Me and my docs

Co-edit a spreadsheet

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With Excel Online, you can edit an Excel spreadsheet alongside your teammates. Watch the video to see how this works in the browser on a computer, and scroll down to see how to perform this task across a variety of devices.

Important: In order for multiple people to co-edit a spreadsheet, everyone must be using Excel Online. If anyone opens the spreadsheet in Excel installed on a device, only that person will be able to edit the file until it's saved and closed.

The following procedure describes how to perform this task using Excel Online in a web browser on a computer. However, you can use another device as well. See Specific "how to" instructions for your device.

To edit a spreadsheet using Excel Online

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Enter.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

Specific "how to" instructions for your device

To edit a spreadsheet using Excel Online on your Windows computer or tablet

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Enter.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

To edit a spreadsheet using Excel Online on your Mac

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Return.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

To edit a spreadsheet using Excel Online on your Android phone or tablet

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Enter.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

To edit a spreadsheet using Excel Online on your iPad or iPhone

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Enter.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

To edit a spreadsheet using Excel Online on your Windows Phone

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Enter.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

To edit a spreadsheet using Excel Online

  1. Using the web browser on your device, go to http://portal.office.com and sign in using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select an Excel spreadsheet to open it in your browser window.

    • If someone shared a spreadsheet with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select an Excel spreadsheet to open it in your browser window.

      (Our example is called Marketing event budget example.xlsx.)

  3. On the Edit Workbook menu, choose Edit in Excel Online.

  4. To edit the contents of a cell, tap to select that cell, and then type your entry. Then press Enter.

Tip: When you edit a spreadsheet in Excel Online, your changes are saved automatically.

Want more?

Top tips for working in Excel Online

Basic tasks in Excel Online

Collaborate on an Excel workbook

My team has been working on an event budget and we need to finish it up.

The spreadsheet is saved to the cloud, in my OneDrive for Business library, and I’ve shared it with my teammates.

Looks like Katie and Tony are already getting to work. We’ll get this done in no time!

My team uses lots of different types of devices—Katie’s on her iPad, and Tony does everything on his Android tablet.

But we can all work together using Excel Online.

OK, the spreadsheet is just about done!

Everyone’s changes are being saved automatically, so the budget’s good to go.

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