Unite your team with Groups in Outlook

Communicate with your team

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You can start a new Group conversation to talk with your team, share files with modern attachments, and flag particular team members with @mentions.

The following procedures describes how to perform these tasks using Outlook on the web.

Note: These features are currently not available in Outlook on the desktop.

To share a document in a new Group conversation
  1. In the Outlook folder pane, select Groups, and then select your group.

  2. Start a new conversation by selecting Start a group conversation.

  3. Select the Attach file icon to the lower right of your response (it looks like a paperclip).

  4. Navigate to the file you which to attach, select it, and select Next.

  5. Select Attach as a OneDrive file.

  6. Select Send.

To flag a team member or group in a conversation
  1. Select a conversation from the list to view its content in the reading pane.

  2. Add to the conversation by selecting Reply All at the bottom of the conversation and entering your response.

  3. In the response pane, enter an ampersand (@), also known as the "at" symbol.

  4. Begin to type the name or email alias of the person or group you wish to flag.

  5. When they appear on in the Suggested contacts list, select their name.

  6. Select Send. When anyone selects the that person's @mention, their contact card will appear and they can select how to contact that person.

Whether I've got a question, an answer, or just something interesting to share, I can tell my entire team by starting a new conversation in our group mailbox.

I open Groups in the Outlook folder pane, select my group from the list, and select Start a group Conversation.

Whatever I type in the first line will be the subject of the conversation, so I keep it short and descriptive.

I can attach a file by selecting the Attach icon below my message.

I then select the file I want to attach, and can upload it directly to the shared Group space on OneDrive for Business.

When I want to make sure specific team members see this message, I @mention them.

I just type the @ symbol and select their name.

They will get a notification where they can easily open the message. There.

Now my team knows I need them to review the document, and they know where to find it.

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