Use a screen reader to insert content to notebooks in OneNote

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use OneNote 2016 with your keyboard and Narrator, the built-in Windows screen reader, to add various kinds of content to your notes, such as Excel workbooks and other files, tables, pictures, and recordings.

Notes: 

In this topic

Open OneNote

To open OneNote 2016, press the Windows logo key+Shift+N.

For more information on signing in to OneNote using a screen reader, refer to Get started using a screen reader with OneNote.

Insert a file

Inserting a file (such as a Microsoft Word document) to a page in OneNote places a copy of that file in your notes. The file appears as an icon that you can select and open to edit the contents of the file.

  1. In OneNote, place the cursor on the page where you want to insert a file.

  2. Press Alt+N to open the Insert tab. Press F to open the File Attachment option.

  3. The Choose a file or a set of files to insert dialog opens:

    • The focus is in the File name field. You can type the filename, or use the Tab and Shift+Tab keys to navigate the sections within the dialog. Use the arrow keys to move within a section. To open a folder, press Enter.

    • When on the file you want to attach, press Enter.

  4. The Insert File dialog opens. Use the Up and Down arrow keys to move in the dialog. The options in the dialog may vary according to to the type of file you are attaching. Narrator announces the options as you move.

  5. To insert the file, press Enter.

Attached files are stored as part of their associated notebook. If you move the notebook to another location, any inserted files move with the notebook.

Insert a table

Tables can make information easier to find and read. Adding a basic table in OneNote is quick and easy.

  1. In OneNote, place the cursor anywhere on the page where you want to insert a table.

  2. Press Alt+N to open the Insert tab. Press T to open the Tables option.

  3. Use the arrow keys to select the size of the table. Narrator announces the currently selected table size as you move. When you hear the size you want, press Enter.

    The table is inserted and the focus is in the first cell of the table. Narrator announces: “Content block, editing.”

Insert tags

Tags are a way to categorize and prioritize notes in OneNote 2016. You can tag anything from a single line of text to an entire paragraph.

  1. Place the cursor at the beginning of the line of text you want to tag.

  2. Press Alt+H to open the Home tab. Press T to open the Tags option.

  3. Use the Down and Up arrow keys to navigate the options. Narrator announces the options as you move.

  4. Press Enter to select.

Tip: You can search for tagged notes by keyword and category. To search, press Alt+H and then G. The Tags Summary pane opens, and the focus is in the Group tags by field. Press the Down arrow key to open the list of options and press the Down arrow key repeatedly to navigate the options. Press Enter to select. To move to the list of tags, press the Tab key repeatedly, until you hear Narrator read the tagged text. Press Esc to return to the tagged note text in the notebook.

Insert lists

Use bullet formatting for creating a list where the items don’t need to be in any particular order.

  1. Place the cursor where you want to start the list.

  2. Type * (asterisk) and press Spacebar. OneNote starts a bulleted list automatically.

  3. Type the list item text. Press Enter to begin a new list item.

Use number formatting for creating an ordered list that should be followed sequentially.

  1. Place the cursor where you want to start the list.

  2. Type 1. (number one and a period) and press Spacebar. OneNote starts an ordered list automatically.

  3. Type the list item text. Press Enter to begin a new list item.

Insert a picture from file

  1. Place the cursor where you want to add the picture.

  2. Press Alt+N to open the Insert tab. Press P to open the Pictures option. The Insert Picture dialog opens.

  3. In the Insert Picture dialog, use the arrow and tab keys to navigate to the picture you want to insert. To open a folder, press Enter.

  4. Press Enter to insert the picture.

Embed an Excel workbook

This option creates a copy of your workbook and adds a static image of the workbook in your notes. Above the image there is an icon that links to the fully functioning version of your workbook in Excel.

  1. Place the cursor where you want to embed the Excel workbook.

  2. Press Alt+N to open the Insert tab. Press X to open the Spreadsheet option. The Existing Excel Spreadsheet option is selected. Press Enter.

    Tip: You can also create a new spreadsheet. To create and embed a new one, press the Down arrow key and then Enter.

  3. The Choose Document to Insert dialog opens. The focus is in the File name field. To move between the dialog sections, use the Tab and Shift+Tab keys. To move within a section, use the arrow keys. Press Enter to open folders. When on a file, press Enter to select it.

