Use keyboard shortcuts to create your presentation

Many users find that using an external keyboard with keyboard shortcuts for PowerPoint on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for PowerPoint on Windows.

We have a separate list of shortcuts to use while delivering your presentation.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

Get these keyboard shortcuts in a Word document at this link: PowerPoint 2016 for Windows keyboard shortcuts.

In this topic

Frequently used shortcuts

Navigate the ribbon with only the keyboard

Change focus by using the keyboard

Move between panes

Work in an outline

Work with shapes, pictures, boxes, objects, and WordArt

Select and edit text and objects

Format text

Insert and reply to comments

Change order of slides or sections in a slide deck

Custom keyboard shortcuts

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint.

To do this

Press

Make selected text bold.

Ctrl+B

Change the font size for selected text.

Alt+H, F, and then S

Change the zoom for the slide.

Alt+W, Q

Cut selected text, object, or slide.

Ctrl+X

Copy selected text, object, or slide.

Ctrl+C

Paste cut or copied text, object, or slide.

Ctrl+V

Undo the last action.

Ctrl+Z

Save the presentation.

Ctrl+S

Insert a picture.

Alt+N, P

Insert a shape.

Alt+H, S, and then H

Select a theme.

Alt+G, H

Select a slide layout.

Alt+H, L

Go to the next slide.

Page Down

Go to the previous slide.

Page Up

Go to the Home tab.

Alt+H

Move to the Insert tab.

Alt+N

Start the slide show.

Alt+S,B

End the slide show.

Esc

Close PowerPoint.

Alt+F, X

Navigate the ribbon with only the keyboard

The ribbon is the strip at the top of PowerPoint, organized by tabs. Each tab displays a different ribbon, which is made up of groups, and each group includes one or more commands.

You can navigate the ribbon with just the keyboard. Access keys are special shortcuts that let you quickly use a command on the ribbon by pressing a few keys, regardless of where you are in PowerPoint. Every command in PowerPoint can be accessed by using an access key.

There are two ways to navigate the tabs in the ribbon:

  • To get to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.

  • To go directly to a tab on the ribbon, press one of the following access keys:

    To do this

    Press

    Open the File page.

    Alt+F

    Open the Home tab.

    Alt+H

    Open the Insert tab.

    Alt+N

    Open the Design tab.

    Alt+G

    Open the Transitions tab.

    Alt+T

    Open the Animations tab.

    Alt+A

    Open the Slide Show tab.

    Alt+S

    Open the Review tab.

    Alt+R

    Open the View tab.

    Alt+W

    Open the Tell me box.

    Alt+Q, and then enter the search term

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

Work in ribbon tabs with the keyboard

  • To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.

  • To move between commands, press the Tab key or Shift+Tab. You move forward or backward through the commands in order. You can also press the arrow keys.

  • Controls are activated in different ways, depending upon the type of control:

    • If the selected command is a button, to activate it, press Spacebar or Enter.

    • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.

    • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the arrow keys. When the item you want is selected, press Enter.

    • If the selected command is a gallery, to select the command, press the Spacebar or Enter. Then, tab through the items.

Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.

Change focus by using the keyboard

The following table lists some ways to move the focus using the keyboard.

To do this

Press

Select the active tab of the ribbon and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Down Arrow, Up Arrow, Left Arrow, or Right Arrow key

Expand or collapse the ribbon.

Ctrl+F1

Display the context menu for the selected item.

Shift+F10

Move the focus to a different pane.

F6

Move to the next or previous command on the ribbon.

Tab key or Shift+Tab

Activate the selected command or control on the ribbon.

Spacebar or Enter

Open the selected menu or gallery on the ribbon.

Spacebar or Enter

Open the selected list on the ribbon, such as the Font list.

Down Arrow key

Move between items in an opened menu or gallery.

Tab key

Finish modifying a value in a control on the ribbon, and move the focus back to the document.

Enter

Use access keys when you can see the Key Tips

In PowerPoint 2013 and later, you can use Key Tips to get to things on the ribbon. You can display Key Tips, which are the letters used to access commands, and then use them to navigate in the ribbon.

key tips on the ribbon in PowerPoint

  1. Press Alt. The Key Tips appear in small squares by each ribbon command.

  2. To select a command, press the letter shown in the square Key Tip that appears by it. For example, press F to open the File Tab; H to open the Home Tab; N to open the Insert Tab, and so on.

    zoom in on keytips on the ribbon in Powerpoint

Depending on which letter you press, you may be shown additional Key Tips. For example, if you press Alt+F, Backstage view opens on the Info page, which has a different set of Key Tips.

Move between panes

To do this

Press

Move clockwise among panes in Normal view.

F6

Move counterclockwise among panes in Normal view.

Shift+F6

Switch between the Thumbnail pane and the Outline View pane.

Ctrl+Shift+Tab

Work in an outline

To do this

Press

Promote a paragraph.

Alt+Shift+Left Arrow

Demote a paragraph.

Alt+Shift+Right Arrow

Move selected paragraphs up.

