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Co-edit a Word document

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When you have a document that you're working on with your teammates, co-editing in Word Online comes in handy. Watch the video to see how this works in the browser on a computer, and scroll down to see how to perform this task across a variety of devices.

The following procedure describes how to perform this task using Word Online in a web browser on a computer. However, you can use another device as well. See Specific "how to" instructions for your device.

Important: Before you begin, make sure that make sure your document has been saved to an online location, such as OneDrive for Business, and that the document is shared with others. If you want to use our example document, you can download it here: http://go.microsoft.com/fwlink/?LinkId=723570, and then save it to your OneDrive for Business library.

To co-edit a Word document using Word Online

  1. Using the web browser on your device, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

Specific "how to" instructions for your device

To co-edit a Word document using Word Online on your Windows computer or tablet

  1. Using the web browser on your computer, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online. Or, if you have Word 2016 installed, choose Edit in Word.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

To co-edit a Word document using Word Online on your Mac

  1. Using the web browser on your computer, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, click OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, click OneDrive, and then click Shared with me. Then click the document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

To co-edit a Word document using Word Online on your Android phone or tablet

  1. Using the web browser on your phone or tablet, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

To co-edit a Word document using Word Online on your iPad or iPhone

  1. Using the web browser on your phone or tablet, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

To co-edit a Word document using Word Online on your Windows phone

  1. Using the web browser on your phone or tablet, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

  1. Using the web browser on your device, go to http://portal.office.com and sign in to Office 365 for business using your work or school account.

  2. Do one of the following:

    • If the file you want to edit is yours, from either your home screen or the app launcher, choose OneDrive, and then select a Word document to open it in your browser window.

    • If someone shared a document with you and you want to edit that file, choose OneDrive, and then choose Shared with me. Then select document to open it in your browser window.

      (Our example is called Example document.docx.)

  3. On the Edit Document menu, choose Edit in Word Online.

  4. To see real-time co-authoring, ask one or more teammates to open the same document for editing on their devices. If your teammates are using Word 2016 or Word Online, you'll see their changes in real time.

Want more?

Collaborate on Word documents with real-time co-authoring

Basic tasks in Word Online

Video: Upload documents to OneDrive for Business

My team is working on several marketing documents this week.

Because our documents are saved to OneDrive for Business, we can all access and edit them at the same time. For example, we need to update our product launch brief document.

I’m using a device that doesn’t have Word installed on it. But with Word Online, that’s not a problem. I can edit the document in a browser.

And here it is, ready for editing.

It looks like Garth, one of my teammates, has just started working.

And now Molly is working on it.

With three of us working on the document together, we’ll be able to get the updates in quickly.

I can see where Garth and Molly are in the document and what they’re editing.

Garth and Molly might be using Word or Word Online, on a computer or a mobile device.

Regardless, we can all work together just like this, and all of our changes are saved automatically.

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