Using the ribbon in PowerPoint 2016 for Mac

PowerPoint 2016 for Mac commands and functions are organized in a ribbon, which is a series of menus or toolbars at the top of the program. When you open a PowerPoint document, the ribbon appears as a row of labels, or what we call tabs.

When you go to a tab, the ribbon for that tab opens and you can see the tools and functions available. When you see a feature with an arrow Drop-down symbol for a dashboard Web control , you can click it to get more information or options.

What’s on the ribbon tabs?

The ribbon tabs group tools and features together based on their purpose. For example, to give your slides a cohesive appearance, look for options on the Design tab. The tools that you use to animate things on your slide would be on the Animations tab.

Here’s a look at what you’ll find in each of the PowerPoint ribbon tabs.

1. Home

Home tab

The Home tab holds the Cut and Paste features, Font and Paragraph options, and what you need to add and organize slides.

2. Insert

Insert tab

Click the Insert tab to add something to a slide. This includes pictures, shapes, charts, links, text boxes, video, and more.

3. Design

Design tab

On the Design tab, you can add a theme or color scheme, or format the slide size or background.

4. Transitions

Transitions tab

Set up how your slides change from one to the next on the Transitions tab. Find a gallery of the possible transitions in the Transition to This Slide group – click the arrow below the gallery to see all of them.

5. Animations

Animations tab

Use the Animations tab to choreograph the movement of things on your slides. You can see a variety of possible animations in the gallery, and you can see more of them by clicking the arrow below the gallery.

6. Slide Show

Slide Show tab

On the Slide Show tab, set up the way that you want to show your presentation to others.

7. Review

Review tab

The Review tab lets you add comments, run spell-check, review comments, and set permissions.

8. View

View tab

The View tab allows you to look at your presentation in different ways, depending on where you are in the creation or delivery process.

9. Tools tabs

When you click some parts of your slides, such as pictures, shapes, SmartArt, or text boxes, you might see a colorful new tab appear.

Shape Format tab

In the example above, the Shape Format tab appears when you click a shape or text box. When you click a picture, the Picture Format tab appears. Other such tabs include SmartArt Design, Chart Design, and Table Design. These tabs disappear or change when you click something else in your presentation.

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