Alt+Shift+Up Arrow

Move selected paragraphs down.

Alt+Shift+Down Arrow

Show heading level 1

Alt+Shift+1

Expand text below a heading.

Alt+Shift+Plus Sign (+)

Collapse text below a heading.

Alt+Shift+Minus Sign (-)

Work with shapes, pictures, boxes, objects, and WordArt

Insert a shape

  1. To select Shapes, press Alt+N, S, and then H.

  2. Use the arrow keys to move through the categories of shapes, and select the shape you want.

  3. Press Ctrl+Enter to insert the shape.

Insert a text box

  1. Press Alt+N, X.

  2. Press Ctrl+Enter to insert the text box.

Insert an object

  1. To select Object, press Alt+N, and J .

  2. To move the focus to the Object type list, press Tab.

  3. Press Ctrl+Enter to insert the object.

Insert WordArt

  1. To select WordArt, press Alt+N, W .

  2. Use the arrow keys to select the WordArt style you want, and press Enter.

  3. Type your text.

Select a shape

Note: If your cursor is within text, press Esc before using this shortcut.

  • To quickly move the focus to the first floating shape such as an image or a text box, press Ctrl+Alt+5. Then, to cycle through the floating shapes, press the Tab key. To return to the normal navigation, press Esc.

  • To select a single shape, press the Tab key to cycle forward (or Shift+Tab to cycle backward) through the objects until sizing handles appear on the object you want.

Group or ungroup shapes, pictures, and WordArt objects

  • To group shapes, pictures, or WordArt objects, select the items that you want to group, and press Ctrl+G.

  • To ungroup a group, select the group, and press Ctrl+Shift+G.

Copy the attributes of a shape

  1. Select the shape with the attributes you want to copy.

    Note: If you select a shape with text, you copy the look and style of the text in addition to the attributes of the shape.

  2. To copy the object attributes, press Ctrl+Shift+C.

  3. To select the object you want to copy the attributes to, press the Tab key or Shift+Tab .

  4. To paste the attributes of the shape to the selected object, press Ctrl+Shift+V.

Select and edit text and objects

Select text and objects

To do this

Press

Select one character to the right.

Shift+Right Arrow

Select one character to the left.

Shift+Left Arrow

Select to the end of a word.

Ctrl+Shift+Right Arrow

Select to the beginning of a word.

Ctrl+Shift+Left Arrow

Select one line up (with the cursor at the beginning of a line).

Shift+Up Arrow

Select one line down (with the cursor at the beginning of a line).

Shift+Down Arrow

Select an object (when the text inside the object is selected).

ESC

Select another object (when one object is selected).

Tab or Shift+Tab until the object you want is selected

Send object back one position.

Ctrl+[

Send object forward one position.

Ctrl+]

Send object to back.

Ctrl+Shift+[

Send object to front.

Ctrl+Shift+]

Select text within an object (with an object selected).

Enter

Select all objects.

Ctrl+A (on the Slides tab)

Play or pause media.

Ctrl+SPACE

Select all slides.

Ctrl+A (in Slide Sorter view)

Select all text.

Ctrl+A (on the Outline tab)

Delete and copy text and objects

To do this

Press

Delete one character to the left.

Backspace

Delete one word to the left.

Ctrl+Backspace

Delete one character to the right.

Delete

Delete one word to the right.

Note: The cursor must be between words to do this.

Ctrl+Delete

Cut selected object or text.

Ctrl+X

Copy selected object or text.

Ctrl+C

Paste cut or copied object or text.

Ctrl+V

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Copy formatting only.

Ctrl+Shift+C

Paste formatting only.

Ctrl+Shift+V

Copy animation painter

Alt+Shift+C

Paste animation painter

Alt+Shift+V

Open Paste Special dialog box.

Ctrl+Alt+V

Move around in text

To do this

Press

Move one character to the left.

Left Arrow

Move one character to the right.

Right Arrow

Move one line up.

Up Arrow

Move one line down.

Down Arrow

Move one word to the left.

Ctrl+Left Arrow

Move one word to the right.

Ctrl+Right Arrow

Move to the end of a line.

End

Move to the beginning of a line.

Home

Move up one paragraph.

Ctrl+Up Arrow

Move down one paragraph.

Ctrl+Down Arrow

Move to the end of a text box.

Ctrl+End

Move to the beginning of a text box.

Ctrl+Home

Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide.

Ctrl+Enter

Move to repeat the last Find action.

Shift+F4

Move around in and work in tables

To do this

Press

Move to the next cell.

Tab

Move to the preceding cell.

Shift+Tab

Move to the next row.

Down Arrow

Move to the preceding row.

Up Arrow

Insert a tab in a cell.

Ctrl+Tab

Start a new paragraph.

Enter

Add a new row at the bottom of the table.

Tab in the bottom right table cell.

