Use a screen reader to share a document in Word

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Share your Word 2016 documents using a keyboard and Narrator, the built-in Windows screen reader. When you share your files from OneDrive or SharePoint, you can invite people to view or edit the document or send the file as an email attachment, right from your document.

Notes: 

In this topic

Save a document to OneDrive or SharePoint

Before you can share a document via OneDrive or SharePoint, you need to save it to one of those locations.

  1. Open the document you want to share.

  2. Press Alt+F, A to open the Backstage view pane. You'll hear the name of the first option: "Info tab selected."

  3. Press Alt+A to go to the Save As option, and then press the Tab key to move into that pane.

  4. To move to a OneDrive or SharePoint site in the Save As list, press the Up and Down arrow keys until you hear the name of the site you want and then press Enter. The focus changes to the folder list for the one you selected.

  5. Browse to the folder location that you want and press Enter to open the Save As dialog with focus in the File Name field.

  6. In the File Name field, type or edit the name of your document.

  7. Press the Tab key until you hear "Save button," and then press Alt+S.

After your document has been saved to a shared location, you can invite others to work on it.

Share a document via OneDrive or SharePoint

You can share a document while working in it.

  1. Open the document you want to share.

  2. Press Alt+Y to open the Share pane, and then press F6 to change focus to the Invite people box.

    Note: If you haven't saved your document to OneDrive or Office 365 SharePoint, you're prompted to do so now. For more information, see Save a document to OneDrive or SharePoint earlier in this topic.

  3. In the Share pane, in the Invite people field, type the email address of the person you'd like to share the document with. If you already have the person's contact information stored, you can just type their name and press Enter.

    To share with more than one person, use semicolons to separate the names or email addresses.

  4. To assign permissions, press the Tab key until you hear: "Can edit combo box." Press the arrow keys to select Can edit or Can view.

  5. To add a message, press the Tab key until you hear "Include a message," and then type a message.

  6. Press the Tab key until you hear "Share button," and then press Spacebar.

Note: You can choose to automatically share changes to a shared document never, always, or only when you're asked. The default setting is never. In the Share pane, press the Tab key to move to the Automatically share changes combo box and make a selection.

Share a copy of your document by email

You can also email a copy of your document or send it as a PDF.

  1. Open the document you want to share.

  2. Press Alt+F to open the Backstage view, and then press Alt+H to open the Share pane.

  3. Press the Tab key until you hear "Share pane," and then press the Down arrow key to browse to the Email option.

  4. Press Enter to open the Email options pane.

  5. Use the Down arrow key to go to the options, and Enter to select one of the following:

    • Send as Attachment - Attaches a Word document to an email message.

    • Send a Link - Creates a hyperlink to the document and places it in the body of the email.

    • Send as PDF - Creates a PDF file from the document and attaches it to an email message.

    • Send as XPS - Creates an XPS file from the document and attaches it to an email message.

    • Send as Internet Fax - If you are signed up to an Internet fax service, sends the document to this service.

  6. If you choose an email option, Word opens a new email message by using your default email client, with a PDF, XPS, or Word copy of your document already attached. The message opens with the focus on the To field. Type the email address.

  7. To type a message, press the Tab key until you hear "Message field" and type your message.

  8. To send the message, press Alt+S.

Save a document as a PDF

Save your document as a PDF, so you can share it using multiple channels.

  1. In the document you want to save, press Alt+F, A. You hear: "Selected, Info tab." The File pane opens.

    The dialog suggests the same location where you have saved your Word documents previously, on your PC or an online location. For instructions on how to change the location, refer to Save a document to OneDrive or SharePoint.

  2. Press the Tab key until you hear "Save as type, Word document, star dot docx," and then press Spacebar. A list of supported file types opens.

  3. In the list, press the Down arrow key until you hear "PDF," and then press Spacebar. You hear: "Save as type, PDF."

  4. Press the Tab key until you hear "Save button," and then press Enter.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to co-author documents in Word

Keyboard shortcuts for Microsoft Word 2016 for Windows

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Share your Word 2016 for Mac documents using a keyboard and VoiceOver, the built-in Mac OS screen reader. When you share your files from OneDrive or SharePoint, you can invite people to view or edit the document or send the file as an email attachment, right from your document.

