Use the News web part on a SharePoint page

When you add a page to a site, you add and customize web parts, which are the building blocks of your page. This article describes the News web part.

Note: Some functionality is introduced gradually to organizations that have opted in to the First Release program. This means that you may not yet see this feature or it may look different than what is described in the help articles.

Add the News web part to your page

You can keep everyone in the loop and engage your audience with important or interesting stories by using the News web part on your page or site. You can quickly create eye-catching posts like announcements, people news, status updates, and more that can include graphics and rich formatting.

  1. If your page is not already in edit mode, click Edit at the top right of the page.

  2. Hover your mouse above or below an existing web part and you'll see a line with a circled +, like this:

    Plus sign for adding web parts to a page

  3. Click Circled plus sign used to add a modern web part to a page .

  4. Select News.

Change the layout

You can choose from three different layouts for News.

On a team site, the default layout for News is called Top story. It includes a large image space and three additional stories.

Default News on Group team site

On a communication site, the default layout is called Side-by-side, and is a two-column list of stories.

Side-by-side layout for news web part

A third option is List, which shows news posts in a single column.

Single-column layout for News web part

To change the layout:

  1. If you're not in edit mode already, click Edit at the top right of the page.

  2. Click the edit button Web part edit button on the left side of the News web part and select the layout you want to use in the toolbox.

    News toolbox

Create News posts

Now that you have the news web part on your page, you can add news posts.

  1. On your published page, click + Add in the empty News box to start creating your post.

  2. Begin with adding a headline, and then click + to add text and graphics on your page.

    Adding a news story
  3. When you are done creating your page, click Publish at the top right, and you'll see the story appear in the News section as the most recent story.

Note: The latest stories are shown in chronological order from newest to oldest based on their initial publish date (editing a story will not change its order). Posts cannot be re-ordered. To see a list of all your news posts, See all.

Send your news post by email

When you use this feature, you can send an email that includes a link, thumbnail preview, description and an optional message to one or more people.

Send by email dialog box

Note: The people you share the link with must have the appropriate permissions to be able to see your page.

  • At the top of your page, click Send by email.

  • Enter the name(s) of the people you want to send to in the To: box, and add a message if you want.

  • Click Send.

Remove News posts

  1. Click See all.

  2. Click Manage posts.

  3. Find the page you want to remove.

  4. Click the ellipses (...) to the right of the page, and then click Delete.

    Deleting a page
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