Use a screen reader to work with slides in PowerPoint

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint 2016 with your keyboard and Narrator, the built-in Windows screen reader, to add, delete, and arrange slides in your presentation. You can also change the size and orientation of the slides.

Notes: 

In this topic

Add a new slide

You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout.

Add a new slide based on current slide’s layout

In a new presentation, the title slide is added automatically. You can add the new slide based on the previous slide’s layout.

  1. On the keyboard, press Ctrl+M. You hear: "Slide <Number of slides and the place of the new slide on the list,> selected."

Add a new slide based on a template layout

  1. In the Normal view, press Alt+H , I. You hear: “<The title of the first slide layout>, <number of available items and the place of the current item on the list>, menu.” In JAWS, you hear: “Leaving menu bar, Office theme, <number of the current slide>, <number of available slides and the place of the current slide on the list>, <title of the first layout>, grid, <number of available layouts and the place of the current layout on the list>.”

    The slide layout menu list opens.

  2. Press Tab until you hear the slide layout you want to choose. Then press Enter. You hear the number of the new slide. In JAWS, you hear: “Enter, no selection.”

    The focus moves to the slide pane.

Delete a slide

  1. In the Normal view, thumbnail pane, press the Up or Down arrow key until you hear the number of the slide you want to delete.

  2. Press Delete. You hear: “<The number of the current slide and its place on the list>, selected.” In JAWS, you hear: “Enter, leaving menus, no selection.”

Rearrange slides

You can rearrange your slides by cutting the slide out of the old location and pasting it into the new location.

  1. In the Normal view, in the thumbnail pane, press the Up or Down arrow key until you hear the number of the slide you want to move.

  2. To move the slide up or down the list of slides, press Ctrl+Up or Down arrow. You hear the new number of the slide in the list.

    To move the slide to the beginning of the presentation, press Ctrl+Shift+Up arrow key. To move the slide to the end of the presentation, press Ctrl+Shift+Down arrow key.

Organize slides into sections

To group your slides into meaningful entities, you can organize them into sections. For example, if you work with others on a presentation, you can assign each colleague a section to work on.

The sections are visible in the thumbnail pane of the Normal view and in the Slide Sorter view. They are not visible or announced in the Slide Show view.

  1. In the Normal view, in the thumbnail pane, press the Up or Down arrow key until you hear the slide which you want to be the first slide in a section. Then press Alt+H, T1 . You hear: “Add section, menu item.” In JAWS, you hear: “Menu, leaving menus, add section.” Then press Enter. You hear: “Slide, <title of the first slide in the section>, <number of slides, and the place of the current slide in the list>, selected.” In JAWS, you hear: “Leaving menus, no selection.” An untitled section has been added.

  2. To name the untitled section, in the thumbnail pane, press the Up or Down arrow key until you hear "<Number of section, Untitled section," and then press Shift+F10. You hear: “<Presentation name>.pptm, autosaved, PowerPoint window, <the first menu item> menu item, rename section, menu item.” In JAWS, you hear: “Shift, F10, menu, rename section.” Then press Enter. You hear the screen reader announce that you are in Rename section window.

  3. Type the new name for the section. Press Tab until you hear: “Rename button.” Then press Enter. You hear: “Slide, number and location, selected.” In JAWS, you hear: “Enter, no selection."

  4. Move slides under the appropriate sections as instructed in Rearrange slides.

    To hear Narrator announce the section names, in the thumbnail pane, press the Up or Down arrow key. JAWS doesn’t announce the section names.

Change the orientation of all slides in a presentation

You can easily change the orientation of the whole slide set from landscape to portrait or vice versa.

  1. In the Normal view, press Alt+G, S. You hear: “<The first item in the Slide Size menu list>, menu.” In JAWS, you hear: “Lower ribbon, customized group box.”

