Use a screen reader to work with tasks in To-Do

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use To-Do for iOS with VoiceOver, the built-in iOS screen reader, to organize your day. Add tasks, give them due dates and set reminders, and make them recurring if they are something you need to remember frequently.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Create a task

Create a new to-do item in one of your lists.

  1. In To-Do, to go to the Sidebar view, swipe left until you hear: "Sidebar button." Double-tap the screen to select.

  2. To go to a list, swipe right until you hear the list you want. As you move, VoiceOver announces the list name, followed by the number of tasks on the list. To select the list, double-tap the screen. The Task List view opens.

  3. To create a task, in the Task List, swipe right until you hear: "Add a to-do item button." Then double-tap the screen to select. The focus moves to the task name field.

  4. Type the new task name using the on-screen keyboard. To go to the keyboard, swipe right until you hear: "Q."

    Tip: You can also find the keyboard by exploring the items on the screen. To explore, place a finger on the screen and drag it around. VoiceOver announces the items as you land on them. To select an item, lift your finger and double-tap the screen.

  5. After typing the task name, swipe left until you hear: "Add a to-do item button." Double-tap the screen to select. The task is added to your list.

Complete a task

When you are done with a task, mark the to-do in your list item as completed.

  1. In the Sidebar view, swipe right or left until you hear the list containing the task you've completed. Double-tap the screen to open the Task List view.

  2. In the Task List view, to navigate the tasks, swipe right or left until you hear the name of the task. VoiceOver announces the names of tasks and the status (completed or not completed) as you move.

  3. When on the task you want to mark as complete, swipe right. You hear: "Not completed to-do item." Double-tap the screen to complete the task.

Tips: 

  • To mark a completed task as uncompleted, repeat the steps above until your hear "Selected completed to-do item," and then double-tap the screen.

  • Make sure the uncompleted task are displayed in the list. To learn how to show or hide completed tasks in lists, refer to Show/hide completed tasks.

Open the details view

The details view lets you edit the task, add a reminder to it, and so on.

  1. In the Task List view, swipe right until you hear the task whose details you want to access. VoiceOver announces the names of tasks and the status (completed or not completed) as you move.

  2. When in the task you want, double-tap the screen. The details view of the task opens, and you can edit the task or delete it. You hear: "Dismiss details view button."

  3. To close the details view, swipe left until you hear: "Dismiss details view button." Then double-tap the screen to select.

Add a task to My Day

You can move a task from another list to My Day, which is a default list that is already set up when you start working with To-Do.

  • In the details view of a task, swipe right until you hear "Add to-do item to My Day," and then double-tap the screen.

  • To remove a task from My Day, in the details view of a task, swipe right until you hear "Remove to-do item from My Day," and then double-tap the screen.

Rename a task

Use the details view to quickly rename a task.

  1. In the details view of a task, swipe right until you hear the name of the task, and then double-tap the screen.

  2. In the task name field, delete the previous task name and type a new one using the on-screen keyboard. To go to the keyboard, swipe right until you hear: "Q."

  3. After typing the task name, to save and close the keyboard, swipe right until you hear: "Done." Double-tap the screen to select. The task is renamed.

Add a reminder

Use reminders to make sure you don't forget to complete your most important tasks.

  1. In the details view of a task, swipe right until you hear: "Reminder button." Then double-tap the screen. The Reminder menu opens.

  2. Swipe right and left to browse the reminder options. The default options are Later today, Tomorrow, and Next week, but you can also choose Pick a date & time. When in the option you want, double-tap the screen to select.

  3. After selecting the reminder option, to set the reminder and close the Reminder menu, swipe left until you hear: "Done button." Then double-tap the screen to select.

  4. To remove a reminder, in the Reminder menu, swipe left until you hear: "Remove button." Then double-tap the screen. The reminder is removed and the menu is closed.

Add a due date

Add a due date to help you meet deadlines in your most important tasks.

  1. In the details view of a task, swipe right until you hear: "Due date button." Then double-tap the screen. The Due date menu opens.

  2. Swipe right and left to browse the due date options. The default options are Today, Tomorrow, and Next week, but you can also choose Pick a date & time. When on the option you want, double-tap the screen to select.