  4. The Insert File dialog opens. Press the Down arrow key once to move to the Insert Spreadsheet option. Press Enter to embed the Excel workbook. Narrator announces the name of the embedded workbook, and the cursor is placed on the page below the embedded workbook.

Embed an online video

  1. Copy the address of your video source.

    Note: Not all video sites are supported. For the currently supported sites, check Insert online videos into OneNote 2016 for Windows.

  2. In your notebook, place the cursor where you want to insert the video.

  3. Press Alt+N to open the Insert tab. Press J to open the Online Video option. The Insert Online Video dialog opens. The focus is in the Video address field, and Narrator announces the contents of the field (https://).

  4. Press Ctrl+V to paste the video link. You can also type the address.

  5. Press the Tab key twice to move to the OK button and then press Enter.

    A link to the video and the embedded video player is added to your notebook page.

Insert audio and video recordings

In some cases recording audio or video can be quicker and easier than typing notes. If you decide to take notes while recording, they're linked to the recording. Before recording audio or video, make sure your computer has a microphone and a webcam and that both are set up and working. Also, ensure that all involved parties are aware of the recording and you have a permission to record.

  1. In your notebook, place the cursor where you want to insert the recording.

  2. Press Alt+N to open the Insert tab.

  3. To record audio:

    • Press A. Recording starts.

    • To pause recording, press Alt+J and then U.

    • To stop recording, press Alt+J and then S.

    To record video:

    • Press V. Recording starts.

    • To stop recording, press Alt+F4.

  4. To play the recording, navigate to the recording in your notebook page. Screen readers announce the file as you reach it. Press Ctrl+Alt+P to start playing.

See also

Use a screen reader to organize notebooks, sections, and pages in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote for Windows

Use a screen reader to do basic tasks in OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use your keyboard and VoiceOver, the built-in Mac OS screen reader, to add various kinds of content to your notes in OneNote for Mac, such as files, tables, pictures, videos, and audio recordings.

Notes: 

In this topic

Open OneNote

  1. On your Mac, press Command+F to open Finder.

    Tip: You can also press Command+Spacebar to open Spotlight, but if you have more than one language layout for your keyboard in use, the shortcut changes the keyboard layout instead of opening Spotlight.

  2. The focus is on the search field. Type OneNote.

  3. Press the Tab key until VoiceOver announces: "Microsoft OneNote, application." Press Control+Option+Spacebar to open the app.

Insert a file

Inserting a file (such as a Microsoft Excel workbook) into a page in OneNote places a copy of that file in your notes. The file appears as an icon that you can select and open to edit the contents of the file.

  1. In OneNote, place the cursor on the page where you want to insert a file.

  2. Press F6 repeatedly until you land on a tab. VoiceOver announces the name of the tab. If you did not land on the Insert tab, press the Right or Left arrow key until VoiceOver announces: "Insert, tab, 2 of 4." Press Control+Option+Spacebar to select the tab.

  3. Press the Tab key repeatedly until VoiceOver announces: "File Attachment, button." Press Control+Option+Spacebar to select.

  4. A dialog for selecting a file opens. Use the arrow keys to browse the sections in the dialog. To enter a section, press Control+Option+Shift+Down arrow. Use the arrow keys to move between the items in a section.

  5. When you have found the file you want, press Enter to insert.

Attached files are stored as part of their associated notebook. If you move the notebook to another location, any inserted files move with the notebook.

Insert a table

  1. In OneNote, place the cursor on the page where you want to insert a table.

  2. Press F6 repeatedly until you land on a tab. VoiceOver announces the name of the tab. If you did not land on the Insert tab, press the Right or Left arrow key until VoiceOver announces: "Insert, tab, 2 of 4." Press Control+Option+Spacebar to select the tab.

  3. Press the Tab key repeatedly until VoiceOver announces: "Table, menu button." Press Control+Option+Spacebar to select.

  4. To define the size for the table, press the Right and Down arrow keys. VoiceOver announces the current size as you move, for example: "Table with 3 columns, 3 rows, button."

  5. When you hear the size you want, press Control+Option+Spacebar. The table is added onto your notebook page.

Insert a tag

Tags are a way to categorize and prioritize notes in OneNote. You can tag anything from a single line of text to an entire paragraph.

  1. In OneNote, select the piece of text you want to tag.

  2. Press F6 repeatedly until you land on a tab. VoiceOver announces the name of the tab. If you did not land on the Home tab, press the Left arrow key until VoiceOver announces: "Home, tab, 1 of 4." Press Control+Option+Spacebar to select the tab.

