Using group files in Outlook on the Web

Most people collaborate on documents and other files with their teams, and this experience is now even easier for users who access their files through Outlook on the web. 

Access all of your group documents - A new files view gives you access to all the files shared with the group, including files shared as email attachments, files stored in the group’s SharePoint document library, and files shared from OneDrive or other SharePoint document libraries.  

Co-author and communicate updates quickly – Now you can edit a document and reply via email side by side in Outlook on the web, so no need to switch contexts in order to update a document and communicate about the changes with your colleagues.

Quickly access the email related to a file – Now it’s easier to access a file that was shared with you via email instead of scrolling through the group’s inbox. 

Accessing your files

To access your files in the Outlook on the web client, click Files in the groups header. 

Click Files in your Office 365 group to see the list of files and folders stored in your group

In this view you'll see files that were uploaded to the group's document library, you'll see files that were shared as attachments in messages posted to the shared Inbox and files shared to the group from OneDrive or SharePoint. Files are sorted in chronological order based on when they were last shared via email, last modified or uploaded to the library. You can't change this sort but if you'd like to see the files in a different chronological order go to the SharePoint document library by clicking Browse Library near the upper right-hand corner.

Note: .URL, .MSG and .ASPX files will not be displayed in the group document library view. To see those files go to the SharePoint document library view by clicking Browse library towards the top right corner.

To upload a new file to the library, just click the Upload link in the toolbar above the files list.

If you'd like to search your files library simply type your keywords into the search box at the top left corner of the window and press enter.

Use the search box at the top left corner of the window to search your files by keywords

Deleting or renaming your files

To delete or rename a file, first navigate to the SharePoint document library by clicking Browse library towards the top right corner. Right-click the file you want to delete or rename and choose Delete or Rename as appropriate.

Emailing your files

If you'd like to send one of the files from the library as an email attachment, simply click the selector to the left of the file name for each of the files you'd like to send and when you do that additional options will light up just above the files list. Click Email and a new email message will be started with the file(s) you selected already attached.

Select a file to enable buttons for viewing, emailing or downloading.

Working with email attachments

The new files experience includes a powerful new way to work with files attached to email. When an email is sent to the group's shared Inbox that contains a Word, Excel or PowerPoint attachment that you want to edit and send back to the original author, go to the Files section, double-click to open the file and select "Edit and reply" from the ribbon. The file will be stored in the group's SharePoint document library and opened in the online version of the relevant Office app. A reply email will also be sent to the original sender, with a link to the stored copy of the file. When you're done editing, add your comments to the email and click Send. 

Screenshot with email attachments

Navigate to your SharePoint document library

In addition to the improvements we've discussed above, we've also made it easier to get directly to your SharePoint document library. When you're in the Files section of your group you'll see Browse library towards the top right. Click it and your SharePoint document library for this group will open in the browser.

See also

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