Use presenter view in PowerPoint 2016 for Mac

Presenter view helps you manage your slides while you present by tracking how much time has elapsed and which slide is next, and by displaying notes that only you can see. With one display, you can practice your presentation in presenter view. When you have a second display set up, your audience sees the presentation on one screen while you see the presenter view on your Mac.

Getting to know presenter view

Presenter view includes the following tools:

Presenter view
  1. Timer: The timer is located in the top-left of the screen, above your current slide. It starts as soon as you begin using presenter view and continues until you pause or end your slide show.

  2. Current slide: The largest slide in presenter view is the slide that is currently being displayed to your audience.

  3. Clock: The clock is located above your current slide on the right. It displays the current time, as determined by your computer in System Preferences.

  4. Next slide: The next slide in the deck is displayed to the right of the current slide. Your audience cannot see this slide.

  5. Speaker notes: You can add private speaker notes before or during a slide show presentation in the box below the Next slide preview area.

  6. Slide navigation pane: A thumbnail view of previous and upcoming slides in your deck is displayed at the bottom of the screen.

When you use presenter view with a second display, your audience sees the full-screen slide show, while you see the presenter view on your Mac.

To start using presenter view, click Presenter View on the Slide Show tab.

Presenter View on the Slide Show tab

Navigating between slides

Go to the next or previous slide

  • To go to the next or previous slide, click the arrow buttons below the current slide in presenter view, or use the arrows that appear when you rest your mouse pointer over the current slide.

    Two options for going to the next or previous slide

    You can also use the same keyboard or mouse commands that you use when the slide show is projected in full-screen view.

Skip to a slide

  • In the slide navigation pane at the bottom of the screen, click the slide that you want to skip to.

Timers, notes, and annotations

Pause, start, or reset the timer

The timer shows the total amount of time elapsed while you present. The timer automatically starts as soon as you being using presenter view, but you can pause and then restart the timer if you need to stop to answer questions or take a break.

  • Do one of the following:

To

Do this

Pause the timer

Click Pause timer button

Start or continue the timer

Click Start timer button

Reset the timer to zero

Click Reset timer button

Read or take meeting notes while you present

On the right side of the screen, below the Next slide preview, you can see any speaker notes that you entered for the current slide, and you can type new notes while you present. Simply click inside the notes pane, and then type your meeting notes.

Write or draw on the current slide

  1. Rest your mouse over the current slide, and then click the Pen tool.

    Pen tool in presenter view
  2. Click Pen on the menu, and then use your mouse to write or draw on the slide.

    Notes: 

    • You can change the color by clicking Pen Color on the Pen menu.

    • Anything you write or draw with the pen tool is temporary. It will not be saved if you go forward or back in your slide show or if you end the slide show.

Why are my slides advancing automatically?

If you previously recorded your presentation and saved the slide timings, the slides may be set to automatically advance according to the saved timings. If you do not want to use the timings as you present, you can turn them off. On the Slide Show tab, click Set Up Slide Show, and then clear the Use timings check box.

Exit presenter view and end the slide show

To end the slide show when you are finished presenting, click End Show in the upper-left corner of the slide show, or press ESC.

Related information

Record your slide show in PowerPoint 2016 for Mac

View your speaker notes as you deliver your slide show in PowerPoint 2016 for Mac

Run a presentation in an unattended loop in PowerPoint 2016 for Mac

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