Present slideshows

Use Slide Show and Presenter View

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With Presenter View, you can see your speaker notes and the next slide in your presentation on your computer, so you can focus on what you want to say, and connect with your audience.

Show your presentation

  1. Select the Slide Show tab.

  2. Select an option:

    • From Beginning - starts the presentation from the beginning.

      Or, press F5.

    • From Current Slide - starts the presentation from the current slide.

      Or, press Shift + F5.

Navigate between slides

  1. To go to the next slide:

    • Click the mouse.

    • Or, press the Right Arrow key.

  2. To go back, press the Left Arrow key.

  3. Press Esc to exit the presentation.

Blank the screen

  1. Right-click the slide.

  2. Select Screen > Black Screen or Screen > White Screen.

    Note: For a keyboard shortcut: Press W to white out your screen, or Press B to black it out instead.

  3. Click your mouse to go back to the presentation.

Turn on Presenter View with one monitor

Note: Presenter View is typically used with two monitors, but this video covers how to activate and practice with Presenter View when you only have one monitor.

  1. Select the Slide Show tab.

  2. Select Use Presenter View, if not already selected.

  3. From the Monitor drop-down, select the monitor you want to have Presenter View on.

Start Presenter View with one monitor

  1. Select Slide Show > From Beginning to start the presentation.

  2. Right-click the slide and select Show Presenter View.

Use Presenter View

  • Timer - shows the time you've spent presenting the current slide.

  • Current time - shows what time it is.

  • Current slide - shows the slide your audience sees, on the left.

  • Next slide - shows the next slide in the presentation, on the right.

  • Speaker notes - helps you remember what to say about that slide.

  • Make the text larger and Make the text smaller - to make the speaker note font larger or smaller.

  • Pen and laser pointer tools - to make annotations.

  • See all slides - to jump to another slide.

  • Zoom into the slide - to zoom in on a slide.

  • Black or unblack slide show - to blank the screen while you're talking, to focus the audience on you.

  • Left and right arrows - to go to next slide or go back.

  • END SLIDE SHOW - to end the slide show.

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View your speaker notes as you deliver your slide show

Present online using the Office Presentation Service

Office 2016 Quick Start Guides

Let's assume that you have a laptop or computer connected to a projector or external monitor and your audience is waiting.

To run the actual slide show you can either select the Slide Show ribbon tab, play From Beginning, or you can hit the F5 key on your keyboard.

This is exactly what the audience is going to see on the big screen. To move forward with your slides you can either click the mouse or press the right arrow on your keyboard.

To move backwards click the left arrow. To exit out early of your presentation you can hit the Esc key on your keyboard.

I'm going to move to another slide near the end of my presentation.

If you'd like start the slide show at any point from the Slide Show ribbon tab you can either choose From Current Slide or with your slide selected hold down the Shift key and hit the F5 key on your keyboard.

This is going to launch the presentation from the currently selected slide in the navigator.

I'll click the mouse to advance the slide, you can see our animation that we set up, and the final click will bring me to the end of my presentation.

I can either click the mouse to exit back to the PowerPoint presentation or I can go back a few slides by hitting the left arrow.

Let's suppose I'm talking for a few minutes about this slide, our new website.

I want the audience to concentrate on what I'm saying, not staring at this picture for a long time.

I can quickly blank the screen to keep the audience focused on me, not the slides.

To do that right-click with the mouse, choose Screen, and then you can choose from a Black Screen or a White Screen.

To get the screen back again simply click the mouse and now you can continue with your presentation.

I'm going to hit the Escape key to get out of this.

That's it for what the audience is going to see while we're presenting.

To use Presenter View while you present change to the Slide Show ribbon tab and make sure Use Presenter View has a checkbox next to it.

You can select which monitor is going to have Presenter View on it.

Because we're only on one monitor here I'll show you how you can activate it to practice while you're presenting.

I'll start the slide show by hitting the F5 key on my keyboard or From Beginning from the Slide Show ribbon.

From here I can right-click on my slide and choose Show Presenter View.

There's a few things you can see here.

The first one is you can see my slide timer up here on the left hand side.

If it's distracting to you, you can pause it. You can also reset the timer.

On the right hand side I can see the current time, which is useful if I know I have a hard stop time on my presentation.

I can see the current slide that I'm on and on the right hand side I can see the Next Slide that's coming up, so I can prepare for it.

Any speaker notes that I have on that current slide will be listed below.

I can also change the font. If I'm having a hard time reading the speaker notes I can enlarge the font by clicking the big A in the bottom left hand side.

Or I can click the smaller A next to it and shrink the text if I want to see it all on one screen.

Directly underneath the slide I can see my annotations pen, which I'll be showing you in the next video how that works.

We can also jump to a slide, I'll show you that, you can zoom in on a particular slide if you need to see a feature better or there's something you'd like to show your audience a little more closely.

We talked about how to black out the slide quickly so that you can talk, and you can do that by clicking this button.

Finally, you can navigate back and forth between slides by clicking the arrows to the left and the right of the slide numbers.

To end the slide show you can simply click END SLIDE SHOW at the top of the screen.

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