  3. After selecting the due date option, to set the date and close the Due date menu, swipe left until you hear: "Done button." Then double-tap the screen to select.

  4. To remove a due date, in the Due date menu, swipe left until you hear: "Remove button." Then double-tap the screen. The due date is removed and the menu is closed.

Add a repeating due date

If you have tasks that need to be done on a regular basis, you can set a repeating due date for them.

Note: You must add a due date before you can set it to repeat.

  1. In the details view of a task, swipe right until you hear: "Repeat button." Then double-tap the screen. The Repeat menu opens.

  2. Swipe right and left to browse the due date options. The default options are Daily, Weekdays, Weekly, Monthly, and Yearly, but you can also choose Custom. When on the option you want, double-tap the screen to select.

  3. To remove a repeating due date, on the Repeat menu, swipe left until you hear: "Remove button." Then double-tap the screen. The repeating due date is removed and the menu is closed.

Add a note

Notes are useful if you need to add more information about a task and keep the task name itself short. For example, if your task is Buy groceries, you can put the shopping list inside a note.

  1. In the details view of a task, swipe right until you hear: "Note attachment. Add a note." Then double-tap the screen.

  2. Type your notes using the on-screen keyboard. To go to the keyboard, swipe right until you hear: "Q."

  3. To save the notes, swipe left until you hear: "Save button." Then double-tap the screen to select. The notes are saved.

Delete a task

You can delete a task, when you, for example, no longer need to keep track of it.

  1. In the details view of a task, swipe right until you hear: "Delete task button." Then double-tap the screen.

  2. A confirmation window opens, and you hear: "Are you sure you want to delete this to-do forever?" To confirm, swipe right. You hear: "Delete button." Double-tap the screen to select.

    Note: If you want to cancel the deletion, in the confirmation window, swipe right until you hear: "Cancel button." Double-tap the screen to select.

  3. The task is deleted and the focus moves to the Task List view.

See also

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Set up your device to work with accessibility in Office 365

Learn how to navigate To-Do using accessible features

Use To-Do for Android with TalkBack, the built-in Android screen reader, to organize your day. Add tasks, give them due dates and set reminders, and make them recurring if they are something you need to remember frequently.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Create a task

  1. Swipe right once. You hear: "Sidebar button, double-tap to activate." Double-tap the screen.

  2. Swipe right until you reach your to-do lists. You hear the name of the list, followed by the number of tasks on the list. If the first list is not the one you seek, keep swiping right until you find it, or reach To-Do, which is a list containing all tasks.

    Double-tap the screen to open the currently selected list.

  3. Swipe right until you hear "Add a to-do button" and then double-tap the screen.

  4. Type the text of your task, for example, "Buy groceries."

  5. Slide your finger around the bottom right corner of the screen until you hear: "Done." Lift your finger to finish creating the task.

  6. Swipe down-then-left to close the keyboard.

Complete a task

  1. Swipe right once. You hear: "Sidebar button, double-tap to activate." Double-tap the screen.

  2. Swipe right until you reach your to-do lists. You hear the name of the list, followed by the number of tasks it contains. If the first list is not the one you seek, keep swiping right until you find it, or reach To-Do, which is a list containing all tasks.

    Double-tap the screen to open the currently selected list.

  3. Swipe right until you hear the task you want to mark as completed.

  4. Swipe right once. You hear: "Uncompleted to-do." Double-tap the screen to complete the task.

Tip: To mark a completed task as uncompleted, repeat the steps above until your hear "Completed to-do," and then double-tap the screen.

Open the details view

The details view lets you edit the task, add a reminder to it, and so on.

  1. Swipe right once. You hear: "Sidebar button, double-tap to activate." Double-tap the screen.

  2. Swipe right until you reach your to-do lists. You hear the name of the list, followed by the number of tasks it contains. If the first list is not the one you seek, keep swiping right until you find it, or reach To-Do, which is a list containing all tasks.

    Double-tap the screen to open the currently selected list.

  3. Swipe right until you hear the task whose details you want to access, and then double-tap the screen. You hear: "Details for to-do," followed by the name of the task.