  2. Press the Up or Down arrow key until you hear: “Custom slide size, menu item.” In JAWS, you hear: “Menu, leaving menus, Custom slide size dot dot dot.” Then press Enter. You hear: “Enter, slide <number of the current slide and its place on the list>, selected.” In JAWS, you hear: “Enter, leaving menus, slide size, slide size, slide sized for combo box.” The Slide Size window opens.

  3. In the Slide Size window, press Tab until you hear “Selected, landscape, radio button, Alt+L” or “Selected, portrait, radio button, Alt+P.”

    In JAWS, you hear: “Orientation, slides, <currently selected option> radio button checked.” In JAWS, press the Up or Down arrow key until you hear the option you want to choose.

    Tip: With Narrator, to listen to and move through the options in the Slide Size window, you can also press Caps Lock+Up or Down arrow key.

  4. When you’re done with your selection, press Tab until you hear: “OK button.” Then press Enter. You hear: “Microsoft PowerPoint window, button.” In JAWS, you hear: “Microsoft PowerPoint, Microsoft PowerPoint button.” A confirmation window opens.

  5. In the Microsoft PowerPoint window , do one of the following:

    • To maximize the size of your content, press Tab until you hear: “Maximize.” In JAWS, you hear: “Maximize button.” If you have a lot of content on a slide, all text may not fit on the slide when using this option.

    • To scale your content down to fit it on the slide, press Tab until you hear: “Ensure Fit.” In JAWS, you hear: “Ensure Fit button.” This option may resize your content to a smaller font size to fit everything on the slide. Then press Enter. You hear: “Enter. Slide, <number of available slides and the place of the current slide on the list>. In JAWS, you hear: “Enter, no selection.”

      The focus moves to the thumbnail pane.

Change the size of your slides

To change the slide size, you can choose between two default size options, Standard (4:3) and Widescreen (16:9), or you can customize the size of your slides.

Change the slide size from widescreen to standard or vice versa

  1. In the Normal view, press Alt+G, S. You hear: “<The first item in the Slide Size menu list>, menu.” In JAWS, you hear: “Lower ribbon, customized group box.”

  2. In the Slide Size menu, do one of the following:

    • To choose the standard size, in the menu list, press the Up or Down arrow key until you hear: “Standard, four colon three, one of two.” In JAWS, you hear: “Standard, left parent, four colon three right parent, one of two.”

    • To choose the widescreen size, in the menu list, press the Up or Down arrow key until you hear: “Widescreen.”

  3. Then press Enter. You hear: “Microsoft PowerPoint window, button.” In JAWS, you hear: “Microsoft PowerPoint, Microsoft PowerPoint button.” A confirmation window opens.

  4. In the Microsoft PowerPoint window, do one of the following:

    • To maximize the size of your content, press Tab until you hear: “Maximize.” In JAWS, you hear: “Maximize button.” If you have a lot of content on a slide, all text may not fit on the slide when using this option.

    • To scale your content down to fit it on the slide, press Tab until you hear: “Ensure Fit”. In JAWS, you hear: “Ensure Fit button”. This option may resize your content to a smaller font size to fit everything on the slide. Then press Enter. You hear: “Enter. Slide, <number of available slides and the place of the current slide on the list>. In JAWS, you hear: “Enter, no selection.” The focus moves to the thumbnail pane.

Customize the size of your slides

You can resize your slides to use custom dimensions for different screen or paper sizes.

  1. In the Normal view, press Alt+G, S. You hear: “<The first item in the Slide Size menu list>, menu.” In JAWS, you hear: “Lower ribbon, customized group box.”

  2. In the Slide Size menu, press the Up or Down key until you hear: “Custom slide size.” Then press Enter. You hear: “<The current slide number and its place on the list>, selected.” In JAWS, you hear: “Enter, leaving menus, slide size, slide size, slide sized for combo box.” The Slide Size window opens.

  3. In the Slide Size window, to change the size of your slides, either choose the target format of your presentation or set the height, width, and the orientation of the presentation:

    • To choose the target format of the presentation, press Tab until you hear: “Slides sized for.” In JAWS, you hear: “Slide sized for, combo box, <current selection>.” Press the Down arrow key to expand the drop down menu. In the menu, press the Up or Down arrow key until you hear the option you want to choose. Then press Enter.

