Use calendar search to find events and meetings in your Outlook calendar quickly. Use scope and more ways to refine your search.
Search your calendar
Select Calendar .
In the Search box, type the keywords you want to search.
The search result shows the list with your search keywords highlighted in yellow.
At first, Outlook limits the search results to 30 items. Check the bottom left corner of the screen for the number of items.
If you have more than 30, scroll-down to the bottom of the list and select More to see more results.
Double-click an item to open it.
Select the X in the Search box to close search and return to the previous view.
To narrow your search, type more keywords in the search box, or try one of these options:
Use quotation marks for phrases
In the Search box, type two or more search keywords in quotation marks (for example, “team review”).
The search results will only include items that have team review as a phrase, and exclude items that only contain team or review.
Use AND, OR or NOT
In the Search box, include AND, OR, or NOT between the keywords.
AND – searches for items with both keywords.
OR - searches for items with either keyword.
NOT - searches for items that have the first keyword, but not the second keyword.
Note: AND, OR, and NOT must be in caps. Do not include quotation marks.
Instant Search in Calendar helps you find appointments and meetings fast.
Open your Calendar, and type a word to search for in the Search box up here.
As you do, the Calendar switches to list view and immediately starts searching, even before you finish typing.
The list shows all the items that contain what you typed, highlighted in yellow.
Outlook searches all parts of an item, including attendees, subject, location, even the content of attachments.
For example, let’s double-click this item to open it, and then open the attachment, and there’s the keyword.
Click the X to close the document and the meeting.
To close Search and return to the previous view, click the X in the Search box.
Let’s say you don’t find what you’re looking for. Well, there are a few things you can try.
First, you can check in the lower left to see how many items are in your search results.
If it’s 30, scroll to the bottom of the list, and click More.
Outlook limits results to 30 the first time you run a search. After clicking More you may get hundreds.
However, if you have that many results, you should really try narrowing your criteria.
The easiest way to do that is to simply type another keyword in the search box.
For example, you can add another attendee name or location.
Notice that the number of search results goes way down. The more keywords you can add the better.
If you want to search for items in which the words appear together, add quotation marks around the words.
You can also use combining words like AND, OR and NOT.
Delete the quotes and type capital OR between the words, and Outlook searches for any Calendar item that contains either team or review.
Notice that we get a lot more results this way. Let’s see what happens when we type capital NOT.
Outlook searches for items that contain team, but not review.
You don’t need to type the combining word AND because Outlook assumes you mean AND when you just type words.
Learning doesn't stop here. Discover more expert led tutorials at LinkedIn Learning. Start your free trial today, at linkedin.com/learning.
Learn from recognized industry experts, and get the business, tech, and creative skills that are most in demand.
Get unlimited access to over 4,000 video courses.
Receive personal recommendations based on your LinkedIn profile.
Stream courses from your computer or mobile device.
Take courses for every level – beginner to advanced.
Practice while you learn with quizzes, exercise files, and coding windows.
Choose a plan for yourself or your entire team.