Use live captions in a live event

Use live captions in a live event

Live event attendees can view live captions and subtitles in up to six languages in addition to the spoken language. Presenters can select the six languages from a list of over 50.

In this article

Organizers: set up live captions

Producers: use live captions

Attendees: use live captions

Notes: 

  • Live captions and subtitles are a preview feature in Microsoft Teams. Enjoy your sneak peek!

  • Live captions and subtitles are not yet available for live events in Canada or on government clouds. Coming soon! 

Organizers: set up live captions and subtitles

To set up live captions and subtitles for your event, select the Captions box when you're scheduling your event.

Note: Live captions and subtitles are only available for live events produced using Teams.

Use the Translate to menu to add up to six languages attendees can choose for captions and subtitles in addition to the spoken language. For example, if the spoken language is English, but you know there’s an office in the Netherlands tuning in, select Dutch (Netherlands) so they can get captions in Dutch.

Available languages menu

Notes: 

  • Supported spoken languages for this feature include English, German, and Chinese.

  • Supported translation languages include Afrikaans, Arabic, Bosnian, Bulgarian, Catalan, Chinese (Simplified, PRC), Creole, Czech, Danish, Dutch, English, Estonian, Filipino, Finnish, French, German, Greek, Hebrew, Hindi, Hmong, Hungarian, Indonesian, Italian, Japanese, Klingon, Korean, Latvian, Lithuanian, Malagasy, Malay, Maltese, Norwegian, Persian, Polish, Portuguese, Queretaro Otomi, Romanian, Russian, Samoan, Serbian (Latin), Serbian Cyrillic, Slovak, Slovenian, Spanish, Swahili, Swedish, Tahitian, Thai, Tongan, Turkish, Ukrainian, Urdu, Vietnamese, Welsh, and Yucatec Maya.

  • If Captions isn’t there, contact your IT admin to turn this feature on.

Get the most out of captions and subtitles

  • Speak clearly, slowly, and directly into the mic.

  • Avoid locations with background noise.

  • Avoid having multiple people speaking at the same time.

  • Use the highest quality Teams-certified equipment available to you.

Note: Curse words will be starred out.

Download transcripts

After the live event has finished, click Calendar Meetings button in Teams and look up the live event. Under Live event resources, you’ll find Transcripts. You should see a transcript for each of the languages you selected for captions and subtitles. Select Download Download to download them.

For best results, open the files with Microsoft Word.

Download transcript button

Producers: use live captions and subtitles

Producers can control their own live captions and subtitles for the event from Settings Settings button .

To turn your own live captions and subtitles on and off, select My live captions.

To enable or disable attendee live captions and subtitles, select Attendee live captions. Attendees will get a notification when you make a change to this setting.

Attendees: use live captions and subtitles

To turn on live captions and subtitles, select Captions/Subtitles On Closed captions button in your video controls.

To change the caption language, select Settings Settings button > Captions / Subtitles, and choose the language you want.

Captions settings menu

Note: The available languages are set by the live event organizer.

Want to know more?

Live events overview

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