    • To set width, height, and orientation:

      • To change the slide width, press Tab until you hear: “Width.” In JAWS, you hear: “Width, edit, spin box.” Press the Up or Down arrow key until you hear a value you want to choose, or alternatively, type a value.

      • To change the slide height, press Tab until you hear: “Height.” In JAWS, you hear: “Height, edit, spin box.” Press the Up or Down arrow key until you hear a value you want to choose, or alternatively, type a value.

      • To set the orientation, press Tab until you hear: “Portrait radio button, Alt+P” or "Landscape radio button, Alt+L”. In JAWS, you hear: “Orientation, slides, <current selection>, radio button.” To change the selection, press the Up or Down arrow keys.

    Tip: With Narrator, to listen to and move through the options in the Slide Size window, you can also press Caps Lock+Up or Down arrow key.

  4. When you’re done with your selection, press Tab until you hear: “OK button.” Then press Enter. You hear: “Microsoft PowerPoint window, button.” In JAWS, you hear: “Microsoft PowerPoint, Microsoft PowerPoint button.” A confirmation window opens.

  5. In the Microsoft PowerPoint window , do one of the following:

    • To maximize the size of your content, press Tab until you hear “Maximize.” In JAWS, you hear “Maximize button.” If you have a lot of content on a slide, all text may not fit on the slide when using this option.

    • To scale your content down to fit it on the new slide, press Tab until you hear: “Ensure Fit”. In JAWS, you hear: “Ensure Fit button”. This option may resize your content to a smaller font size to fit everything on the slide.

  6. Press Enter. You hear: “Enter. Slide, <number of available slides and the place of the current slide on the list>.” In JAWS, you hear: “Enter, no selection.” The focus moves to the thumbnail pane.

See also

Use a screen reader to add and format text in PowerPoint

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use keyboard shortcuts to create your presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to add, delete, and arrange slides in your presentations. You can also change the size and orientation of the slides.

In the following, the tasks are performed in the Normal view in PowerPoint. To go to the Normal view, press Command+1.

Notes: 

In this topic

Add a new slide

You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout.

Add a new slide based on the current slide

  1. In your PowerPoint slide deck, to add a new slide based on the layout of the previous slide, press Command+Shift+N. VoiceOver announces "New slide," and the slide is added.

    Tip: To duplicate the current slide, press Command+Shift+D.

Add a new slide based on a template layout

  1. In the Normal view, press F6 until you land on a tab. You will land on the tab that is currently selected. If needed, press the Left arrow key until you hear VoiceOver announce the Home tab. Press Control+Option+Spacebar to select the tab.

  2. On the Home tab, press the Down arrow key once to move to the ribbon.

  3. Press Control+Option+Shift+Down arrow to enter the ribbon.

  4. Press the Right arrow key repeatedly until VoiceOver announces: "New Slide, menu button."

  5. Press Control+Option+Shift+M to open the menu. VoiceOver announces: "New slide, window. New slide, gallery."

  6. Press Control+Option+Shift+Down arrow to enter the gallery.

  7. Press the arrow keys to navigate the items. VoiceOver announces the items as you move.

  8. To select a layout, press Enter. The slide is added to your slide deck.

Delete a slide

  1. Press Command+1 to go to the Normal view.

  2. Press F6 until VoiceOver announces: "Thumbnail pane, list, 1 item selected."

  3. Press Control+Option+Shift+Down arrow to enter the thumbnail pane. VoiceOver announces: "In thumbnail pane, list, 1 item selected."

  4. Press the Up or Down arrow key to navigate the slides. VoiceOver announces the slide titles as you move.

  5. When on the slide you want to delete, press Delete. The slide is removed.

Rearrange the slides

You can rearrange the slides by cutting a slide out of the current location and pasting it into a new place.