Notes: 

In this topic

Save a document to OneDrive or SharePoint

Before you can share a document, you need to save it to OneDrive or SharePoint.

  1. In the document you want to save, press Command+Shift+S. The Save As dialog opens.

  2. The dialog suggests the same location where you have saved your Word documents previously, on your Mac or to an online location. To check or change the location, press the Tab key repeatedly until you hear "Online locations, button," or "On My Mac, button." If you heard "Online locations," press Control+Option+Spacebar to select. If you heard "On My Mac," the available online locations are already shown in the dialog.

  3. Press the Tab key repeatedly until you hear "Places, table," and the first online location. If needed, press the Down arrow key until you hear the location to which you want to save.

  4. When on the location you want, press Enter.

    The document is saved.

Share a document via OneDrive or SharePoint

You can invite people to view and edit a OneDrive or SharePoint document.

  1. In the document you want to share, press Control+Option+M to go to the menu bar.

  2. Press F to go to the File menu, and then press Control+Option+Spacebar to open the menu.

  3. Press the Down arrow key repeatedly until you hear "Share, submenu," and then press Control+Option+Spacebar to select.

  4. The Share submenu opens and the focus is on the Invite People item. Press Control+Option+Spacebar to select.

  5. The Invite People dialog opens. Type the email address of the person you'd like to share the document with. If you already have the person's contact information stored, you can just type their name and press Enter.

    To share with more than one person, use semicolons to separate the names or email addresses.

  6. To add a message, press the Tab key once and type a message.

  7. To assign permissions, press the Tab key again to go to the Can edit checkbox. Can edit is selected by default. To uncheck the checkbox and assign viewing permissions only, press Control+Option+Spacebar.

  8. Press the Tab key repeatedly until you hear "Share, button," and then press Control+Option+Spacebar to select the button and send the invite.

Share a copy of your document by email

You can also email a copy of your document or send it as a PDF.

  1. In the document you want to share, press Control+Option+M to go to the menu bar.

  2. Press F to go to the File menu, and then press Control+Option+Spacebar to open the menu.

  3. Press the Down arrow key until you hear "Share, submenu," and then press Control+Option+Spacebar to select.

  4. The Share submenu opens and the focus is on the Invite People item. Press the Down arrow key until you hear: "Send Document..." or "Send PDF..." depending on which option you want to use. Then press Control+Option+Spacebar to select.

  5. Your default email client creates a new email message with a copy of the Word file attached or a PDF copy of your document inserted. The focus is on the To field. Type the email address of the recipient.

  6. Press the Tab key to move to the other fields below, such as Cc and Subject.

  7. To send the message, press Shift+Tab until you hear "Send, button," and then press Control+Option+Spacebar to select the button and send the message.

Save a document as a PDF

Save your document as a PDF so you can safely share it using multiple channels.

  1. In the document you want to save, press Command+Shift+S. The Save As dialog opens.

    The dialog suggests the same location where you have saved your Word documents previously, on your Mac or an online location. For instructions on how to change the location, refer to Save a document to OneDrive or SharePoint.

  2. Press the Tab key until you hear "Word document," and then press Control+Option+Spacebar. The File Format menu opens.

  3. In the menu, press the Down arrow key until you hear "PDF," and then press Control+Option+Spacebar.

  4. To select the appropriate resolution for the PDF, press the Down arrow key until you hear the option you want, and then press Spacebar.

  5. Press the Tab key until you hear "Export button," and then press Control+Option+Spacebar. The document has been saved as a PDF.

