Save as PDF and other formats

Save documents in PDF and other formats

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Save your documents in the format that works best for you. Choose from a PDF, plain text, rich text, or even a webpage.

Note: These steps are for a PC. If you're using a tablet or phone, see Save a PDF of your file on your mobile device.

Save your document as a PDF

  1. Select File > Export.

  2. Select Create PDF/XPS.

  3. Select Publish.

    Word creates the PDF and opens it.

Select a different file format

  1. Select File > Export.

  2. Select Change File Type, and select a file type.

    Screen shot of the Export: Change FIle Type interface

  3. Select Save As.

  4. Browse to the folder where you want to save the file.

  5. Enter a name for the file, and select Save.

    Note: You might be warned that changing the file type may cause formatting, pictures, and other objects in your document to be lost.

  6. Select OK.

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Save a file

Save or convert to PDF

Create accessible PDFs

Word documents look great, and they’re easy to edit and share.

But sometimes you need to distribute them in a format that locks the layout, or doesn’t require Word for opening them.

Formats like PDF, rich text, or plain text. It’s easy to save in those formats with just a few clicks.

Word supports all of these formats:

PDF or XPS, which is similar to PDF.

Earlier versions of Word.

OpenDocument text, which is an XML format.

As a Word template.

Plain text, which includes text but no formatting, like a typewriter.

Rich text, which is similar to plain text but includes some font formatting, like bold and italics.

As a web page.

To save my Word document in any of these formats, I just use Export, which is over here under File.

After selecting Export, I see two options: the commonly used PDF and XPS formats and Change File Type.

I’m going to save this document as a PDF. To do that, I just click the Create PDF/XPS Document button.

Word creates the PDF and opens it for me.

So, let’s go back to Export.

I’ve decided I want to save my document as Plain Text so that I’ll have an archive of the text, which can be opened in any text editing program.

But I don’t see an option for Plain Text here.

No problem. I’m just going to select Change File Type.

And now I see the other file formats available in Word.

I pick Plain Text and then select Save As.

Now I can choose a location for my file.

And I’m done. It’s that easy to save a file in a different format.

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