  3. Press the Tab key repeatedly until VoiceOver announces: "To Do tag, button." To Do is the first tag in the group. To browse the other tags, use the arrow keys.

  4. When on a tag you want to use, press Control+Option+Spacebar. The tag is added to your note.

Insert lists

Create a bulleted list if the listed items don’t need to be in any particular order.

  1. In OneNote, place the cursor on the page where you want to start the list.

  2. Type * (asterisk) and press Spacebar. OneNote starts a bulleted list automatically.

  3. Type the list item. Press Enter to begin a new list item.

    Tip: To finish the list, press Enter twice.

Use number formatting to create an ordered list and arrange items sequentially.

  1. In OneNote, place the cursor on the page where you want to start the list.

  2. Type 1. (number one and a period) and press Spacebar. OneNote starts a numbered list automatically.

  3. Type the list item. Press Enter to add a new list item.

    Tip: To finish the list, press Enter twice.

Insert a picture from file

  1. In OneNote, place the cursor where you want to add the picture.

  2. Press F6 repeatedly until you land on a tab. VoiceOver announces the name of the tab. If you did not land on the Insert tab, press the Right or Left arrow key until VoiceOver announces: "Insert, tab, 2 of 4." Press Control+Option+Spacebar to select the tab.

  3. Press the Tab key repeatedly until VoiceOver announces: "Picture, button." Press Control+Option+Spacebar to select.

  4. A dialog for selecting a picture file opens. Use the arrow keys to browse the sections in the dialog. To enter a section, press Control+Option+Shift+Down arrow. Use the arrow keys to move between the items in a section.

  5. When you have found the file you want, press Enter to insert.

Embed an online video

You can easily add an embedded video player to your notebook.

Note: Not all video sites are supported. For the currently supported sites, check Insert online videos into OneNote 2016 for Windows.

  1. Copy the address of your video source.

  2. In your notebook, place the cursor where you want to insert the video player.

  3. Press Command+V to paste the address into the notebook. VoiceOver announces: "Paste complete."

    A link to the web page along with an embedded video player are added to your notebook.

Insert an audio recording

Before recording audio, ensure that all involved parties are aware of the recording and you have a permission to record.

  1. In your notebook, place the cursor where you want to insert the recording.

  2. Press F6 repeatedly until you land on a tab. VoiceOver announces the name of the tab. If you did not land on the Insert tab, press the Right or Left arrow key until VoiceOver announces: "Insert, tab, 2 of 4." Press Control+Option+Spacebar to select the tab.

  3. Press Tab repeatedly until VoiceOver announces: "Audio Recording, button." To start recording, press Control+Option+Spacebar.

  4. To stop recording, press F6 repeatedly until VoiceOver announces: "Audio, selected, tab." Press Tab repeatedly until VoiceOver announces: "Stop, button." Press Control+Option+Spacebar to select the button and stop recording.

See also

Use a screen reader to organize notebooks, sections, and pages in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard Shortcuts in OneNote for Mac

Use a screen reader to do basic tasks in OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use OneNote for iOS with VoiceOver, the built-in iOS screen reader, to add various kinds of content to your notes, such as files stored in iCloud, pictures, and videos.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Insert a file

Inserting a file (such as a Microsoft Excel workbook) onto a page in OneNote places a copy of that file in your notes. The file appears as an icon that you can select and open to edit the contents of the file.

Note: The file needs to be saved in iCloud or OneDrive before you can insert it. For more information about setting up iCloud, refer to Set up iCloud Drive.

  1. In OneNote, place the cursor on the page where you want to insert a file.

  2. Swipe right until you hear: "Insert file, button." Double-tap the screen.

  3. Swipe right until you hear the name of the file you want to insert, and then double-tap the screen to insert the file.

Note: Attached files are stored as part of their associated notebook. If you move the notebook to another location, any inserted files move with the notebook.

Insert to-do tags

You can create a list of things to do, with a check box that can be marked off on every line.

  1. In OneNote, place the cursor on the page where you want to create a to-do item.

  2. Swipe right until you hear: "Tag as To do, button." Double-tap the screen.

A check box is inserted at the beginning of the line.

Insert lists

Create a bulleted list if the listed items don’t need to be in any particular order.

