Present slideshows

Practice and time your presentation​

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PowerPoint has tools to record and time your presentation, so you can practice your timing before you're actually in front of an audience.

Note: If you're an Office 365 subscriber, you have an updated version that looks and works a little different than this video.

Rehearse your presentation

  1. Select Slide Show > Rehearse Timings.

  2. Start speaking.

    PowerPoint records your rehearsal.

  3. Click the mouse or press the Right Arrow key to go to the next slide.

  4. If you have a video, select Play to play it, to see how long your presentation is with the video.

  5. Select the Pause icon if you want to pause recording. Select Resume Recording to resume.

    Note: The number to the right of the Pause icon is the time for the current slide. The time to the right of that is the time for the whole presentation.

  6. Press Esc to stop recording and exit the presentation.

  7. Select Yes to save the slide timings, or No if you don't want to save them.

View the timings

  1. Select View > Slide Sorter.

  2. See how long you're spending on each slide and:

    • Break up slides that take too long.

    • Cut or combine slides that are too short.

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Office 2016 Quick Start Guides

A huge factor in knowing how to create a presentation is knowing how much time you have to present.

This should always be in the back of your mind when you create a show.

It's one thing to see your show on screen, and it's another thing completely to speak your presentation out loud.

Because of this, you can and should rehearse the timing of your presentation long before you're actually in front of an audience.

PowerPoint lets you do this with something called rehearse timings.

I'll change to the Slide Show ribbon tab.

From here, I can click Rehearse Timings.

It's going to immediately launch your slide show.

Here's where you can start talking about your presentation.

Start talking exactly as you would if you were giving the show.

To navigate to the next slide, you can use the right arrow on your keyboard or you can click with your mouse.

I'm hovering my mouse over my video and I can click the Play button to start it.

I'll click the mouse to move to the next slide.

I'll talk about this slide some more, and then I'll move to the next slide.

When I'm done, I can Pause recording.

This is if I need to collect myself or change the way I present in some way.

When I'm ready to continue going, I can click Resume Recording.

However there's one thing I want to show you first.

There's two numbers in the top of the recording screen.

The number all the way to the right is the current elapsed time of my entire presentation.

The number on the left hand side is how much time I've spent on this particular slide.

I'll click Resume Recording and then we'll exit out of our presentation by hitting the escape key on the keyboard.

It's telling me how long the time was for my slide show.

It's asking me if I want to save the new slide timings. I'll say Yes.

Now that it's saved these timings, a great benefit of this is that I can see how long these timings are. I can go in to the Slide Sorter.

I'll select view, slide sorter, and from here I can see how much time I spent on each slide.

This is very useful. If I'm noticing that I'm spending too much time on one particular slide, this can tell me that I may need to break it up into multiple slides.

Alternatively, if one slide is just too short and it's making the pace of my presentation awkward, I can probably get rid of it.

Every time you go through and rehearse timings, you can have it put new timings here. Eventually you'll find that your presentation is going fluidly, and the timing is just perfect.

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