Edit a linked or embedded object

  1. To select the object you want, press Tab or Shift+Tab.

  2. To open the shortcut menu, press Shift+F10.

  3. To select Worksheet Object, press the Down Arrow key until it's selected.

  4. To select Edit, press the Right Arrow key and then press Enter.

    Note: The name of the command in the shortcut menu depends on the type of embedded or linked object. For example, an embedded Microsoft Office Excel worksheet has the command Worksheet Object, whereas an embedded Microsoft Office Visio Drawing has the command Visio Object.

Format text

Note: Select the text you want to change before using these keyboard shortcuts.

Change or resize a font

To do this

Press

Open the Font dialog box to change the font.

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+Right Angle bracket (>)

Decrease the font size.

Ctrl+Shift+Left Angle bracket (<)

Apply character formatting

To do this

Press

Open the Font dialog box to change the formatting of characters.

Ctrl+T

Change between sentence case, lowercase, or uppercase.

Shift+F3

Apply bold formatting.

Ctrl+B

Apply an underline.

Ctrl+U

Apply italic formatting.

Ctrl+I

Apply subscript formatting (automatic spacing).

Ctrl+Equal sign (=)

Apply superscript formatting (automatic spacing).

Ctrl+Shift+Plus sign (+)

Remove manual character formatting, such as subscript and superscript.

Ctrl+Spacebar

Insert a hyperlink.

Ctrl+K

Copy text formatting

To do this

Press

Copy formats.

Ctrl+Shift+C

Paste formats.

Ctrl+Shift+V

Align paragraphs

To do this

Press

Center a paragraph.

Ctrl+E

Justify a paragraph.

Ctrl+J

Left align a paragraph.

Ctrl+L

Right align a paragraph.

Ctrl+R

Insert and reply to comments

Use the Insert Comment command (Alt+N, L) to open the Comments Pane before using these keyboard shortcuts.

To do this

Press

Insert a new comment

Ctrl+N

Reply to a selected comment

Ctrl+R

Change order of slides or sections in a slide deck

To change the order of slides in a slide deck:

To do this

Press these keys

Move slide up in order

Ctrl+Up Arrow

Move slide down in order

Ctrl+Down Arrow

Move slide to beginning

Ctrl+Shift+Up Arrow

Move slide to end

Ctrl+Shift+Down Arrow

To reorder sections of slides in a slide deck:

To do this

Press these keys

Move section up in order

Ctrl+Up Arrow

Move section down in order

Ctrl+Down Arrow

Move section to beginning

Ctrl+Shift+Up Arrow

Move section to end

Ctrl+Shift+Down Arrow

Custom keyboard shortcuts

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

In this topic

Online Help

Office basics

Navigating the Ribbon

Common tasks in PowerPoint

Online Help

Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window.

ALT+F4

Switch between the Help window and the active program.

ALT+TAB

Go back to PowerPoint Help and How-to table of contents.

ALT+HOME

Select the next item in the Help window.

TAB

Select the previous item in the Help window.

SHIFT+TAB

Perform the action for the selected item.

ENTER

In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively.

TAB, SHIFT+TAB

In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW or BACKSPACE

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW, DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP, PAGE DOWN

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Print the current Help topic.

Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P

Change the connection state. You may need to press F6 more than once.

F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW

Type text in the Type words to search for box. You may need to press F6 more than once.

F6

Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively.

UP ARROW, DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

LEFT ARROW, RIGHT ARROW

Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB, TAB

Switch to the previous window.

ALT+SHIFT+TAB, TAB

Close the active window.

CTRL+W or CTRL+F4

Broadcast the open presentation to a remote audience using the PowerPoint web application.

CTRL+F5

Move to the next task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note: If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane.

F6

Move to a pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one PowerPoint window is open, switch to the next PowerPoint window.

CTRL+F6

Switch to the previous PowerPoint window.

CTRL+SHIFT+F6

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Change or resize the font

Note: The cursor needs to be inside a text box to use these shortcuts.

To do this

Press

Change the font.

CTRL+SHIFT+F

Change the font size.

CTRL+SHIFT+P

Increase the font size of the selected text.

CTRL+SHIFT+>

Decrease the font size of the selected text.

CTRL+SHIFT+<

Move around in text or cells

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

CTRL+ENTER

Repeat the last Find action.

SHIFT+F4

Find and replace

To do this

Press

Open the Find dialog box.

CTRL+F

Open the Replace dialog box.

CTRL+H

Repeat the last Find action.

SHIFT+F4

Move around in and work in tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Insert a tab in a cell.

CTRL+TAB

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

Access and use task panes

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a task pane is active, select the next or previous option in the task pane, respectively.

TAB, SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+DOWN ARROW

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a shortcut menu; open a drop-down menu for the selected gallery item.

SHIFT+F10

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

HOME, END

Scroll up or down in the selected gallery list, respectively.

PAGE UP, PAGE DOWN

Move to the top or bottom of the selected gallery list, respectively.

HOME, END

Close a task pane.

CTRL+SPACEBAR, C

Open the Clipboard.

ALT+H, F, O

Resize a task pane

  1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

  2. Use the DOWN ARROW key to select the Size command, and then press ENTER.

  3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.