See also

Use a screen reader to co-author documents in Word

Use a screen reader to insert and change text in Word

Keyboard shortcuts in Word for Mac

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

In Word for iOS, you can easily share your documents using VoiceOver, the built-in iOs screen reader. Save your file to OneDrive or SharePoint, and invite people to view or edit the document you shared. If you'd like to email the document as a PDF or Word document instead, you can do that right from Word for iOS.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Save a document to OneDrive or SharePoint

Before you can share a Word document, you need to save it to OneDrive or SharePoint.

  1. In the document you want to save, swipe right or left until you hear: "Save and close, button." Double-tap the screen to select the button.

  2. A dialog opens and you hear: "Save changes to <document name>?" Swipe right until you hear: "Save, ellipsis, button." Double-tap the screen to select.

  3. Another dialog opens and you hear: "Save as, file name, text field, is editing, <document name> selected, Word mode." The current name is selected and the on-screen keyboard appears at the bottom half of the screen. Type a name for the document using the on-screen keyboard. When done, navigate to the return key in the bottom right corner of the screen, and double-tap to select it.

  4. The on-screen keyboard closes. Swipe left until you hear the location you want to save to, such as "OneDrive" and double-tap the screen to select.

    If you haven't saved to OneDrive or SharePoint previously on this phone, you may need to add a location first. In that case, swipe right or left until you hear "Add a Place" and double-tap.

  5. The focus is on the name of the document, and you can use the on-screen keyboard to change it.

  6. Swipe right until you hear the folder you want to save to, and double-tap to open it.

  7. Swipe left until you hear: "Save, button." Double-tap to select the button and save the document.

    The document is saved and you return to the Recent view.

Share a document via OneDrive or SharePoint

You can invite people to view and edit your Word document in OneDrive or SharePoint.

  1. In your Word document, swipe right or left until you hear: "Share menu, button." Double-tap the screen to select and open the menu. VoiceOver announces: "Share, heading."

  2. The Share menu opens. Swipe right until you hear "Invite People, button," and double-tap the screen to select.

  3. The Invite People dialog opens. Swipe right until you hear: "Type names or email addresses, text field." Double-tap the screen to select the field and start typing.

  4. Use the on-screen keyboard to type the email address of the person you'd like to share the document with. When done, navigate to the return key at the bottom right corner of the screen, and double-tap to select.

    Tip: If you already have the person's contact information stored, you can just swipe right to pick the person from your Contacts. VoiceOver announces: "Add contact, button." Double-tap the screen to select the button and go to your Contacts. Swipe right repeatedly to cycle through your contact list, or use the Search at the top. When on the contact you want to add as recipient, double-tap the screen.

  5. If you want the recipient to be able to view the document but not edit it, swipe right until you hear "Can Edit," and double-tap the screen to remove the editing rights.

  6. To send the invitation, swipe left or right until you hear "Send, button," and double-tap the screen.

    The invitation is sent, and you return to the Share menu.

Share a copy of your document by email

You can also email a copy of your document or send it as a PDF.

  1. In your Word document, swipe right or left until you hear: "Share menu, button." Double-tap the screen to select and open the menu. VoiceOver announces: "Share, heading."

  2. The Share menu opens. Swipe right until you hear "Send a Copy, button," and double-tap the screen to select.

  3. The Send a Copy menu opens. To send the document in Word format, continue to the next step.

    To send a PDF version of your document, swipe right until you hear "Format, Word Document, button," and double-tap the screen. Swipe right until you hear "PDF" and double-tap the screen to select.

  4. Swipe right until you hear the app you want to use for sending the file. To select an option, double-tap the screen.

  5. If needed, swipe right until you land on the To field, and double-tap the screen to select the field.

  6. Use the on-screen keyboard to type the email address of the person you'd like to share the document with.

    Tip: If you already have the person's contact information stored, you can just swipe right to pick the person from your Contacts. VoiceOver announces: "Add contact, button." Double-tap the screen to select the button and go to your Contacts. Swipe right repeatedly to cycle through your contact list, or use the Search at the top. When on the contact you want to add as recipient, double-tap the screen.

  7. To change the email subject, swipe right until you hear "Subject," and double-tap the screen to select. Type another subject using the on-screen keyboard. When done, navigate to the return key at the bottom right corner of the screen, and double-tap to select.