Tip: To close the details view, swipe down-then-left.

Add a task to My Day

You can move a task from another list to My Day, which is a default list that is already set up when you start working with To-Do.

  1. In the details view of a task, swipe right until you hear "Add to My Day," and then double-tap the screen.

Tip: To remove a task from My Day, in the details view of a task, swipe right until you hear "Added to My Day," and then double-tap the screen.

Rename a task

  1. In the details view of a task, swipe right until you hear the name of the task, and then double-tap the screen.

  2. Delete the previous name using the keyboard, and then type the new name.

  3. Slide your finger around the bottom right corner of the screen until you hear: "Done." Lift your finger to finish renaming the task.

Add a reminder

  1. In the details view of a task, swipe right until you hear "Remind me," and then double-tap the screen.

  2. Swipe right and left to browse the reminder options. The default options are Later today, Tomorrow, and Next week, but you can also choose Pick a date & time.

  3. Double-tap the screen to activate the currently selected option.

Tip: To remove a reminder, in the details view of a task, swipe right until you hear "Remove reminder button," and then double-tap the screen.

Add a due date

  1. In the details view of a task, swipe right until you hear "Add due date," and then double-tap the screen.

  2. Swipe right and left to browse the due date options. The default options are Today, Tomorrow, and Next week, but you can also choose Pick a date.

  3. Double-tap the screen to activate the currently selected option.

Tip: To remove a due date, in the details view of a task, swipe right until you hear "Remove due date button," and then double-tap the screen.

Add a repeating due date

If you have tasks that need to be done on a regular basis, you can set a repeating due date for them.

Note: You must add a due date before you can set it to repeat.

  1. In the details view of a task, swipe right until you hear "Repeat," and then double-tap the screen.

  2. Swipe right and left to browse the due date options. The default options are Daily, Weekdays, Weekly, Monthly, and Yearly, but you can also choose Custom.

  3. Double-tap the screen to activate the currently selected option.

Tip: To remove a repeating due date, in the details view of a task, swipe right until you hear "Clear recurrence button," and then double-tap the screen.

Add a note

Notes are useful if you need to add more information about the task and keep the task name itself short. For example, if your task is Buy groceries, you can put the shopping list inside a note.

  1. In the details view of a task, swipe right until you hear "Add a note," and then double-tap the screen.

  2. Type the text of your note.

  3. Swipe left until you hear "Save," and then double-tap the screen.

Delete a task

  1. In the details view of a task, swipe right until you hear "Delete to-do button," and then double-tap the screen.

  2. To confirm the deletion, swipe right until you hear "Yes button," and then double-tap the screen.

See also

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Set up your device to work with accessibility in Office 365

Learn how to navigate To-Do using accessible features

Use To-Do with Narrator, the built-in Windows screen reader, to organize your day. Add tasks, give them due dates and set reminders, and make them recurring if they are something you need to remember frequently.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a Windows phone. Some navigation and gestures might be different for a tablet or PC.

In this topic

Create a task

  1. Swipe right or left until you hear: "Navigation button, double-tap to activate." Double-tap the screen.

  2. You hear the name of the currently selected list. Swipe right or left until you hear the name of the list you seek, followed by the number of tasks on the list, or until you reach To-Do, which is a list containing all tasks.

    Double-tap the screen to open the currently selected list.

  3. Swipe right or left until you hear "Add a to-do in," followed by the name of the list. Double-tap the screen.

  4. Type the text of your task, for example, "Buy groceries."

  5. Slide your finger around the bottom right corner of the screen until you hear: "Enter." Double-tap the screen to finish creating the task.

Complete a task

  1. Swipe right or left until you hear: "Navigation button, double-tap to activate." Double-tap the screen.

  2. You hear the name of the currently selected list. Swipe right or left until you hear the name of the list you seek, followed by the number of tasks on the list, or until you reach To-Do, which is a list containing all tasks.

    Double-tap the screen to open the currently selected list.

  3. Swipe right until you hear the task you want to mark as completed.

  4. Swipe right once. You hear: "Unchecked complete checkbox, double-tap to toggle on." Double-tap the screen to complete the task.