When you finish resizing, press ESC.

Use dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box. (A tab must already be selected in an open dialog box)

DOWN ARROW

Switch to the previous tab in a dialog box. (A tab must already be selected in an open dialog box)

UP ARROW

Open a selected drop-down list.

DOWN ARROW, ALT+DOWN ARROW

Open the list if it is closed and move to an option in the list.

First letter of an option in a drop-down list

Move between options in an open drop-down list, or between options in a group of options.

UP ARROW, DOWN ARROW

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Select an option; select or clear a check box.

The letter underlined in an option

Perform the action assigned to a default button in a dialog box.

ENTER

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Use edit boxes within dialog boxes

An edit box is a blank box in which you type or paste an entry, such as your user name or the path of a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right, respectively.

LEFT ARROW, RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the cursor to the beginning of the entry.

SHIFT+HOME

Select from the cursor to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

To do this

Press

Open the Open dialog box

ALT+F then O

Open the Save As dialog box

ALT+F then A

Move between options in an open drop-down list, or between options in a group of options

Arrow keys

Display a shortcut menu for a selected item, such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the filepath drop-down menu

F4 or ALT+I

Refresh the file list.

F5

Navigating the Ribbon

Access any command with a few keystrokes

  1. Press ALT.

    The KeyTips are displayed over each feature that is available in the current view.

    The keyboard shortcuts keys on the File tab

  2. Press the letter shown in the KeyTip over the feature that you want to use.

  3. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.

  4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, if the Home tab is active, press ALT+H, F, S will take you to the Size list box in the Font group.

    To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with the Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

To do this

Press

Select the active tab of the Ribbon and activate the access keys.

ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.

Move left or right to another tab of the Ribbon, respectively.

F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW

Hide or show the Ribbon.

CTRL+F1

Display the shortcut menu for the selected command.

SHIFT+F10

Move the focus to select each of the following areas of the window:

  • Active tab of the Ribbon

  • Any open task panes

  • Your document

F6

Move the focus to each command on the Ribbon, forward or backward respectively.

TAB, SHIFT+TAB

Move down, up, left, or right among the items on the Ribbon, respectively.

DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW

Activate the selected command or control on the Ribbon.

SPACE BAR or ENTER

Open the selected menu or gallery on the Ribbon.

SPACE BAR or ENTER

Activate a command or control on the Ribbon so you can modify a value.

ENTER

Finish modifying a value in a control on the Ribbon, and move the focus back to the document.

ENTER

Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

F1

Common tasks in PowerPoint

Move between panes

To do this

Press

Move clockwise among panes in Normal view.

F6

Move counterclockwise among panes in Normal view.

SHIFT+F6

Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view.

CTRL+SHIFT+TAB

Work in an outline

To do this

Press

Promote a paragraph.

ALT+SHIFT+LEFT ARROW

Demote a paragraph.

ALT+SHIFT+RIGHT ARROW

Move selected paragraphs up.

ALT+SHIFT+UP ARROW

Move selected paragraphs down.

ALT+SHIFT+DOWN ARROW

Show heading level 1.

ALT+SHIFT+1

Expand text below a heading.

ALT+SHIFT+PLUS SIGN

Collapse text below a heading.

ALT+SHIFT+MINUS SIGN

Work with shapes, pictures, boxes, objects, and WordArt

Insert a shape

  1. Press and release ALT, then N, then S, then H to select Shapes.

  2. Use the arrow keys to move through the categories of shapes, and select the shape that you want.

  3. Press CTRL+ENTER to insert the shape that you selected.

Insert a text box

  1. Press and release ALT, then N, and then X.

  2. Press CTRL+ENTER to insert the text box.

Insert an object

  1. Press and release ALT, then N, then J to select Object.

  2. Use the arrow keys to move through the objects.

  3. Press CTRL+ENTER to insert the object that you want.

Insert WordArt

  1. Press and release ALT, then N, then W to select WordArt.

  2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.

  3. Type the text that you want.

Select a shape

If your cursor is within text, press ESC.

  • To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select.

  • To select multiple items, use the selection pane.

Group or ungroup shapes, pictures, and WordArt objects

  • To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G.

  • To ungroup a group, select the group, and then press CTRL+SHIFT+G.

Show or hide a grid or guides

To do this

Press

Show or hide the grid.

SHIFT+F9

Show or hide guides.

ALT+F9

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

    If you select a shape with text, you copy the look and style of the text in addition to the attributes of the shape.

  2. Press CTRL+SHIFT+C to copy the object attributes.

  3. Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to.

  4. Press CTRL+SHIFT+V.

Select text and objects

To do this

Press

Select one character to the right.

SHIFT+RIGHT ARROW

Select one character to the left.

SHIFT+LEFT ARROW

Select to the end of a word.

CTRL+SHIFT+RIGHT ARROW

Select to the beginning of a word.

CTRL+SHIFT+LEFT ARROW

Select one line up (with the cursor at the beginning of a line).

SHIFT+UP ARROW

Select one line down (with the cursor at the beginning of a line).