  8. To add a message, swipe right and double-tap the screen. Type your message using the on-screen keyboard. When done, navigate to the return key at the bottom right corner of the screen, and double-tap to select.

  9. When done, swipe left repeatedly until you hear "Send, button," and double-tap the screen to send the document.

See also

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Share your Word for Android documents using TalkBack, the built-in Android screen reader. When you share your files from OneDrive, you can invite people to view or edit the document or send the file as an email attachment, right from your document.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Save a document to OneDrive

Before you can share a document using OneDrive, you need to save it there.

  1. After writing your new document, swipe left until you hear "File, button," and then double-tap the screen.

  2. Swipe right until you hear "Save As button," and then double-tap the screen. You hear: "Save as, File menu closed, Enter a file name <current file name>."

  3. If you want to change the file name, double-tap the screen to open the on-screen keyboard. Use the keyboard to first delete the old name and then type a new file name. When you are done, swipe down-then-left to close the keyboard.

  4. Swipe left or right to browse the save location options until you find your OneDrive account, and then double-tap the screen.

  5. Swipe down-then-up. You hear: "Save button." Double-tap the screen to save your document. After saving, the File menu closes and the focus returns to the document.

Tip: After you have saved the document to OneDrive, all changes will be saved there when you select Save, unless you save the document to a new location.

Share a document via OneDrive

You can share a document while working in it. Your collaborator receives the sharing link in an email, and they can use it to open the document in Word.

  1. Open the document you want to share in Word for Android.

  2. Swipe left until you hear "Not checked, Share, switch," and then double-tap the screen.

  3. Swipe right until you hear "Invite people to this file, edit box," and then double-tap the screen.

  4. Use the on-screen keyboard to type the email address of the person you'd like to share the document with.

  5. Swipe down-then-left to close the keyboard.

  6. To add a message, swipe right until you hear "Include a message (optional), edit box," double-tap the screen, and then use the on-screen keyboard to type your message.

  7. To assign permissions, swipe right until you hear "Checked, can edit, checkbox." By default your collaborators can edit the document you share. If you want them to only be able to view the document, double-tap the screen.

  8. Swipe right until you hear "Share button," and then double-tap the screen.

Share a copy of your document by email

You can also email a copy of your document or send it as a PDF.

  1. Open the document you want to share in Word for Android.

  2. Swipe left until you hear "Not checked, Share, switch," and then double-tap the screen.

  3. Swipe right until you hear "Share as attachment button," and then double-tap the screen.

  4. Swipe right until you hear "Document button" or "PDF button," depending on which file format you want to share. Double-tap the screen to select the format.

  5. Swipe right until you find the email app you want to use for sharing, for example, "Outlook" or "Gmail," and then double-tap the screen.

  6. Use the on-screen keyboard to type the email address of the person you'd like to share the document with.

  7. Swipe down-then-left to close the keyboard.

  8. Swipe right until you hear "Send," and then double-tap the screen.

Tip: You can also use these instructions to send a PDF copy to your own email address, or to save the PDF in your Google Drive.

See also

Use a screen reader to co-author documents in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

In Word Mobile, you can easily share your documents using Narrator, the built-in Windows screen reader. Save your file to OneDrive or SharePoint, and invite people to view or edit the document you shared. If you'd like to email the document instead, you can do that right from Word.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a Windows phone. Some navigation and gestures might be different for a tablet or PC.

In this topic

Save a document to OneDrive or SharePoint

Before you can share a Word document, you need to save it to OneDrive or SharePoint.

  1. In the document you want to save, swipe right or left until you hear: "File button." Double-tap the screen to select.

  2. A pane opens and you hear: "Backstage page pane, Go back button." Swipe right until you hear: "Save button." Double-tap the screen to select.

  3. The Save dialog opens and you hear the current file name.

  4. Swipe right until you hear "Save a copy of this file" and double-tap the screen to select.

  5. Swipe right until you hear the location you want to save to, such as "OneDrive," and double-tap to select.

    If you're not signed in already, OneDrive or SharePoint will ask to sign in.