Create a bulleted list

  1. In OneNote, place the cursor on the page where you want to start the list.

  2. Swipe right until you hear: "Bullets, button." Double-tap the screen. OneNote starts a bulleted list automatically.

  3. Type the list item. Select return to begin a new list item. To find return quickly, tap the lower half of the screen with 4 fingers, and then double-tap the screen.

    Tip: To stop creating list items, select return twice.

Use number formatting for creating an ordered list that should be followed sequentially.

Create an ordered list

  1. In OneNote, place the cursor on the page where you want to start the list.

  2. Swipe right until you hear: "Numbering, button." Double-tap the screen. OneNote starts a numbered list automatically.

  3. Type the list item. Select return to begin a new list item. To find return quickly, tap the lower half of the screen with 4 fingers, and then double-tap the screen.

    Tip: To stop creating list items, select return twice.

Insert a picture from the camera

Take a photo with your device's camera while writing notes and attach the photo to your notes.

  1. In OneNote, open the note to which you want to add the photo.

  2. Swipe right until you hear: "Insert pictures, button." Double-tap the screen.

  3. Tap the lower half of the screen with 4 fingers, and then swipe left until you hear: "Take picture, button." Double-tap the screen.

  4. You may hear: "OneNote would like to access the camera." If you do, swipe right until you hear "OK," and then double-tap the screen.

  5. Swipe right until you hear: "Take picture, button." Point the camera in the direction you want and double-tap the screen.

    You hear a sound indicating a photo was taken.

  6. Swipe left until you hear: "Use, button." Double-tap the screen to insert the photo.

  7. You may hear: "OneNote would like to access your photos." If you do, swipe right until you hear "OK," and then double-tap the screen.

Insert a picture from file

  1. In OneNote, open the note to which you want to add the photo.

  2. Swipe right until you hear: "Insert pictures, button." Double-tap the screen.

  3. Tap the lower half of the screen with 4 fingers, and then swipe left until you hear: "From library, button." Double-tap the screen.

  4. You may hear: "OneNote would like to access your photos." If you do, swipe right until you hear "OK," and then double-tap the screen.

  5. Swipe right until you hear "All photos, button," and then double-tap the screen.

  6. Swipe right until you hear the name of the picture you want to add, and then double-tap the screen to select the picture.

  7. Swipe left until you hear "Done, button," and then double-tap the screen.

  8. Swipe right until you hear "Use, button," and then double-tap the screen to insert the picture.

Insert an online video

If you want to include an online video in your notebook, you can simply paste the link into your note.

  1. Browse to the video you want to insert and copy the link onto the clipboard.

  2. In OneNote, open the note into which you want to insert the video.

  3. With two fingers, hold and twist left or right until you hear: "Edit."

  4. Swipe down until you hear "Paste," and then double-tap the screen to paste your link into the text field.

The video link is automatically converted into a preview picture of the video.

Insert an audio recording

You can record and insert audio into your notebook. For example, you can leave a spoken note to the readers.

  1. In OneNote, open the note into which you want to insert the recording.

  2. Swipe right until you hear: "Record audio, button." Double-tap the screen.

  3. OneNote may ask you for permission to use the microphone. If it does, swipe right until you hear "OK," and then double-tap the screen.

  4. The recording starts. When you have recorded everything you need, swipe right until you hear "Stop recording," and then double-tap the screen.

The recording is inserted into the note, with a musical note icon to mark its place.

See also

Use a screen reader to organize notebooks, sections, and pages in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Use a screen reader to do basic tasks in OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use OneNote for Windows 10 with your keyboard and Narrator, the built-in Windows screen reader, to add various kinds of content to your notes, such as Excel workbooks and other files, tables, pictures, and links.

Notes: 

In this topic

Open OneNote

  1. To open OneNote for Windows 10, press the Windows logo key, and type "OneNote." To navigate the options, press the arrow keys. When the screen reader announces "OneNote, Trusted Microsoft Store app," press Enter.

  2. Sign in to your Microsoft account, if not signed in already.

Insert a table

Tables can make information easier to find and read. Adding a basic table in OneNote is quick and easy.

  1. In OneNote, place the cursor on the page where you want to insert a table.

  2. Press Alt+N to open the Insert tab. Press the Down arrow once to move to the Table menu. The screen reader announces: "Table button."

  3. Press Enter to add a table.

    A table with one row and two columns is inserted. The focus is in the first cell. Narrator announces: "Table inserted." JAWS announces: "Entering table with two columns and one row."