SHIFT+DOWN ARROW

Select an object (when the text inside the object is selected).

ESC

Select another object (when one object is selected).

TAB or SHIFT+TAB until the object you want is selected

Select text within an object (with an object selected).

ENTER

Select all objects.

CTRL+A (on the Slides tab)

Select all slides.

CTRL+A (in Slide Sorter view)

Select all text.

CTRL+A (on the Outline tab)

Delete and copy text and objects

To do this

Press

Delete one character to the left.

BACKSPACE

Delete one word to the left.

CTRL+BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the right.

Note: The cursor must be between words to do this.

CTRL+DELETE

Cut selected object or text.

CTRL+X

Copy selected object or text.

CTRL+C

Paste cut or copied object or text.

CTRL+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Open Paste Special dialog box.

CTRL+ALT+V

Move around in text

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

CTRL+ENTER

Move to repeat the last Find action.

SHIFT+F4

Move around in and work on tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Insert a tab in a cell.

CTRL+TAB

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

Edit a linked or embedded object

  1. Press TAB OR SHIFT+TAB to select the object that you want.

  2. Press SHIFT+F10 for the shortcut menu.

  3. Use the DOWN ARROW until Worksheet Object is selected, press RIGHT ARROW to select Edit, and press ENTER.

    Note: The name of the command in the shortcut menu depends on the type of embedded or linked object. For example, an embedded Microsoft Office Excel worksheet has the command Worksheet Object, whereas an embedded Microsoft Office Visio Drawing has the command Visio Object.

Format and align characters and paragraphs

Change or resize the font

Note: You must first select the text that you wish to change to use these keyboard shortcuts.

To do this

Press

Open the Font dialog box to change the font.

CTRL+SHIFT+F

Increase the font size.

CTRL+SHIFT+>

Decrease the font size.

CTRL+SHIFT+<

Apply character formats

To do this

Press

Open the Font dialog box to change the formatting of characters.

CTRL+T

Change the case of letters between sentence, lowercase, or uppercase.

SHIFT+F3

Apply bold formatting.

CTRL+B

Apply an underline.

CTRL+U

Apply italic formatting.

CTRL+I

Apply subscript formatting (automatic spacing).

CTRL+EQUAL SIGN

Apply superscript formatting (automatic spacing).

CTRL+SHIFT+PLUS SIGN

Remove manual character formatting, such as subscript and superscript.

CTRL+SPACEBAR

Insert a hyperlink.

CTRL+K

Copy text formats

To do this

Press

Copy formats.

CTRL+SHIFT+C

Paste formats.

CTRL+SHIFT+V

Align paragraphs

To do this

Press

Center a paragraph.

CTRL+E

Justify a paragraph.

CTRL+J

Left align a paragraph.

CTRL+L

Right align a paragraph.

CTRL+R

Run a presentation

You can use the following keyboard shortcuts while you are running your presentation in Slide Show view.

Slide show shortcuts

To do this

Press

Start a presentation from the beginning.

F5

Perform the next animation or advance to the next slide.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR

Perform the previous animation or return to the previous slide.

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Go to slide number.

number+ENTER

Display a black screen, or return to the presentation from a black screen.

B or PERIOD

Display a white screen, or return to the presentation from a white screen.

W or COMMA

Stop or restart an automatic presentation.

S

End a presentation.

ESC or HYPHEN

Erase on-screen annotations.

E

Go to the next slide, if the next slide is hidden.

H

Set new timings while rehearsing.

T

Use original timings while rehearsing.

O

Use mouse-click to advance while rehearsing.

M

Re-record slide narration and timing

R

Return to the first slide.

Press and hold Right and Left Mouse buttons for 2 seconds

Show or hide the arrow pointer

A or =

Change the pointer to a pen.

CTRL+P

Change the pointer to an arrow.

CTRL+A

Change the pointer to an eraser

CTRL+E

Show or hide ink markup

CTRL+M

Hide the pointer and navigation button immediately.

CTRL+H

Hide the pointer and navigation button in 15 seconds.

CTRL+U

View the All Slides dialog box

CTRL+S

View the computer task bar

CTRL+T

Display the shortcut menu.

SHIFT+F10

Go to the first or next hyperlink on a slide.

TAB

Go to the last or previous hyperlink on a slide.

SHIFT+TAB

Perform the "mouse click" behavior of the selected hyperlink.

ENTER while a hyperlink is selected

Media shortcuts during presentation

To do this

Press

Stop media playback

ALT+Q

Toggle between play and pause

ALT+P

Go to the next bookmark

ALT+END

Go to the previous bookmark

ALT+HOME

Increase the sound volume

ALT+Up

Decrease the sound volume

ALT+Down

Seek forward

ALT+SHIFT+PAGE DOWN

Seek backward

ALT+SHIFT+PAGE UP

Mute the sound

ALT+U

You can press F1 during your presentation to see a list of controls.

Browse Web presentations

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

To do this

Press

Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar.

TAB

Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar.