  1. In the Normal view, press F6 until VoiceOver announces: "Thumbnail pane, list, 1 item selected."

  2. Press Control+Option+Shift+Down arrow to enter the thumbnail pane. VoiceOver announces: "In thumbnail pane, list, 1 item selected."

  3. Press the Up or Down arrow key to navigate the slides. VoiceOver announces the slide titles as you move.

  4. When on the slide you want to move, press Command+X to cut out the slide.

  5. Press the Up or Down arrow key to navigate the slides. VoiceOver announces the slide titles as you move.

  6. When on the slide after which you want to place the cut slide, press Command+V to paste it.

Organize the slides into sections

You can group your slides into sections to make up meaningful entities. For example, if you work with others on a presentation, you can assign each colleague a section to work on.

The sections are visible and announced by VoiceOver in the thumbnail pane of the Normal view and in the Slide Sorter view.

  1. In the thumbnail pane of the Normal view, navigate to the first slide of the section.

  2. Press F6 until you land on a tab. If you did not land on the Home tab, press the Left arrow key until you reach it. VoiceOver announces: "Home, tab, 1 of 8." Press Control+Option+Spacebar to select the tab.

  3. Press the Down arrow key to move to the ribbon. VoiceOver announces: "Scroll area. You are currently on a scroll area."

  4. Press Control+Option+Shift+Down arrow to enter the ribbon. VoiceOver announces: "In scroll area, <the number of items>, <the name of the button where the focus is>."

  5. Press the Right arrow key repeatedly until VoiceOver announces: "Section, menu button." Press Control+Option+Space to open the menu.

  6. Press Control+Option+Space to select the Add Section option.

  7. Type in the section name, and press Enter. The section is now visible in the thumbnail pane, and VoiceOver reads the section name when you navigate to it in the thumbnail pane.

Change the orientation of the slides in a slide set

PowerPoint slides are automatically set up in landscape orientation, but you can change the slide orientation to portrait or vice versa.

  1. In the Normal view, press F6 until you land on a tab. If you did not land on the Design tab, press the Right or Left arrow key until you reach it. VoiceOver announces: "Design, tab, 3 of 8." Press Control+Option+Spacebar to select the tab.

  2. On the Design tab, press Tab repeatedly until VoiceOver announces: "Slide Size, menu button."

  3. Press Control+Option+Spacebar to open the menu. VoiceOver announces: "Pressed Slide Size, menu button. You are currently on a gallery."

  4. Press Control+Option+Shift+Down arrow to enter the menu. VoiceOver announces: "In Slide Size, gallery, <the number of items on the menu>, <the currently selected size>."

  5. Press Tab until VoiceOver announces: "Page Setup."

  6. Press Control+Option+Spacebar. The Page Setup dialog opens.

  7. Press the Right arrow key until you land on the orientation option you want, such as "Portrait Orientation for Slides" or "Landscape Orientation for Slides", and then press Control+Option+Spacebar to select.

  8. Press Tab until VoiceOver announces: "OK, default, button." Press Control+Option+Spacebar to press the button.

  9. If the current contents do not fit the selected orientation, a dialog opens asking how you want to scale the content to fit the selected orientation:

    • To scale your content down, press Tab until VoiceOver announces: “Scale Down, button.” This option resizes your content and may use a smaller font size to fit everything on the slide.

    • To maximize the size of your content, press Tab until VoiceOver announces: “Scale Up, button.” If you have a lot of content on a slide, all of it may not fit on the slide when choosing this option.

    To select an option, press Enter.

Resize your slides

To change the slide size, you can choose between the two default options, Standard (4:3) and Widescreen (16:9), or customize the size for a perfect fit.

Change from widescreen to standard size or vice versa

  1. In the Normal view, press F6 until you land on a tab. If you did not land on the Design tab, press the Right or Left arrow key until you reach it. VoiceOver announces: "Design, tab, 3 of 8." Press Control+Option+Spacebar to select the tab.