A sound cue confirms that you completed the task.

Tip: To mark a completed task as uncompleted, repeat the steps above until your hear "Checked unchecked checkbox, double-tap to toggle on," and then double-tap the screen.

Open the details view

The details view lets you edit the task, add a reminder to it, and so on.

  1. Swipe right or left until you hear: "Navigation button, double-tap to activate." Double-tap the screen.

  2. You hear the name of the currently selected list. Swipe right or left until you hear the name of the list you seek, followed by the number of tasks on the list, or until you reach To-Do, which is a list containing all tasks.

    Double-tap the screen to open the currently selected list.

  3. Swipe right until you hear the task whose details you want to access, and then double-tap the screen. You hear: "To-do," followed by the name of the task.

Tip: To close the details view, swipe right or left until you hear "Dismiss detail view button," and then double-tap the screen.

Add a task to My Day

You can move a task from another list to My Day, which is a default list that is already set up when you start working with To-Do.

  1. In the details view of a task, swipe right or left until you hear "Add to-do to My Day button, double-tap to activate," and then double-tap the screen.

Tip: To remove a task from My Day, in the details view of a task, swipe right or left until you hear "Remove to-do from My Day button," and then double-tap the screen.

Rename a task

  1. In the details view of a task, swipe right or left until you hear "Editable text," followed by the name of the task. Double-tap the screen.

  2. Delete the previous name using the keyboard, and then type the new name.

  3. Slide your finger around the bottom edge of the screen until you hear: "Custom, back, button collapsed." Double-tap the screen to finish renaming the task.

Add a reminder

  1. In the details view of a task, swipe right or left until you hear "Add a reminder button, double-tap to activate," and then double-tap the screen.

  2. Swipe right and left to browse the reminder options. The default options are Later today, Tomorrow, and Next week, but you can also choose Pick a date & time.

  3. Double-tap the screen to activate the currently selected option.

Tip: To remove a reminder, in the details view of a task, swipe right until you hear "Remove reminder button," and then double-tap the screen.

Add a due date

  1. In the details view of a task, swipe right or left until you hear "Add due date button, double-tap to activate," and then double-tap the screen.

  2. Swipe right and left to browse the due date options. The default options are Today, Tomorrow, and Next week, but you can also choose Pick a date.

  3. Double-tap the screen to activate the currently selected option.

Tip: To remove a due date, in the details view of a task, swipe right until you hear "Remove due date button," and then double-tap the screen.

Add a repeating due date

If you have tasks that need to be done on a regular basis, you can set a repeating due date for them.

Note: You must add a due date before you can set it to repeat.

  1. In the details view of a task, swipe right or left until you hear "Repeat button, double-tap to activate," and then double-tap the screen.

  2. Swipe right and left to browse the due date options. The default options are Daily, Weekdays, Weekly, Monthly, and Yearly, but you can also choose Custom.

  3. Double-tap the screen to activate the currently selected option.

Tip: To remove a repeating due date, in the details view of a task, swipe right until you hear "Never repeat button," and then double-tap the screen.

Add a note

Notes are useful if you need to add more information about the task and keep the task name itself short. For example, if your task is Buy groceries, you can put the shopping list inside a note.

  1. In the details view of a task, swipe right or left until you hear "Add a note, editable text, double-tap to activate," and then double-tap the screen.

  2. Type the text of your note.

  3. Slide your finger around the bottom edge of the screen until you hear: "Custom, back, button collapsed." Double-tap the screen to close the keyboard.

  4. Swipe left until you hear "Save button, double-tap to activate," and then double-tap the screen.

Delete a task

  1. In the details view of a task, swipe right or left until you hear "Delete to-do button, double-tap to activate," and then double-tap the screen.

  2. To confirm the deletion, swipe right until you hear "Delete button, double-tap to activate," and then double-tap the screen.

See also

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Learn how to navigate To-Do using accessible features

Use To-Do for Web with your keyboard and Narrator, the built-in Windows screen reader, to organize your day. Add tasks, give them due dates and set reminders, and make them recurring if they are something you need to remember frequently.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use To-Do for Web, we recommend that you use Microsoft Edge as your web browser. BecauseTo-Do for Web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not To-Do for Web.

