Video: Send and open attachments

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

You can use attachments to include one or more files on any email you create. Open or save attachments with the program associated with the attachment file type.

Attach a file to a message

  1. Create a message, or for an existing message, click Reply, Reply All, or Forward.

  2. In the message window, click MESSAGE.

  3. In the Include group, click Attach File.

  4. Browse to click the file that you want to attach, and then click Insert.

Tip:  When composing a message, you can also attach files by using the commands on the INSERT tab in the Include group, or drag files from folders on your computer and drop them on the message window.

Attach an Outlook item to a message

You can attach Outlook items, such as other email messages, tasks, contacts or calendar items, to a message. This is the easiest way to forward multiple items or messages.

  1. Create a message, or for an existing message, click Reply, Reply All, or Forward.

  2. In the message window, click MESSAGE.

  3. In the Include group, click Attach Item.

  4. Do one of the following:

  5. Point to Business Card, and then click Other Business Cards. Click a contact, and then click OK. To select multiple contacts, press and hold Ctrl as you click each contact.

  6. Click Calendar. Select the calendar, date range, and details to include. For Advanced options, click Show. Click OK to add the calendar to your message.

  7. Click Outlook Item. Browse through your folder list to find the folder that contains the item that you want to attach. Under Items, click the item, and then click OK.

Want more?

Send or delete an email stuck in your outbox

Open attachments

Save attachments

You need to send a Word document, or some other file, to another person. You can do this by attaching it to an email.

Click New Email, compose the email, click Attach File, navigate to the document, and double-click it.

It is added to the email as an attachment, either in the attached field, as in this example, or in the body of the email, and click Send.

Now, we are the recipient of the email we just sent, and the email is in our Inbox.

You can tell this email has an attachment, because in the Message Preview pane, there is a paperclip next to the sender’s name.

The attachment is either in the attached field, as in this example, or in the body of the email.

To open the attachment, double-click it.

You need to have an application installed on your computer that can open the attachment, Word in this example.

Up next: Sending attachments in detail.

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×