SHIFT+TAB

Perform the "mouse click" behavior of the selected hyperlink.

ENTER

Go to the next slide.

SPACEBAR

Use the Selection pane feature

Use the following keyboard shortcuts in the Selection pane.

To launch the Selection pane, press Alt, then H, then S, then L, and then P.

To do this

Press

Cycle the focus through the different panes.

F6

Display the context menu.

SHIFT+F10

Move the focus to a single item or group.

UP ARROW or DOWN ARROW

Move the focus from an item in a group to its parent group.

LEFT ARROW

Move the focus from a group to the first item in that group.

RIGHT ARROW

Expand a focused group and all its child groups.

* (on numeric keypad only)

Expand a focused group.

+ (on numeric keypad only)

Collapse a focused group.

- (on numeric keypad only)

Move the focus to an item and select it.

SHIFT+UP ARROW or SHIFT+DOWN ARROW

Select a focused item.

SPACEBAR or ENTER

Cancel selection of a focused item.

SHIFT+SPACEBAR or SHIFT+ENTER

Move a selected item forward.

CTRL+SHIFT+F

Move a selected item backward.

CTRL+SHIFT+B

Show or hide a focused item.

CTRL+SHIFT+S

Rename a focused item.

F2

Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

TAB or SHIFT+TAB

Collapse all groups.

Note: The focus must be in the tree view of the Selection pane to use this shortcut.

ALT+SHIFT+1

Expand all groups.

ALT+SHIFT+9

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in Office PowerPoint 2007, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

In this topic

Online Help

Office basics

Navigating the Ribbon

Common tasks PowerPoint

Online Help

Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window.

ALT+F4

Switch between the Help window and the active program.

ALT+TAB

Go back to PowerPoint Home.

ALT+HOME

Select the next item in the Help window.

TAB

Select the previous item in the Help window.

SHIFT+TAB

Perform the action for the selected item.

ENTER

In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively.

TAB, SHIFT+TAB

In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW or BACKSPACE

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP ARROW, DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP, PAGE DOWN

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Print the current Help topic.

Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P

Change the connection state. You may need to press F6 more than once.

F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW

Type text in the Type words to search for box. You may need to press F6 more than once.

F6

Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively.

UP ARROW, DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

LEFT ARROW, RIGHT ARROW

Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it.

CTRL+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note: If pressing F6 doesn't display the task pane that you want, press ALT to place focus on the Ribbon, which is a part of the Microsoft Office Fluent user interface, and then press CTRL+TAB to move to the task pane. The Ribbon is part of the new Microsoft Office Fluent user interface. It replaces the multiple menus and toolbars with one place to easily find all the commands that you need.

F6

Move to a pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window.

CTRL+F6

Switch to the previous window.

CTRL+SHIFT+F6

When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC.

CTRL+F7

When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC.

CTRL+F8

Minimize a window to an icon (works for only some Microsoft Office programs).

CTRL+F9

Maximize or restore a selected window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Change or resize the font

To do this

Press

Change the font.

CTRL+SHIFT+F

Change the font size.

CTRL+SHIFT+P

Increase the font size of the selected text.

CTRL+SHIFT+>

Decrease the font size of the selected text.

CTRL+SHIFT+<

Move around in text or cells

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

CTRL+ENTER

Repeat the last Find action.

SHIFT+F4

Find and replace

To do this

Press

Open the Find dialog box.

CTRL+F

Open the Replace dialog box.

CTRL+H

Repeat the last Find action.

SHIFT+F4

Move around in and work in tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Insert a tab in a cell.

CTRL+TAB

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

Access and use task panes

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a task pane is active, select the next or previous option in the task pane, respectively.

TAB, SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+DOWN ARROW

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN ARROW or UP ARROW

Open the selected menu, or perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a shortcut menu; open a drop-down menu for the selected gallery item.

SHIFT+F10

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

HOME, END

Scroll up or down in the selected gallery list, respectively.

PAGE UP, PAGE DOWN

Move to the top or bottom of the selected gallery list, respectively.

HOME, END

Close a task pane.

CTRL+SPACEBAR, C

Open the Clipboard.

ALT+H, F, O

Access and use smart tags

To do this

Press

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHIFT+F10

Select the next item on a smart tag menu.

DOWN ARROW

Select the previous item on a smart tag menu.

UP ARROW

Perform the action for the selected item on a smart tag menu.

ENTER

Close the smart tag menu or message.

ESC

Tips

  • You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.

  • If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:

    1. Press ALT+F for the Microsoft Office Button Office button image , and then then press the letter I for Program Options.

    2. Press A to move to Advanced or use the UP ARROW or DOWN ARROW keys to find it.

    3. Under the General topic in the Advanced category, press ALT+F to select the Provide feedback with sound check box, press TAB until you get to the OK button, and then press ENTER.

      Note: When you select or clear this check box, the setting affects all Office programs that support sound.

Resize a task pane

  1. In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.

  2. Use the DOWN ARROW key to select the Size command, and then press ENTER.

  3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.

Note: When you finish resizing, press ESC.