  2. Press Tab repeatedly until VoiceOver announces: "Slide Size, menu button."

  3. To open the menu, press Control+Option+Spacebar. VoiceOver announces: "Pressed Slide Size, menu button. You are currently on a gallery."

  4. To enter the menu, press Control+Option+Shift+Down arrow. VoiceOver announces: "In Slide Size, gallery, <the number of items on the menu>, <the currently selected size>."

  5. Press the Up or Down arrow key to move between the options. VoiceOver announces the options as you move.

  6. To select a size, press Control+Option+Spacebar.

  7. If you're converting to a smaller size, you may get a dialog asking if you want to scale the content to fit the selected size:

    • To scale your content down, press Tab until VoiceOver announces: “Scale, default, button.” This option resizes your content and may use a smaller font size to fit everything on the slide.

    • To maximize the size of your content, press Tab until VoiceOver announces: “Don't scale, button.” If you have a lot of content on a slide, all of it may not fit on the slide when choosing this option.

    To select an option, press Enter.

Customize the size of your slides

  1. In the Normal view, press F6 until you land on a tab. If you did not land on the Design tab, press the Right or Left arrow key until you reach it. VoiceOver announces: "Design, tab, 3 of 8." Press Control+Option+Spacebar to select the tab.

  2. Press Tab repeatedly until VoiceOver announces: "Slide Size, menu button."

  3. To open the menu, press Control+Option+Spacebar. VoiceOver announces: "Pressed Slide Size, menu button. You are currently on a gallery."

  4. To enter the menu, press Control+Option+Shift+Down arrow.

  5. Press Tab until VoiceOver announces: "Page Setup."

  6. Press Control+Option+Spacebar. The Page Setup dialog opens.

  7. Press the Right arrow key twice. VoiceOver announces the currently selected size, such as "Widescreen" or "On-screen-Show (4:3)."

  8. To show the options, press Control+Option+Spacebar.

  9. Press the Up or Down arrow key to browse the options. VoiceOver announces them as you move. To select one, press Control+Option+Spacebar.

  10. Press Tab repeatedly until VoiceOver announces: "OK, default, button." To select the button, press Control+Option+Spacebar.

  11. When converting to another size, you may get a dialog asking if you want to scale the content to fit the selected size:

    • To scale your content down, press Tab until VoiceOver announces: “Scale down, button.” This option resizes your content and may use a smaller font size to fit everything on the slide.

    • To maximize the size of your content, press Tab until VoiceOver announces: “Scale up, button.” If you have a lot of content on a slide, all of it may not fit on the slide when choosing this option.

    To select an option, press Enter.

See also

Use a screen reader to add and format text in PowerPoint

Use a screen reader to insert audio or video in PowerPoint

Keyboard shortcuts in PowerPoint 2016 for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Use PowerPoint 2016 for iOS with VoiceOver, the built-in iOS screen reader, to add, delete, and arrange slides in your presentations.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint 2016 for iOS, go to PowerPoint for iPhone touch guide.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Add, rearrange, and delete slides in PowerPoint

You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout, or delete the ones that you don't need anymore. You can also rearrange the slides by cutting a slide out of the current location and pasting it into a new place.

Add a new slide

  1. In your presentation, swipe right or left until you hear the slide before which you want add the new slide. The slides are announced as you move: "Slide <slide number> of <total number of slides>."

  2. Double-tap the screen. You hear: "Selected."

  3. Swipe right or left until you hear "New slide button" and then double-tap the screen.

    The slide is added to your slide deck.

  4. To change the layout of the inserted slide, swipe right until you hear "Layout button" and then double-tap the screen. To browse the template options, swipe right. VoiceOver announces the templates as you move. For the currently selected layout, you hear "Selected" and the layout name. To select a template, double-tap the screen.

Rearrange the slides

  1. In your presentation, swipe right or left until you hear the slide you want to move. The slides are announced as you move.

