Use a screen reader to upload files to a document library in SharePoint Online

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use SharePoint Online with your keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, to upload files to a document library, which is a great tool for sharing documents within your team or organization.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in SharePoint Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use SharePoint Online, we recommend that you use Microsoft Edge as your web browser. Because SharePoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint Online.

Use a screen reader to upload files to a document library in SharePoint_Online

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and SharePoint Online experience. For most people, SharePoint Online experience is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic experience. To view SharePoint Online document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To move the focus to the Upload link, press the Tab key until you hear “Upload.” Press Enter (or press Alt+U).

  3. As the Add a document dialog box opens, in JAWS, you hear “Add a document dialog.” To move the focus to the Browse button, press the Tab key until you hear “Choose a file button.” Press Spacebar.

  4. In the Choose File to Upload dialog box, do the following:

    • Press the Tab key until the focus is on the folders and files in the Choose File to Upload dialog box. You hear the name of one of the folders or files.

    • To move between and select folders and files, use the arrow keys. As you select each folder or file, you hear the folder’s name.

    • When you hear the name of a folder you want to open, press Enter. Repeat this procedure until you find the folder that contains your file.

    Note: To go up a level in the folder hierarchy, press Backspace.

  5. To insert your file from the currently selected folder, use one of the following two methods:

    • Keep selecting folders and files until you hear the name of your file. Then, press Enter.

    • If you know the name of the file you want to upload, press F6 until the focus is in the File name box and you hear “File name.” Then, type the file name and press Enter.

  6. In the Add a document dialog box, to move the focus to the OK button, press the Tab key until you hear “OK.” Press Enter (or press Alt+O).

  7. After the file has been uploaded to the document library, in JAWS, you hear “File uploading complete.” In Narrator, you hear “Zero of one complete.”

See also

Use a screen reader to check out or check in files in a document library in SharePoint Online

Use a screen reader to create a custom view of a document library in SharePoint Online

Keyboard shortcuts in SharePoint Online

Get started using a screen reader with a modern document library in SharePoint Online

Accessibility features in SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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