Use a screen reader to review or edit an existing project in Project 2016

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Project 2016 with your keyboard and Narrator, the built-in Windows screen reader, to work with both local and Project Online projects. You can also use the JAWS screen reader.

Notes: 

In this topic

Open a recently used project

When you start Project 2016, it opens a list of recently used projects and project templates. To open a recent project:

  1. Press the Tab key twice to move to the Recent projects list. With Narrator, you hear "Recent," followed by the name of the first project on the list.

  2. Press the Down and Up arrow keys to move in the list of recent files. When you hear the name of the project you want to open, press Enter.

Work with Project Online

It's easy to work on a shared project with your colleagues when you have access to Project Online.

Create a Project Online account

  1. Press Alt+F, I, and then press N to open the Project Web App Accounts dialog.

  2. Press Tab until you hear “Add button,” and then press Spacebar. The Account Properties dialog opens.

  3. You hear: "Account name, editing." With JAWS, you hear "Account Properties." Type a name for the account, and then press the Tab key.

  4. Type the complete server URL, and then press the Tab key. If you don't know the server URL, contact your server administrator.

    Note: The URL must start with http:// or https:// and contain less than 129 characters. If you use the less secure http:// option, Project 2016 asks you to confirm the URL.

  5. Press Spacebar to uncheck or check the Set as default account checkbox. If you are going to use the Project Online account frequently, leave it checked.

  6. Press the Tab key until you hear "OK button," and then press Enter twice.

  7. Press Esc to return to the main view of Project 2016.

  8. To start using a new default account, close and restart Project 2016.

Sign in to your Project Online account

You only have to sign in to your Project Online account once. Project 2016 remembers your credentials.

  1. When you start Project 2016 using an online account for the first time, you hear: "Sign in, type the email of the account you would like to use to open pwa." Type the email address.

  2. Press the Tab key until you hear "Focus on Next button," and then press Enter.

  3. You hear: "Sign in to your account, enter password, editing." Type the password.

  4. Press the Tab key until you hear "Sign in button," and then press Enter. You hear: "Please wait." When you hear "Blank Project button," you know that the sign-in process has finished.

Open a project from Project Online

After signing in once, you can open online projects as easily as if they were stored on your computer.

  1. After signing in for the first time, or after opening Project 2016 later, you hear: "Blank Project button." Press the Tab key until you hear "Open other projects, hyperlink," and then press Enter. You hear: "Recent projects, list updated."

    Tip: The above applies when you have just opened Project 2016. To open an online project later, press Alt+F, O, Y, 1, and then continue from step 3.

  2. Press the Tab key until you hear "Recent tab item," and then press the Up or Down arrow key until you hear "Project Web App," followed by the name of your test account.

  3. Press the Tab key until you hear "Project Web App, off, Browse, button," and then press Enter. You hear: "Shell folder view, table, show me the list of all projects."

  4. Press Spacebar, and then press Enter. You hear: "Shell folder view, table," followed by the name of the first project and the number of projects, for example, "1 of 10."

  5. Use the Down and Up arrow keys to find the project you want to open, and then press Enter.

Note: Project 2016 may prompt you to select Yes or No when you open an online project. This means that the project you opened uses a different currency from the one specified by the server. If you want to overwrite the project currency with the server currency, select the Yes button, otherwise select No. Press the Tab key to move between the buttons, and then press Enter to confirm the selection.

Add a new column to the Gantt chart

Your project opens in the Gantt Chart view, which is the simplest view to work in. The focus is in the top left corner of the chart. In many projects, the default columns are not sufficient. To add a new column:

  1. Press the Left and Right arrow keys to find the column that is to the right of the place where you want to add a column. Your screen reader announces what is written in the current cell, followed by the name of the column.

  2. Press Alt+J, and then press F to switch to the Format ribbon.

  3. Press U to insert a new column to the left of the currently selected column. Press the Down and Up arrow keys to find the column name you want, and then press Enter to add it to the chart. With Narrator, you can type a partial name and then use the Down and Up arrow keys to browse the predefined column names that match. For example, if you type actual, Project 2016 suggests Actual Cost, Actual Duration, and so on.

Note: Instead of choosing a predefined column name, you can type your own. With JAWS, this is the option you should use, as JAWS doesn't announce the column name until after you have added it.

Add tasks to the Timeline

  1. To move to the Timeline view, press Alt+H, G, and then press L.

  2. Press Alt+J, F, and then press X. You hear: "Add Tasks to Timeline," followed by the project's name. With JAWS, you hear: "Leaving menus, Add Tasks to Timeline, dialog."

  3. The focus is on the top-level task, which includes the whole project. To select which tasks you want to add to the Timeline, use the Down and Up arrow keys to move between the tasks, and press Spacebar to add the currently selected task.

  4. When you have selected all the tasks you want, press Enter to close the Add Tasks to Timeline dialog. The Timeline is updated to match your selections.

Use summary tasks

You can indent tasks to show hierarchy, that is, to turn your task list into an outline of your project. An indented task becomes a subtask of the task above it, which becomes a summary task.

Tip: Avoid assigning resources to summary tasks. Assign them to the subtasks instead, or you might not be able to resolve overallocations.

  1. To move to the Gantt Chart view, press Alt+H, G, and then press G.

  2. Use the arrow keys to find the right task in the Task Name column. Your screen reader announces what is written in the current cell, followed by the name of the column.

  3. Press Alt+Shift+Right arrow key to indent the current task, making it a subtask. This makes the task above it a summary task. With JAWS, you hear: "Level 2."

    Note: With Narrator, you only hear "Expanded" or "Collapsed" when the focus is on a summary task. You can add the WBS column to the Gantt Chart view to make the task hierarchy clearer. The WBS column shows the row number of each task, and subtasks use different numbering. For example, if the summary task is number 7, its subtasks are 7.1, 7.2, and so on. To learn how to add a column, go to Add a new column to the Gantt chart.

  4. To add another subtask to the summary task, press the Down arrow key to go to the next row in the Task Name column, then press Alt+Shift+Right arrow key.

  5. If you need to return a subtask to a normal task, press Alt+Shift+Left arrow key. With JAWS, you hear "Level 1."

Tip: You can hide a subtask from view by pressing Alt+Shift+Minus sign on the numeric keypad. You hear: "Subtract." To expand the summary task again, press Alt+Shift+Plus sign.

See also

Use a screen reader to create a new project in Project 2016

Keyboard shortcuts for Project 2016

Set up your device to work with accessibility in Office 365

Learn how to navigate Project 2016 using accessibility features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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