In this topic

Create a task

  1. Press Tab until you hear "My Day," followed by its position among your lists, for example, "1 of 4." If you are looking for another list, press Tab until you hear the name of the list you seek.

  2. Press Enter to open the currently selected list.

  3. Press Tab until you hear "Add a to-do, edit."

  4. Type the text of your task, for example, "Buy groceries," and press Enter when you're done.

Complete a task

  1. Press Tab until you hear "My Day," followed by its position among your lists, for example, "1 of 4." If you are looking for another list, press Tab until you hear the name of the list you seek.

  2. Press Enter to open the currently selected list.

  3. Press Tab until you hear the task you want to mark as completed. Tasks are announced as "To-do," followed by their name and position in the list, for example, "1 of 3."

  4. Press Tab once. You hear: "Unchecked, mark as completed, checkbox." Press Enter to complete the task.

Tip: To mark a completed task as uncompleted, repeat the steps above until your hear "Checked, mark as not completed, checkbox," and then press Enter.

Open the Details view

In the Details view you can edit the task, add a reminder to it, and so on.

  1. Press Tab until you hear "My Day," followed by its position among your lists, for example, "1 of 4." If you are looking for another list, press Tab until you hear the name of the list you seek.

  2. Press Enter to open the currently selected list.

  3. Press Tab until you hear the task whose details you want to access, and then press Enter. The Details view is now open next to the list.

Tip: To close the Details view, press Shift+Tab until you hear "Hide detail view button," and then press Enter.

Add a task to My Day

You can move a task from another list to My Day, which is a default list that is already set up when you start working with To-Do.

  1. After opening the Details view of a task, press Shift+Tab until you hear "Add to My Day button," and then press Enter.

Tip: To remove a task from My Day, after opening the Details view of a task, press Shift+Tab until you hear "Remove from My Day button," and then press Enter.

Rename a task

  1. In the Details view of a task, press Shift+Tab until you hear "Edit <name of the task> button," and then press Enter.

  2. Delete the previous name using the keyboard, and then type the new name.

  3. Press Enter to finish renaming the task.

Add a reminder

  1. In the Details view of a task, press Shift+Tab until you hear "Remind me button," and then press Enter.

  2. Press Tab to browse the reminder options. The default options are Later today, Tomorrow, and Next week, but you can also choose Pick a date & time.

  3. Press Enter to activate the currently selected option.

Tip: To remove a reminder, open the Details view of a task, press Shift+Tab until you hear "Button," and then press Enter.

Add a due date

  1. In the Details view of a task, press Shift+Tab until you hear "Add due date button," and then press Enter.

  2. Press Tab to browse the due date options. The default options are Today, Tomorrow, and Next week, but you can also choose Pick a date.

  3. Press Enter to activate the currently selected option.

Tip: To remove a due date, open the Details view of a task, press Shift+Tab until you hear "Remove due date button," and then press Enter.

Add a repeating due date

If you have tasks that need to be done on a regular basis, you can set a repeating due date for them.

Note: You must add a due date before you can set it to repeat.

  1. In the Details view of a task, press Shift+Tab until you hear "Repeat button," and then press Enter.

  2. Press Tab to browse the due date options. The default options are Daily, Weekdays, Weekly, Monthly, and Yearly, but you can also choose Custom.

  3. Press Enter to activate the currently selected option.

Tip: To remove a repeating due date, open the Details view of a task, press Shift+Tab until you hear "Delete recurrence button," and then press Enter.

Add a note

Notes are useful if you need to add more information about the task and keep the task name itself short. For example, if your task is Buy groceries, you can put the shopping list inside a note.

  1. In the Details view of a task, press Shift+Tab until you hear "Edit note button," and then press Enter.

  2. Type the text of your note.

  3. Press Tab until you hear "Save button," and then press Enter.

Delete a task

  1. In the Details view of a task, press Shift+Tab until you hear "Delete to-do button," and then press Enter.

  2. To confirm the deletion, press Tab until you hear "Delete to-do button," and then press Enter.

See also

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Learn how to navigate To-Do using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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