  2. Double-tap the screen. You hear: "Selected."

  3. Double-tap the screen with two fingers. You hear: "Show more items, menu item." A context menu pops out.

  4. On the context menu, swipe left until you hear "Cut, menu item" and then double-tap the screen.

  5. Swipe right or left until you hear the slide before which you want move the cut slide and then double-tap the screen. You hear: "Selected."

  6. Double-tap the screen with two fingers. You hear: "Select all, menu item."

  7. To paste the slide, swipe left until you hear "Paste, menu item" and then double-tap the screen. The slide is moved to the new location.

Delete a slide

  1. In your presentation, swipe right or left until you hear the slide you want to delete. The slides are announced as you move.

  2. Double-tap the screen. You hear: "Selected."

  3. Double-tap the screen with two fingers. You hear: "Show more items, menu item."

  4. Double-tap the screen, and then swipe left until you hear: "Delete, menu item."

  5. To delete the slide, double-tap the screen.

See also

Use a screen reader to add and format text in PowerPoint

Use a screen reader to read or add speaker notes and comments in a presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Use PowerPoint for Android with TalkBack, the built-in Android screen reader, to add, delete, and arrange slides in your presentations.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint for Android, go to PowerPoint for Android touch guide.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Add, rearrange, and delete slides in PowerPoint

You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout, or delete the ones that you don't need anymore. You can also rearrange the slides by cutting a slide out of the current location and pasting it in a new place.

Add a new slide

  1. In the thumbnail pane of your presentation, swipe right or left until you hear the slide prior to where you want to add a slide. The slides are announced as you move: "Slide <slide number>."

  2. Double-tap the screen with two fingers. The slide is selected and the editing view is opened.

  3. Swipe right until you hear "Back switch not checked" and then double-tap the screen. The focus moves to the thumbnail pane.

  4. Swipe left until you hear "New slide button" and then double-tap the screen.

    The slide is added to your slide deck.

  5. To change the layout of the inserted slide, in the slide editing view, swipe right until you hear "Layout menu" and then double-tap the screen. In the Layout menu, to browse the template options, swipe right. TalkBack announces the templates as you move. For the currently selected layout, you hear the layout name and "Selected." To select a template, double-tap the screen.

Rearrange the slides

  1. In the thumbnail pane of your presentation, swipe right or left until you hear the slide you want to move. The slides are announced as you move.

  2. Double-tap the screen. A context menu pops out, and you hear: "Edit button."

  3. On the context menu, swipe right until you hear: "Cut button." Then double-tap the screen.

  4. Swipe right or left until you hear the slide after which you want move the cut slide, and then double-tap the screen. You hear: "Edit button."

  5. To paste the slide, swipe right until you hear "Paste button" and then double-tap the screen. The slide is moved to the new location.

Delete a slide

  1. In the thumbnail pane of your presentation, swipe right or left until you hear the slide you want to delete. The slides are announced as you move.

  2. To open the context menu, double-tap the screen. You hear: "Edit button."

  3. On the context menu, swipe right until you hear: "Delete button."

  4. To delete the slide, double-tap the screen.

See also

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint Mobile with Narrator, the built-in Windows screen reader, to add, arrange, or delete slides in your presentations.

You can easily add new slides to your presentation either based on the current slide’s layout or on a new template layout, or delete the ones that you don't need anymore. You can also rearrange the slides by cutting a slide out of the current location and pasting it in a new place.

Notes: 

In this topic

Add a new slide

  1. In the thumbnail pane of your presentation, swipe up or down on the screen with one finger until you hear: “Items.” Then swipe right or left until you hear the slide prior to where you want to add a slide. The slides are announced as you move: "Slide <slide tile>, <slide number> of <total number of slides>."

    Note: To go to the thumbnail pane from the editing view, swipe right or left until you hear: "Back button." Then double-tap the screen. The focus moves to the selected slide in the thumbnail pane.

  2. To select the slide, double-tap the screen.

  3. Swipe right until you hear "New slide button" and then double-tap the screen.

    The slide is added to your slide deck.

