Design documents

Change the margins in your document

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Change margins in your document to change the layout and make sure everything fits.

Apply a predefined margin setting

  1. Select Layout > Margins.

    The Margins option is highlighted on the Layout tab.

  2. Select the margin measurements you want.

    From the Layout tab, shows the options for margins,

    Note: If your document contains multiple sections, the new margins apply only to the selected sections.

Create a custom margin

  1. Select Layout > Margins.

  2. Select Custom Margins.

  3. In Margins, use the Up and Down arrows to enter the values you want.

  4. Select OK when done.

Use the ruler to change margins

  1. To turn the Ruler on, select View and then select the Ruler checkbox.

  2. The margins are gray on the ruler. Move the cursor to the ruler, and when the cursor becomes a double arrow, click and drag the margin to the size you want.

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Set page margins in Word

Formatting text in paragraphs is one way to change the look of your document.

We can also focus in on the page layout formatting things like the paper size, the margins within that paper. And even the orientation.

This document's kind of spread out a little bit as we go onto the second page and all the way to the bottom you can see there's a little bit of content that's spilling over into the next page.

Wouldn't it be nice if this could all fit on two pages.

Well, we can start playing with the layout to make that happen.

So I'm scrolling up to the top here because I want my cursor at the very top.

Any changes we make to page layout occur from the cursor down.

So let's go up to the Layout tab on the ribbon.

In the Page Setup group you're going to see options for Margins, Orientation, Size, and a number of other things.

When we choose Margins, if you're not seeing the ruler across the top and down the left, go up to the View tab and turn it on by clicking the Ruler check box. You want to see a check mark there.

And then let's go back to the Layout tab.

We can change margins directly from the ruler.

The gray areas that you see represent the margins.

So on the left and the right hand sides it looks like one inch margins.

Over here, at the top you can see it looks like it's more than an inch.

And as we scroll down towards the bottom of the page you can see the gray area representing the bottom margin.

So I would probably want to start there.

Notice there is a Margins drop down, as well.

Clicking there allows us to choose from some presets.

Notice Narrow, for example gives us half inch margins around the top, bottom, left, and right.

Moderate leaves us with a one inch top and bottom margin, but only three quarters of an inch on the left and right.

That might be a good option.

There are some Wide, Mirrored.

There's the Office 2003 Default. And then Custom Margins, where we get to choose our own settings.

Let's try though Moderate.

I think that might work for us.

When we choose Moderate, you can see already things have changed at the top, the gray areas are a little bit smaller.

Same thing at the top.

And as we scroll down our page and onto page two check it out, everything fits. On two pages.

So that's an excellent option but I'm looking at the left and right margins I think they're a little bit too wide.

So let's try changing things from the ribbon.

On the ribbon by going down to Margins and choosing Custom Margins down at the bottom we get to choose exactly what we want. I think the top and bottom at an inch is pretty good.

But, if we change the left and right margins let's bump them up using the arrows to .8 and .8.

That might work, but I'm thinking .9 would be better.

Let's click OK. And check it out.

As we scroll down get down to the bottom of the second page that worked.

So it's a little bit wider.

And if we wanted to make further adjustments on the ruler, for example, we could go to the gray areas.

When you see the gray area meet the white area of the ruler, that marker right in between it's a little bit of a line there, it's hard to see but a double arrow appears.

Meaning you can now click and drag to change your top margin, your bottom margin. Your left and right margins the same way.

So you can do it manually from here if you're not concerned about exact settings.

We can stretch this up a little bit to make sure there's plenty of room on the second page.

Click anywhere on the second page at the bottom and you can see we can do the same thing with the bottom margin if we needed more space we just drag this down until we get that space.

So those are the ways to change the look of your document by changing page layout.

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