Using the calendar in Outlook on the web

Note: Sign in to Outlook on the web using any Microsoft account, including email accounts ending in @outlook.com, @live.com, @hotmail.com or @msn.com.

By using Outlook Calendar on the web, you can create, change, delete, and share calendar events. You can also import calendars from your friends or colleagues or link to those on the web.

Create a calendar event

  1. On the Outlook Mail navigation bar, click the app launcher Select the app launcher , and then click Calendar.

  2. Under the Outlook Calendar navigation bar, click New.

    Select New

  3. Under Details, add a title, location, and start and end dates and times.

    Tip

    The following steps are optional:

    • If it's an all day event, select the All day check box.

    • When you don't want others to see the details of a calendar event, select the Private check box.

    • To make this a recurring meeting (a series), in the Repeat list, pick how often you want it to take place, and in the From and To boxes, set the dates that you want the recurring appointments to span, for example, repeat this meeting every Wednesday from March 4th to May 6th.

  4. In the Reminder box, set the lead time to remind the participants of the approaching appointment.

    Note:  Use the Email reminder and Send reminder to boxes to send an email reminder to yourself or to the participants. Fill out the reminder message box, and clickSave.

  5. For information on how to attach a file or insert a picture in your invitation, see Attach files to emails and calendar events in Outlook on the web.

  6. Under People, enter the names or aliases of the people you want to invite.

  7. Under the Outlook Calendar navigation bar, click Send.

Change or delete a calendar event

  1. Select the calendar event, choose Edit or Delete, and do one of the following:

    • To open and makes changes to a calendar event, click Open occurrence.

    • To open and makes changes to a series of calendar events, click Open series.

    • To delete a calendar event, click Delete occurrence.

    • To delete a series of calendar events, click Delete series.

      Edit or delete a calendar event

  2. Under the Outlook Calendar navigation bar, click Send.

Share your calendar

  1. In the left pane of Outlook Calendar, select a calendar.

    Pick a calendar

  2. Under the Outlook Calendar navigation pane, click Share.

    Select Share

  3. In the Share with box, enter the full email address of the person you want to share your calendar with, and press Enter.

    Enter the full email address

  4. In the View details box, click the down arrow, choose what you want the people you're sharing with to see and do with your calendar, and then click Share.

    Choose how you want to share your calendar and click Share

    Note: The person you're sharing your calendar with will receive a sharing invitation in email.

Import a calendar

Follow the procedures below for the calendar you want to import.

Import a static calendar

  1. Under the Outlook Calendar navigation bar, click the down arrow next to New, and click Add calendar.

    Add a calendar

  2. Click From file, click Browse, choose and .ics file, and click Open.

  3. Click the down arrow next to Calendar, and choose a calendar type from the list.

    From file

  4. Select Save.

Link to a calendar on the Internet

  1. Under the Outlook Calendar navigation bar, click the down arrow next to New, and click Add calendar.

    Add a calendar

  2. Click From internet, and in the Link to the calendar box, type or copy and paste the web address of the calendar, for example, iCalShare maintains thousands of calendars on their website.

    Link to a calendar online

  3. In the Calendar name box, enter a name for the linked calendar.

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