  4. To change the layout of the inserted slide, select the slide, and then swipe right until you hear: "Edit button." Then double-tap the screen. The slide opens in editing view. In the slide editing view, swipe right until you hear "Layout button collapsed" and then double-tap the screen. In the Layout menu, to browse the template options, swipe right. Narrator announces the templates as you move. For the currently selected layout, you hear "Selected" and the layout. To select a template, double-tap the screen.

Rearrange the slides

  1. In the thumbnail pane of your presentation, swipe up or down on the screen with one finger until you hear: “Items.” Then swipe right or left until you hear the slide you want to move. The slides are announced as you move.

  2. Double-tap the screen. A context menu pops out, and you hear: "Custom."

  3. On the context menu, swipe right until you hear: "Cut button." Then double-tap the screen.

  4. Swipe right or left until you hear the slide after which you want move the cut slide, and then double-tap the screen open the context menu. You hear: "Custom."

  5. To paste the slide, swipe right until you hear "Paste button" and then double-tap the screen. The slide is moved to the new location.

Delete a slide

  1. In the thumbnail pane of your presentation, swipe up or down on the screen with one finger until you hear: “Items.” Then swipe right or left until you hear the slide you want to delete. The slides are announced as you move.

  2. To open the context menu, double-tap the screen. You hear: "Custom."

  3. On the context menu, swipe right until you hear: "Delete button."

  4. To delete the slide, double-tap the screen.

See also

Use a screen reader to add and format text in PowerPoint

Use a screen reader to print presentations in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Learn how to navigate PowerPoint using accessible features

Use PowerPoint Online with your keyboard and Narrator, the built-in Windows screen reader, to add, delete, and arrange your slides in your presentations.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Use keyboard shortcuts to create your presentation.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

In this topic

Add a new slide

You can add new slides to your presentation either based on the current slide’s layout or on another layout.

  1. In Editing View in PowerPoint Online, press Ctrl+F6 repeatedly until you land on a tab. Narrator announces the currently selected tab, for example "Selected, Home, H tab, item" when Home tab is selected. JAWS announces, for example: "Home, H tab, selected."

    Tip: When you open a presentation in PowerPoint Online, it opens in Reading View. To change to Editing View, press Ctrl+F6 repeatedly until you hear "Edit Presentation." Press Enter to open the menu. Then press the Down arrow key once. You hear "Edit in Browser." Press Enter to open the presentation in Editing View.

  2. Press N to open the Insert tab, and then press SI to open the New Slide dialog.

  3. In the dialog, a slide layout based on the current slide is selected. To navigate the other layouts, use the arrow keys.

  4. To select and add a new slide based on a layout, press Enter when on the layout you want.

Rearrange slides

You can move the slides around to change the sequence in your presentation.

  1. In the Editing View, press Ctrl+F6 until you are in the thumbnail pane. When you reach the thumbnail pane, Narrator announces the number and title of the current slide. JAWS announces: "Slide panel."

  2. Press the Up or Down arrow key until you hear the number of the slide you want to move.

  3. To move the slide towards the beginning of the presentation, press Ctrl+Up arrow key. The slide is moved one slide up.

    To move the slide towards the end of the presentation, press Ctrl+Down arrow key. The slide is moved one slide down.

    To place the slide as the first slide in the presentation, press Ctrl+Shift+Up arrow key. To place the slide as the last slide in the presentation, press Ctrl+Shift+Down arrow key.

Delete slides

  1. In the Editing View, press Ctrl+F6 until you are in the thumbnail pane. When you reach the thumbnail pane, Narrator announces the number and title of the current slide. JAWS announces: "Slide panel."

  2. Press the Up or Down arrow key until you hear the number of the slide you want to remove.

  3. Press Delete.

    Tip: To undo the deletion, press Ctrl+Z.

See also

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create your presentation

Use keyboard shortcuts to deliver your presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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