Manage your email on a Mac

View messages

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In Outlook, you can read emails, view blocked content, reply to emails, and forward emails to others.

View messages
  1. Select Mail.

  2. Select the Inbox or folder you want to view.

  3. Select the email you want to read.
    Or, double-click the message to open it in a separate window.

    • Hover over the line between the list of emails and the Preview pane, and drag the line to increase or decrease the size of the Preview pane.

    • Unread messages appear in blue, with a blue font and blue bar.

    • Calendar invite messages show a calendar icon.

    • A paperclip icon shows that the email has an attachment.

    • An arrow pointing to the left shows that replied to the email.

    • An arrow pointing to the right show that forwarded the email to others.

    • The folder currently open is highlighted.

    • The number next to a folder shows the number of unread message(s) in that folder.

    • Items, at the bottom of the screen, shows how many messages are in the selected folder.

View blocked content
  1. Select an email with blocked images.

  2. Select Download pictures to view blocked images.

    Note: Outlook tries to protect you from viruses and potentially dangerous emails. If you see a bright line across your email, with an exclamation mark and hazard sign, you need to take an action (for example, select Download pictures), to let Outlook know you trust the sender, and the content is safe to download.

Reply, Reply All, or Forward an email
  1. Select an email.

  2. On the Home tab, select what you want to do: Reply, Reply All, or Forward the email.

  3. Select Move, and then select a folder from the drop-down, if you want to move the email to a folder.

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Outlook 2016 for Mac Help

What's new in Outlook 2016 for Mac?

Outlook 2016 for Mac Quick Start Guide

I'm going to show you how to go through and read your Mail in Outlook. The first thing you need to do is click Mail on the bottom left hand side to get into your mailbox.

From there, you can choose to read your mail in each separate Inbox, or the unified inbox, by clicking the word Inbox on the left hand side.

From left to right, you have your inbox, the contents of that inbox, and then the preview pane on the right hand side.

However, you can get some more screen real estate.

If you hover your mouse in between the contents of the e-mail and the preview, you can click and drag a slider.

This will give you more of the subject line preview of the e-mail and less inside the preview pane.

The current folder that you're in will be highlighted on the left hand side.

Once you're in that folder, you can click to start reading your e-mail.

Any unread messages are going to be in blue.

The font will be in blue and will have a blue bar to the left hand side.

You can click on it and read your message, and it won't be unread anymore.

There's also some inbox icons on the right hand side.

For example, this one contains a calendar appointment.

This one with the paperclip icon contains an attachment.

I can also easily see any messages that I forwarded and replied to, and an arrow pointing to the left means that I've replied to the message.

An arrow pointing to the right means that I forwarded the message to somebody else.

Let's go back to our folders on the left hand side.

The number that's to the right of the folder name is the amount of unread messages in that folder.

It's not the total count.

If you want to see the total count of messages that's in a particular folder, you can look on the very bottom left hand side of the screen.

It's going to be listed in the items section.

You can click on each e-mail to read it and you can also double click on a message to have it pop out into a bigger screen.

You can close out of that message by clicking the X in the top left hand side.

Sometimes, you'll have some blocked messages.

Outlook does a great job of protecting you from viruses and potentially dangerous e-mails, so it's going to block some messages.

If you see a bright line across your e-mail with an exclamation mark and a hazard sign, you'll know that there's some action you can do.

You may also notice that some of your e-mails, particularly newsletters, are hard to read.

It's because there's no images there. If the e-mail or newsletter comes from somebody you trust, click Download Pictures, then you will be able to see your newsletter or e-mail like it was designed to be seen.

Once you read an e-mail, you can act on it from the home ribbon toolbar.

For example, you can reply to it, you can reply to all if there was more than one person in the e-mail, you can forward it to somebody else, and you can also move it to another folder, but that's how you can go through your latest e-mail with Outlook.

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