View and set up your profile

Your About Me page lets you build a personal business profile and introduce yourself to others in your organization. Some organizations may provide this information for you, but typically you’ll be invited to at least update it. Since anyone who clicks on your contact can see your profile, it’s a great place to highlight your expertise, current role, and interests. You can think of your profile page as the place to develop your ‘brand’ if you like, the place to distinguish yourself. Profiles are easy to polish up and worth the small effort. A quick glance at an up-to-date profile reveals more than a quick glance at a business card. In addition, profile details help people find you because many of these details are visible to SharePoint search engines.

You can view your profile anytime, anywhere, from your desktop computers.

Note:  The features described in this article depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

In this article

Your profile and About Me pages

View your profile

Edit your profile and About Me pages

Edit basic information

Add or delete a personal description

Add, change, or remove your picture

Add or delete Ask Me About items

Edit your contact information

Update profile details

Edit your newsfeed settings

Update your privacy settings

Edit your language and region settings

Manage your tasks from your profile About Me page

Your profile and About Me pages

Your profile lets you share personal and professional information about yourself, such as your picture and job title, with other members of your organization. You can view or update your profile privacy settings by clicking About Me under your name at the top right of a SharePoint or Office 365 page.

Having a profile introduces you to people in your organization. People in your organization can see your profile page by clicking your picture or contact information and, from there, send you a message. So it’s easy for them to connect with you.

When people click your name or picture, they’ll typically see a page titled About <your name> that shows a picture and summary of who you are. The page includes a timeline of your activities, what the visitor has in common with you—such as a shared manager—and other details—such as your areas of expertise and contact information. All this information provides others with context and background that makes it easier for them to connect with you.

You can control what details others see—whether you want to share your tags or your birthday with others, for example—by changing your profile privacy settings.

When you open your profile, you’ll see your About <your name> page with your picture, your role in your organization, and other information that your organization may have supplied. Additional profile pages may contain information about your areas of expertise, contact phone numbers, and personal details such as your birthday.

You can edit most of this information, depending on your company’s policies.

To protect your privacy, you can control what information can be shared with others by updating your profile privacy settings

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

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View your profile

You can view your profile information at any time from any of your desktop devices.

To view your profile:

  • Click your name at top of one of organization’s SharePoint sites, and then click About Me.
    Profile Name

To view your profile more like others see it:

  • Click your profile picture wherever it appears in someone’s newsfeed.
    This view is similar to how others see it, except that it doesn’t include the Org Chart and In Common information that you see on other people’s profiles.

Clicking someone else’s profile picture opens their profile so you can find out more about that person.

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Edit your profile and About Me pages

You can edit most of your profile information from your desktop devices. You do this by clicking About Me under your name at the top of SharePoint or Office 365 page. Your organization typically supplies some of this information from central employee databases and determines what profile information you can edit.

The more up-to-date your profile details and the more active you are on your site, the more you can rely on this information to foster productive collaboration. Since these details help your co-workers learn what they have in common with you, it’s good practice to fill out your profile, update your profile privacy settings, and then use your personal site to connect with people.

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To edit your profile:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name .

  2. Click edit your profile to display the Edit Details page.
    Click Basic Information, Contact Information, or Details, depending on the type of settings you want to update. If you don’t see the settings you want to update, click the ellipsis (…).
    Ellipsis tab

  3. Update the settings as needed.

  4. C lick Save all and close.

The following profile settings on the Basic Information page are likely to have the most immediate impact on your connections, so try to update them if you can.

  • Your Picture    Use this box to upload a photo that identifies you to others. If a photo has already been provided and your site administrator allows you to change it, you may want to update it. Supported image file formats are: .bmp, .jpeg, or .png.

  • About me    Use this text box to describe your position, areas of expertise, and interest. Don’t forget to include previous experience, past jobs, and achievements. This information introduces you to people who click your picture or contact and helps establish your reputation.

  • Ask me about    Use this text box to list your projects, responsibilities, and areas of knowledge. This information encourages dialog by inviting visitors to your profile to ask you about interesting topics that you’ve listed.

Tip:  Reach out to others by following people. You can follow people right from your profile page to find out more about them—what projects they’re working on or what they have in common with you.

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Edit basic information

The Basic Information page of your profile lets you describe yourself professionally, so that people who visit your profile can find out more about you. This page typically displays your professional information, including your name, work phone, department, title, and manager, as stored in your organization’s employee database. Following this are an About me description, your Picture, and a list of Ask Me About topics.

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To view or edit the basic the Basic Information page of your profile:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.

  3. Under Basic information,add or update your information in theAbout me, Picture, and Ask Me Aboutsections of the page.To find out more about these profile attributes, see Add or delete a personal description, Add, change, or remove your picture, and Add or delete Ask Me About items.

  4. C lick Save all and close .

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Add or delete a personal description

The About me box of your profile provides space for a short summary that describes what you want people to know about you. This is where you can highlight you expertise, cite your accomplishments, and name other pursuits that are important to you. Besides featuring your specialty (such as nutritional counseling), you could include successful projects you’ve completed (such as designing a hospital-based nutritional training program for parents), and your favorite pastime (such as black and white photography).

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To add or delete your personal description:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.
    Under Basic information, in the About me box, type a personal description. Use the formatting tools to add special text effects such as color, bold type, and bullets. Formatting tools appear in the ribbon when you click the box.

