notes

To print handouts of your presentation including your speaker notes, do the following:

  1. On the File menu, click Print.

  2. In the print dialog box, next to Layout, select Notes.

    Shows the option to print notes in PowerPoint 2016 for Mac

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