Save your documents in the format that works best for you. Choose from a PDF, plain text, rich text, or even a webpage.
Note: These steps are for a PC. If you're using a tablet or phone, see Save a PDF of your file on your mobile device.
Save your document as a PDF
Select File > Export.
Select Create PDF/XPS.
Word creates the PDF and opens it.
Select a different file format
Select File > Export.
Select Change File Type, and select a file type.
Select Save As.
Browse to the folder where you want to save the file.
Enter a name for the file, and select Save.
Note: You might be warned that changing the file type may cause formatting, pictures, and other objects in your document to be lost.
Word documents look great, and they’re easy to edit and share.
But sometimes you need to distribute them in a format that locks the layout, or doesn’t require Word for opening them.
Formats like PDF, rich text, or plain text. It’s easy to save in those formats with just a few clicks.
Word supports all of these formats:
PDF or XPS, which is similar to PDF.
Earlier versions of Word.
OpenDocument text, which is an XML format.
As a Word template.
Plain text, which includes text but no formatting, like a typewriter.
Rich text, which is similar to plain text but includes some font formatting, like bold and italics.
As a web page.
To save my Word document in any of these formats, I just use Export, which is over here under File.
After selecting Export, I see two options: the commonly used PDF and XPS formats and Change File Type.
I’m going to save this document as a PDF. To do that, I just click the Create PDF/XPS Document button.
Word creates the PDF and opens it for me.
So, let’s go back to Export.
I’ve decided I want to save my document as Plain Text so that I’ll have an archive of the text, which can be opened in any text editing program.
But I don’t see an option for Plain Text here.
No problem. I’m just going to select Change File Type.
And now I see the other file formats available in Word.
I pick Plain Text and then select Save As.
Now I can choose a location for my file.
And I’m done. It’s that easy to save a file in a different format.
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