  6. Swipe right until you hear the folder or location you want to save to, and double-tap the screen to open.

  7. Swipe right until you hear: "Next app bar button." Double-tap the screen to select.

  8. The ENTER FILE NAME dialog opens.

    If you want to change the file name, swipe left until you hear the current name of the document, and double-tap the screen to start editing. Type the new name using the on-screen keyboard. When done, swipe up until you hear "Landmarks and containers," and then swipe right until you hear "App bar." Swipe down until you hear "Items," and swipe left repeatedly until you hear: "Save a copy app bar button."

  9. Double-tap the screen to save the document.

Share a document via OneDrive or SharePoint

You can invite people to view and edit your Word document in OneDrive or SharePoint.

  1. In your Word document, swipe right or left until Narrator announces: "Off, Share button." Double-tap the screen to select.

  2. The Share dialog opens. Narrator announces: "Type an email address to invite someone." Double-tap the screen to bring up the on-screen keyboard and start typing.

  3. Use the on-screen keyboard to type the email address of the person you'd like to share the document with.

    Tip: If you already have the person's contact information stored, you can just swipe right to pick the person from your Contacts. Narrator announces: "Browse contacts button." Double-tap the screen to select the button and go to your Contacts. Swipe right repeatedly to cycle through your contact list, or use the Search at the top. When on the contact you want to add as recipient, double-tap the screen. The contact card opens. Swipe right until you hear the email address you want to use and double-tap the screen.

  4. If you want to include a personal note to your invitation, swipe right until you hear "More options," and double tap the screen. Then swipe left until you hear "Include a message, optional, editable text," and double-tap the screen. Use the on-screen keyboard to type the note text.

  5. If you want the recipient to be able to view the document but not edit it, swipe right until you hear "More options," and double-tap the screen. Swipe left until you hear "Give permissions to this document, can edit," and double-tap the screen. The list of options opens, and Narrator announces: "Menu." Swipe right until you hear "Can view," and double-tap the screen to select.

  6. To send the invitation, swipe right until you hear "Share, button," and double-tap the screen.

    The invitation is sent, and you return to the Share dialog.

Save a Word document as PDF

To save a Word document in PDF format, use the export functionality in Word Mobile.

  1. In your Word document, swipe right or left until Narrator announces: "File button." Double-tap the screen to select.

  2. A pane opens and you hear: "Backstage page pane, Go back button." Swipe right until you hear "Save button," and double-tap the screen to select.

  3. The Save dialog opens and you hear: "<the current file name of the document>, button."

  4. Swipe right until you hear "Export this file," and double-tap the screen to select.

  5. Swipe right until you hear the location you want to save to, such as "OneDrive," and double-tap the screen to select.

  6. Swipe right until you hear the folder you want to save to, and double-tap the screen to open.

  7. Swipe right until you hear "Next app bar button," and double-tap the screen to select.

  8. The ENTER FILE NAME dialog opens. Swipe right until you hear "File type, OpenDocument Text, Combo box." Double-tap the screen to open the list of options, and swipe right. Narrator announces: "PDF, 2 of 2." Double-tap the screen to select.

  9. Swipe left until you hear: "Export app bar button." Double-tap the screen to export the document.

    If you get a confirmation dialog asking you to allow online file conversion, double-tap the screen to allow.

    The document is exported and saved as PDF in the location you selected. You return to the Save dialog with the focus on the file name.

Share a copy of your document by email

You can also email a copy of your document straight from Word.

  1. In your Word document, swipe right or left until you hear: "Off, Share button." Double-tap the screen to select.

  2. The Share dialog opens. Narrator announces: "Type an email address to invite someone." Swipe right until you hear: "More options, link." Double-tap the screen to select.

  3. Narrator announces: "Send an attachment or get a sharing link." Double-tap the screen to select.

  4. Swipe right until you hear: "Send as attachment, button." Double-tap the screen to select.

  5. The Share window opens. Swipe right until you hear your email account, such as "Outlook Mail," and double-tap the screen.

