Manage contacts & to-do's on a Mac

Create and use contact groups on a Mac

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If you frequently email a group of people, create a contact group in Outlook so you only need to email that contact group instead of individual emails.

Create a contact group

  1. Select People > New Contact Group.
    New Contact Group

    Note: If New Contact Group is greyed out, select Outlook > Preferences > General, and then clear the Hide On My Computer folders checkbox.

  2. Enter a name for the contact group.

    Note: To prevent anyone from seeing the addresses of other group members, check the Use Bcc to hide member information checkbox.

  3. To Add a person to the group from your contacts, select Add Add , and type the person's email address.

  4. To remove a member, select the member's name, and then select Remove Remove .

  5. Click Save & Close.

    The group appears in your Outlook contacts in the folder named On My Computer.

Delete a contact group

  1. Open the group and select Delete.

Send a message to a contact group

  1. Select the Mail icon Message or select Mail Mail .

  2. Select New E-mail.

  3. In the To field, select the name of the contact group.

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Create a contact group in Outlook for Mac

Open a shared Mail, Calendar, or People folder in Outlook 2016 for Mac

Outlook for Mac also has the ability for you to create groups. That is a named list that contains many email addresses.

When you address a new email, you can also send out the email to group name. So, that everybody who is on the list gets the message.

Right now, the new contact group field is grayed out. I have an Office 365 account here.

Contact groups that I make in Outlook are saved on my computer.

Select Outlook. On the top left from the File menu, and choose Preferences.

Click General, and deselect “Hide On My Computer folders.” We need to bring them back.

I’ll close out of this. I’ll come back in to my Contacts, I can expand Landonhotel to see my categories.

And if I click on Landonhotel, I can see everybody that I put in.

However, now the On My Computer area is back and you’ll notice, now I can create a new contact group.

So I’m going to go ahead and click it – New Contact Group from the Home ribbon toolbar.

The first thing I need to do is give my group a name. I’ll call this one Landon Employees.

If I don’t want any member who is in the group to see anybody else’s email address, I can select — “Use Bcc to hide member information.”

That way no other person knows that they are part of this group. Next I can start adding email addresses.

I can either double-click to add a content, or I can click the green Add button at the top.

Move this over so I can see some names. I can start typing and it will automatically populate.

I can also add names that aren’t in my contact list. I can also put in notes about this group.

When you all done, click the Save and Close button and your group has been saved.

You can place a checkbox right next On My Computer if you want to see that group.

You’ll notice that in my view now, I can see Landon Employees and there are four members.

I can double-click, bring it up and make changes at any time.

I can click on a name, click the red remove button to take it out and I can click the Add button to add more members to it.

When I’m done, I’ll click Save & Close. I can also click Delete to delete the Contact group entirely.

To send a message to a group, I can either email them right from this view, or I can click on Mail, compose a new email message and address it to my group.

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