Use dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Open a selected drop-down list.

ALT+DOWN ARROW

Open the list if it is closed and move to an option in the list.

First letter of an option in a drop-down list

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Select an option; select or clear a check box.

ALT+ the letter underlined in an option

Perform the action assigned to a default button in a dialog box.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right, respectively.

LEFT ARROW, RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the cursor to the beginning of the entry.

SHIFT+HOME

Select from the cursor to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

To do this

Press

Go to the previous folder. Button image

ALT+1

Up One Level Button image button: Open the folder up one level above the open folder.

ALT+2

Delete Button image button: Delete the selected folder or file.

ALT+3 or DELETE

Create New Folder Button image button: Create a new folder.

ALT+4

Views Button image button: Switch among available folder views.

ALT+5

Tools button: Show the Tools menu.

ALT+L

Display a shortcut menu for a selected item, such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the Look in list.

F4 or ALT+I

Refresh the file list.

F5

Navigating the Ribbon

Access any command with a few keystrokes

  1. Press ALT.

    The KeyTips are displayed over each feature that is available in the current view. The following example is from Microsoft Office Word.

    ribbon with keytips displayed

  2. Press the letter shown in the KeyTip over the feature that you want to use.

  3. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.

  4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, ALT+H, F, S will take you to the Size list box in the Font group.

    Note: To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with the Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

To do this

Press

Select the active tab of the Ribbon and activate the access keys.

ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.

Move left or right to another tab of the Ribbon, respectively.

F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW

Hide or show the Ribbon.

CTRL+F1

Display the shortcut menu for the selected command.

SHIFT+F10

Move the focus to select each of the following areas of the window:

  • Active tab of the Ribbon

  • Any open task panes

  • Your document

F6

Move the focus to each command on the Ribbon, forward or backward respectively.

TAB, SHIFT+TAB

Move down, up, left, or right among the items on the Ribbon, respectively.

DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW

Activate the selected command or control on the Ribbon.

SPACE BAR or ENTER

Open the selected menu or gallery on the Ribbon.

SPACE BAR or ENTER

Activate a command or control on the Ribbon so you can modify a value.

ENTER

Finish modifying a value in a control on the Ribbon, and move the focus back to the document.

ENTER

Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

F1

Common tasks PowerPoint

Move between panes

To do this

Press

Move clockwise among panes in Normal view.

F6

Move counterclockwise among panes in Normal view.

SHIFT+F6

Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view.

CTRL+SHIFT+TAB

Work in an outline

To do this

Press

Promote a paragraph.

ALT+SHIFT+LEFT ARROW

Demote a paragraph.

ALT+SHIFT+RIGHT ARROW

Move selected paragraphs up.

ALT+SHIFT+UP ARROW

Move selected paragraphs down.

ALT+SHIFT+DOWN ARROW

Show heading level 1.

ALT+SHIFT+1

Expand text below a heading.

ALT+SHIFT+PLUS SIGN

Collapse text below a heading.

ALT+SHIFT+MINUS SIGN

Work with shapes, pictures, boxes, objects, and WordArt

Insert a shape

  1. Press and release ALT, then N, then S, then H to select Shapes.

  2. Use the arrow keys to move through the categories of shapes, and select the shape that you want.

  3. Press CTRL+ENTER to insert the shape that you selected.

Insert a box

  1. Press and release ALT, and then press N.

  2. Press TAB to move to Text Box, located on the Insert tab in the Text group.

  3. Press CTRL+ENTER to insert the text box.

Insert an object

  1. Press and release ALT, then N, then J to select Object.

  2. Use the arrow keys to move through the objects.

  3. Press CTRL+ENTER to insert the object that you want.

Insert WordArt

  1. Press and release ALT, then N, then W to select WordArt.

  2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.

  3. Type the text that you want.

Select a shape

Note: If your cursor is within text, press ESC.

  • To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select.

  • To select multiple items, use the selection pane.

Group or ungroup shapes, pictures, and WordArt objects

  • To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G.

  • To ungroup a group, select the group, and then press CTRL+SHIFT+G.

Show or hide a grid or guides

To do this

Press

Show or hide the grid.

SHIFT+F9

Show or hide guides.

ALT+F9

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

    If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  2. Press CTRL+SHIFT+C to copy the object attributes.

  3. Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to.

  4. Press CTRL+SHIFT+V.

Select text and objects

To do this

Press

Select one character to the right.

SHIFT+RIGHT ARROW

Select one character to the left.

SHIFT+LEFT ARROW

Select to the end of a word.

CTRL+SHIFT+RIGHT ARROW

Select to the beginning of a word.

CTRL+SHIFT+LEFT ARROW

Select one line up.

SHIFT+UP ARROW

Select one line down.

SHIFT+DOWN ARROW

Select an object (with text selected inside the object).

ESC

Select an object (with an object selected).

TAB or SHIFT+TAB until the object you want is selected

Select text within an object (with an object selected).

ENTER

Select all objects.

CTRL+A (on the Slides tab)

Select all slides.