  3. To delete a personal description, select the text and then press DELETE.

  4. Click Save all and close.

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Add, change, or remove your picture

The picture that appears in your profile is part of your contact information. When someone in your organization sees your picture and name in an activities list, they can click it to find out more about you. Most companies supply an initial picture from your employee record, but they may allow you to change it.

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To update your profile picture, if your organization allows this:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.

  3. Under Basic information, click Upload picture, browse to locate a picture file in a supported format (such as .bmp, .jpeg, or .png), and then click Upload. Uploading a new picture replaces any existing picture.

Tip:  You can upload a picture of almost any dimension or size but some image sizes produce a better quality picture than others. Office software helps resize your pictures to meet acceptable limits but it helps to keep in mind that the largest optimal picture size is 96 x 96 pixels.

  1. To remove a picture, click Remove.

  2. Click Save all and close.

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Add or delete Ask Me About items

The Ask Me About text box of your profile lets you enter topics that highlight your areas of expertise. You might include your current tasks or overall job role, for example. Your Ask Me About keywords appear at the top of your profile, and people who visit your profile can click one of the words to ask you a related question.

If your organization supports tagging, your Ask Me About items can be keywords that other people can use to tag related questions that they have for you. This information typically appear at the top of your profile and enables people viewing your profile to quickly ask you about items that interest them. By clicking a keyword, they can start a conversation that mentions you (with @<your name>) and tags the post (with #<keyword). Ask Me About keywords appear to everyone, and privacy categories cannot be applied to the list.

The Ask Me About words that you type contribute to a central keyword list that is generated by everyone in your organization who has entered profile values, depending on whether your site administrator allows this capability. Suggestions appear for you as you type. Choosing keywords from the list of suggestions, rather than creating new but similar keywords, helps make the overall company list more internally consistent so that keywords are likely to rank higher in searches. This practice also helps you connect with people who have related roles or expertise. Because of these far-reaching effects, it’s good to keep your Ask Me About keywords up to date.

New keyword suggestions may be sent to you in email, based on words you use frequently in email. An Outlook email setting determines whether you receive such suggestions.

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To add or delete Ask Me About items:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.

  3. Under Basic information,click in the Ask Me Aboutbox.

  4. To add keywords, type text in the box, and separate multiple keywords with semicolons. If you see a suggestion that looks appropriate, click the keyword. Sometimes an item appears underlined.

  5. To delete a keyword, click to select it, and then press DELETE.

  6. Click Save all and close.

Your Ask Me About topics will appear on your profile page, along with your picture. Clicking an Ask Me About item indicates that it’s been added to the activities pool, so you can be notified when other people in your organization share this interest or when someone you follow adds a #tag to a document, site, or post with one of your interests.

To allow or block email suggestions for keywords in Outlook:

  1. Open Outlook.

  2. On the File menu, click Options > Advanced .

  3. Under Other , in the Allow analysis of sent emails to identify people you commonly email and subjects you commonly discuss, and upload this information to the default SharePoint Server option, do either of the following:

    • To allow email suggestions in your personal site , select the check box .

    • To block email suggestions in your personal site , clear the check box.

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Edit your contact information

You can update your contact information, such as your email and office phone number, in the Contact Information page of your profile.

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To update your contact information:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.

  3. ClickContact Information.
    Contact Information tab

  4. Add or change your current phone numbers, office location, and other contact information.

  5. Click Save all and close.

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Update profile details

You can personal details by adding keywords that define your completed projects, skills, schools that you attended, and your birthday if you’d like to share it, all in your Details page. Your organization may have already provided some of this information, but typically you can add to or update most of it.

Note:  The features described in this procedure depend on whether your organization has set up or customized personal sites and user profiles. For more information, see your administrator.

To change your profile details:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.

  3. Click the Details tab.
    Details tab

  4. Add or change the current information in the Past projects, Skills, Schools, Birthday, and Interests boxes.

  5. Click Save all and close.

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Edit your newsfeed settings

On t he Newsfeed Settings page of your profile,you canselect activities that you want be notified in emailaboutsuch as when someone has started following you, determine whether otherscan see thelist of people that you’re following or your list of followers, and select which activities you want to share with others.

To change your newsfeed settings:

  1. Click your name at the top of a SharePoint or Office 365 site in your organization, and then click About Me.
    Profile Name

  2. Click edit your profile to display the Edit Details page.

  3. Click the ellipsis (…), and then clickNewsfeed Settings.
    Ellipsis tab

  4. Edit your information as described in Change your newsfeed settings.

  5. Click Save all and close.

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Update your privacy settings

Most of the information that appears on your Profile page is visible to your co-workers by default. That’s why it’s wise to review and update these settings as part of your initial profile setup. Privacy settings let you determine what information to expose in your profile or newsfeed. You can update profile and newsfeed privacy settings easily, from the Who can see this? column on the Contact Information, Details, and Newsfeed pages of your site. For details about updating your privacy settings, see Update your profile privacy settings.

Edit your language and region settings

You can update language and region settings from your profile by clicking About Me under your name, clicking Edit your profile and then following the guidelines in Change your language and region settings .

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Manage your tasks from your profile About Me page

You can see an aggregated list of your tasks, from your About Me page, reflecting all the tasks you’ve defined on other team sites. You can also manage these tasks and create new ones.

To access your consolidated My Tasks list, do either of the following:

  • Click About Me under your name at the top of your SharePoint or Office 365 page, and then click Tasks in the Quick Launch on the left.

  • Click Newsfeed in the header at the top of your SharePoint or Office 365 page, and then click Tasks in the Quick Launch on the left

    You can also access tasks.

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