Distribute and protect

Inspect files for accessibility issues

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Tip: Video not in your language? Try selecting Closed Captioning Closed captioning button .

Use the Accessibility Checker tool to look for accessibility issues in your Office documents.

  1. Select File > Info.

  2. Select Check for Issues > Check Accessibility.

  3. In the Inspection Results, select an issue.

  4. In the Additional Information, review the How to Fix and make the needed changes to your document.

Want more?

Use the Accessibility Checker on your Windows desktop to find accessibility issues

Word training

PowerPoint training

Excel training

Outlook training

Many files contain hidden obstacles that impede users with a vision or reading disability.

Office apps have a built-in Accessibility Checker to help you find and fix these issues.

With your file open, select File > Info.

Select Check for Issues, and then select Check Accessibility.

The Accessibility Checker opens and itemizes the Inspection Results.

When you select an item from the panel, the Office app selects it in the file.

And in the Additional Information section, Office explains why and how to fix the selected item.

Accessibility issues fall into three categories.

The most serious ones are listed as Errors. This is content that can’t be read by users with certain disabilities, especially those who rely on screen-reading programs.

Next come Warnings. These are less serious but still make it difficult for people with disabilities to read your file.

Finally, Tips find issues that might cause problems. Fix these to help optimize your file’s readability for everyone.

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×