Use presenter view in PowerPoint 2016 for Mac

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your Mac laptop, for example), while only the slides themselves appear on the screen that you your audience sees (like a larger screen you're projecting to).

To start using Presenter view, click Presenter View on the Slide Show tab.

Presenter View on the Slide Show tab

(Before you start your presentation, you may want to use the Set up Show command on the Slide Show menu to decide on options you want to include, such as running a presentation continuously or whether to use interval timings.)

Get to know Presenter view

Presenter view includes the following tools:

Presenter view
  • Timer:    The timer is located in the top-left of the screen, above your current slide. It starts as soon as you begin using presenter view and continues until you pause or end your slide show.

  • Current slide:    The largest slide in presenter view is the slide that is currently being displayed to your audience.

  • Clock:    The clock is located above your current slide on the right. It displays the current time, as determined by your computer in System Preferences.

  • Next slide:    The next slide in the deck is displayed to the right of the current slide. Your audience cannot see this slide.

  • Speaker notes:    You can add private speaker notes before or during a slide show presentation in the box below the Next slide preview area.

  • Slide navigation pane:    A thumbnail view of previous and upcoming slides in your deck is displayed at the bottom of the screen. (This pane is always visible; it can't be hidden.)

When you use presenter view with a second display, your audience sees the full-screen slide show, while you see the presenter view on your Mac.

Navigate between slides

Go to the next or previous slide   

  • To go to the next or previous slide, click the arrow buttons below the current slide in presenter view, or use the arrows that appear when you rest your mouse pointer over the current slide.

    Two options for going to the next or previous slide

    You can also use the same keyboard or mouse commands that you use when the slide show is projected in full-screen view.

Skip to a slide   

  • In the slide navigation pane at the bottom of the screen, click the slide that you want to skip to.

Timers, notes, and annotations

Pause, start, or reset the timer   

The timer shows the total amount of time elapsed while you present. The timer automatically starts as soon as you being using presenter view, but you can pause and then restart the timer if you need to stop to answer questions or take a break.

  • Do one of the following:

To

Click

Pause the timer

Pause timer button

Start or continue the timer

Start timer button

Reset the timer to zero

Reset timer button

Read or take meeting notes while you present   

On the right side of the screen, below the Next slide preview, you can see any speaker notes that you entered for the current slide, and you can type new notes while you present. Simply click inside the notes pane, and then type your meeting notes.

Write or draw on the current slide

  1. Rest your mouse over the current slide, and then click the Pen tool.

    Pen tool in presenter view
  2. Click Pen on the menu, and then use your mouse to write or draw on the slide.

    Notes: 

    • You can change the color by clicking Pen Color on the Pen menu. The size of the pen can't be changed.

    • Anything you write or draw with the pen tool is temporary. It will not be saved if you go forward or back in your slide show or if you end the slide show.

Why are my slides advancing automatically?   

If you previously recorded your presentation and saved the slide timings, the slides may be set to automatically advance according to the saved timings. If you do not want to use the timings as you present, you can turn them off. On the Slide Show tab, click Set Up Slide Show, and then clear the Use timings check box.

Exit presenter view and end the slide show

To end the slide show when you are finished presenting, click End Show in the upper-left corner of the slide show, or press ESC.

Turn off Presenter view during a presentation

  • At the top of the Presentation view window, click Use Slide Show.

    Turn off Presenter view during a presentation by selecting "Use Slide Show" at the top of the Presenter view window.

    This button closes Presenter view. As a result, both your personal computer screen and the projector screen show the slide show.

Turn off Presenter view before a presentation begins

  1. On the PowerPoint menu, select Preferences.

  2. In the PowerPoint Preferences dialog box, under Output and Sharing, click Slide Show.

    In the PowerPoint Preferences dialog box, under Output and Sharing, click Slide Show.
  3. In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

    In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.
  4. Close the dialog box.

Extend your Mac desktop to the second monitor

  1. On the Apple menu, select System Preferences.

  2. Open the Displays app.

  3. Click the Arrangement tab in the dialog box.

  4. Clear the Mirror Displays check box.

By doing this process, you now have a two-monitor setup. You can present a PowerPoint slide show on one screen while having other applications open on the other screen, keeeping those other apps private to yourself.

Related information

Run a presentation in an unattended loop in PowerPoint 2016 for Mac

View your speaker notes as you deliver your slide show in PowerPoint 2016 for Mac

Record your slide show in PowerPoint 2016 for Mac

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×