CTRL+A (in Slide Sorter view)

Select all text.

CTRL+A (on the Outline tab)

Delete and copy text and objects

To do this

Press

Delete one character to the left.

BACKSPACE

Delete one word to the left.

CTRL+BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the right.

CTRL+DELETE

Cut selected object.

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object.

CTRL+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Paste special.

CTRL+ALT+V

Move around in text

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

CTRL+ENTER

Move to repeat the last Find action.

SHIFT+F4

Move around in and work on tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Insert a tab in a cell.

CTRL+TAB

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.

  2. Press SHIFT+F10 for the shortcut menu.

  3. Press the DOWN ARROW to select Worksheet Object, and then to select Edit.

Format and align characters and paragraphs

Change or resize the font

To do this

Press

Open the Font dialog box to change the font.

CTRL+SHIFT+F

Open the Font dialog box to change the font size.

CTRL+SHIFT+P

Increase the font size.

CTRL+SHIFT+>

Decrease the font size.

CTRL+SHIFT+<

Apply character formats

To do this

Press

Open the Font dialog box to change the formatting of characters.

CTRL+T

Change the case of letters between sentence, lowercase, or uppercase.

SHIFT+F3

Apply bold formatting.

CTRL+B

Apply an underline.

CTRL+U

Apply italic formatting.

CTRL+I

Apply subscript formatting (automatic spacing).

CTRL+EQUAL SIGN

Apply superscript formatting (automatic spacing).

CTRL+SHIFT+PLUS SIGN

Remove manual character formatting, such as subscript and superscript.

CTRL+SPACEBAR

Insert a hyperlink.

CTRL+K

Copy text formats

To do this

Press

Copy formats.

CTRL+SHIFT+C

Paste formats.

CTRL+SHIFT+V

Align paragraphs

To do this

Press

Center a paragraph.

CTRL+E

Justify a paragraph.

CTRL+J

Left align a paragraph.

CTRL+L

Right align a paragraph.

CTRL+R

Run a presentation

You can use the following keyboard shortcuts while running your presentation in full screen mode.

To do this

Press

Start the presentation from the beginning.

F5

Perform the next animation or advance to the next slide.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR

Perform the previous animation or return to the previous slide.

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Go to slide number.

number+ENTER

Display a blank black slide, or return to the presentation from a blank black slide.

B or PERIOD

Display a blank white slide, or return to the presentation from a blank white slide.

W or COMMA

Stop or restart an automatic presentation.

S

End a presentation.

ESC or HYPHEN

Erase on-screen annotations.

E

Go to the next slide, if the next slide is hidden.

H

Set new timings while rehearsing.

T

Use original timings while rehearsing.

O

Use a mouse click to advance while rehearsing.

M

Return to the first slide.

1+ENTER

Redisplay hidden pointer or change the pointer to a pen.

CTRL+P

Redisplay hidden pointer or change the pointer to an arrow.

CTRL+A

Hide the pointer and navigation button immediately.

CTRL+H

Hide the pointer and navigation button in 15 seconds.

CTRL+U

Display the shortcut menu.

SHIFT+F10

Go to the first or next hyperlink on a slide.

TAB

Go to the last or previous hyperlink on a slide.

SHIFT+TAB

Perform the "mouse click" behavior of the selected hyperlink.

ENTER while a hyperlink is selected

Tip: You can press F1 during a presentation to see a list of controls.

Browse Web presentations

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

To do this

Press

Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar.

TAB

Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar.

SHIFT+TAB

Perform the "mouse click" behavior of the selected hyperlink.

ENTER

Go to the next slide.

SPACEBAR

Go to the previous slide.

BACKSPACE

Use the Selection pane feature

Use the the following keyboard shortcuts in the Selection pane.

To do this

Press

Launch the Selection pane.

ALT, J, D, A, and then P

Cycle the focus through the different panes.

F6

Display the context menu.

SHIFT+F10

Move the focus to a single item or group.

UP ARROW or DOWN ARROW

Move the focus from an item in a group to its parent group.

LEFT ARROW

Move the focus from a group to the first item in that group.

RIGHT ARROW

Expand a focused group and all its child groups.

* (on numeric keypad only)

Expand a focused group.

+ (on numeric keypad only)

Collapse a focused group.

- (on numeric keypad only)

Move the focus to an item and select it.

SHIFT+UP ARROW or SHIFT+DOWN ARROW

Select a focused item.

SPACEBAR or ENTER

Cancel selection of a focused item.

SHIFT+SPACEBAR or SHIFT+ENTER

Move a selected item forward.

CTRL+SHIFT+F

Move a selected item backward.

CTRL+SHIFT+B

Show or hide a focused item.

CTRL+SHIFT+S

Rename a focused item.

F2

Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

TAB or SHIFT+TAB

Collapse all groups.

ALT+SHIFT+1

Expand all groups.

ALT+SHIFT+9

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in Office PowerPoint 2007, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

See also

Make your PowerPoint presentations accessible

Basic tasks to create a presentation in PowerPoint with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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