  6. A mail window opens. The focus is on the To field. Type the recipient's address using the on-screen keyboard.

    Tip: If you already have the person's contact information stored, you can just swipe right to pick the person from your Contacts. Narrator announces: "Choose contacts, button." Double-tap the screen to select the button and go to your Contacts. Swipe right repeatedly to cycle through your contact list, or use the Search at the top. When on the contact you want to add as recipient, double-tap the screen. The contact card opens. Narrator announces: "People window." Swipe right until you hear the email address you want to use and double-tap the screen.

  7. To edit the email subject, swipe right and double-tap the screen. Use the on-screen keyboard to type the subject. When done, navigate to the Enter key, and double-tap the screen.

  8. To add a message, swipe right until you hear "Message, editable text," and double-tap the screen. Type your message using the on-screen keyboard.

  9. When done, swipe up until you hear "Items," and swipe right until you hear: "Send button." Double-tap the screen to select the button and send the document.

    The document is sent, and you return to the Share dialog.

See also

Use a screen reader to track and review changes in a document in Word

Basic tasks using a screen reader with Word

Learn how to navigate Word using accessible features

Use your keyboard and Narrator, the built-in Windows screen reader, to easily share your documents with Word Online. When you share your files using OneDrive, you can invite people to view or edit the document, so you can work together at the same time.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Word Online.

  • When you use Word Online, we recommend that you use Microsoft Edge as your web browser. Because Word Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl + F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl + O (Open) apply to the web browser – not Word Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Save a document to OneDrive

Before you can share a document via OneDrive, you need to save it online. After you save a document online, Word Online automatically saves any changes to it.

  1. After writing your new document, press Ctrl+F6 until you hear "Selected, Home tab item."

  2. Press Caps Lock+Left arrow key until you hear "File, button collapsed," and then press Enter.

  3. Press the Down arrow key until you hear "Save As tab item," and then press Enter.

  4. Press the Down arrow key until you hear "Save As, save a copy online, menu item," and then press Enter.

  5. Type the file name, and then press Enter.

Share a document via OneDrive

You can share a document while working in it. Your collaborator receives the sharing link in email.

  1. While editing a document in Word Online, press Ctrl+F6 until you hear "Selected, Home tab item."

  2. Press Caps Lock+Left arrow key until you hear "File, button collapsed," and then press Enter.

  3. Press the Down arrow key until you hear "Share tab item," and then press Enter.

  4. Press the Down arrow key until you hear "Share with people, invite other people to edit or view this document, menu item," and then press Enter.

  5. Narrator tells you when the Share dialog has loaded. After it stops talking, type the email address of the person you'd like to share the document with. To share with more than one person, use semicolons to separate the email addresses.

  6. To assign permissions, press the Tab key until you hear: "Can edit." Use the Down and Up arrow keys to select Can edit or Can view.

  7. To add a message, press the Tab key until you hear "Include a personal message with this invitation," and then type a message.

  8. Press the Tab key until you hear "Share button," and then press Enter.

Save a document as a PDF

Save your document as a PDF so you can safely share it through multiple channels.

  1. Open the document you want to save as a PDF in Word Online.

  2. Press the Tab key until you hear "More, button collapsed," and then press Enter to open the menu.

  3. Press the Down arrow key until you hear "Download as PDF, menu item," and then press Enter.

  4. Word Online creates a PDF file, which may take a moment. After you hear "Click here to view the PDF of your document," press Enter.

  5. Press Caps Lock+Right arrow key until you hear "Save button," and then press Enter.

  6. After you hear "Dismiss button," you can press Enter to close the dialog.

  7. Press the Tab key until you hear "Dialog, Microsoft Word Online, focus on Close button," and then press Enter to return the focus to the document.

See also

Use a screen reader to co-author documents in Word

Keyboard shortcuts in Word Online

Basic tasks using a screen reader with Word

Learn how to navigate Word using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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