  4. Fill in the table. To add another column to the table, in the second column, press Tab.

    To add another row, at the end of the row, press Enter.

    To leave the table, press the Down arrow key.

Insert a file

Inserting a file (such as a Microsoft Excel workbook) to a page in OneNote places a copy of that file in your notes. The file appears as an icon that you can select and open to edit the contents of the file.

  1. In OneNote, place the cursor on the page where you want to insert a file.

  2. Press Alt+N to open the Insert tab. Press the Down arrow key once, and then the Right arrow key to select the File menu. Press Enter to open the menu.

  3. On the menu, the Insert as Attachment item is selected. Press Enter. If you want to insert a PDF printout of a file instead, press the Down arrow key and then Enter.

  4. The Open dialog opens. Use the Shift+Tab and Tab keys to move between the dialog sections, and the Up and Down arrow keys to move within a section in the dialog.

  5. To insert the file, press Enter.

Attached files are stored as part of their associated notebook. If you move the notebook to another location, any inserted files move with the notebook.

Insert lists

Create a bulleted list if the listed items don’t need to be in any particular order.

  1. In OneNote, place the cursor on the page where you want to start the list.

  2. Type * (asterisk) and press Spacebar. OneNote starts a bulleted list automatically.

  3. Type the list item. Press Enter to begin a new list item.

    Tip: To stop creating list items, press Enter twice.

Use number formatting for creating an ordered list that should be followed sequentially.

  1. In OneNote, place the cursor on the page where you want to start the list.

  2. Type 1. (number one and a period) and press Spacebar. OneNote starts a numbered list automatically.

  3. Type the list item. Press Enter to begin a new list item.

    Tip: To stop creating list items, press Enter twice.

Insert a picture from camera

Take a photo with your device's camera while writing the notes and attach the photo to your notes.

  1. In OneNote, open the note to which you want to add the photo.

  2. Press Alt+N to open the Insert tab. Press the Down arrow key once, and then the Right arrow key twice. The screen reader announces: "Camera button."

  3. Press Spacebar. The camera opens with the focus in the viewfinder.

  4. Press Tab repeatedly until you hear the screen reader announce: "Take a picture button."

  5. To take a photo, press Spacebar.

  6. Press Tab repeatedly until the screen reader announces: "Insert all button." Press Spacebar to insert the photo.

Insert a picture from file

  1. In OneNote, place the cursor on the page where you want to add the picture.

  2. Press Alt+N to open the Insert tab. Press the Down arrow key once, and then the Right arrow key three times. The screen reader announces: “Picture button.”

  3. Press Enter. The Open dialog opens. The focus is in the File name field. You can type the filename, or use the Tab and Shift+Tab keys to navigate the sections within the dialog. Use the arrow keys to move within a section.

  4. Press Spacebar to select a file. Press Alt+O to insert the picture.

Insert a link

  1. In OneNote, place the cursor on the page where you want to add the link.

  2. Press Alt+N to open the Insert tab. Press the Down arrow key once, and then the Right arrow key four times. The screen reader announces: "Link button."

  3. Press Enter. A link window opens for entering the link details.

  4. The focus is in the Address field. Type in or paste the address.

  5. If you want to use some other text for the link, press Shift+Tab once to move to the Text to display field. Type in the link text and press Enter. The link is inserted into your page.

See also

Use a screen reader to organize notebooks, sections, and pages in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote for Windows 10

Use a screen reader to do basic tasks in OneNote

Learn how to navigate OneNote using accessible features

Use OneNote Online with your keyboard and Narrator, the built-in Windows screen reader, to add various kinds of content to your notes, such as files, tables, pictures, videos, and recordings.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in OneNote Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use OneNote Online, we recommend that you use xxMicrosoft Edge as your web browser. Because OneNote Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote Online. 

In this topic

Open OneNote Online and sign in

Sign in to OneNote Online with your Microsoft account to access your notes on all your devices and to keep them synced in the cloud.

  1. In Microsoft Edge, go to OneNote Online.

  2. Press Tab to navigate to the Sign in button, and press Enter.

  3. Press Tab to move between the items in the browser window. There are buttons for signing in with your Microsoft account, and for signing in with a work or school account. On the Sign in with a Microsoft account button, press Enter.

  4. The sign-in window opens. Type your email address or phone number to the first field, and press Tab.

  5. You land on the Next button. Press Enter.

  6. In the second field, type your password, and press Tab.

  7. You're on the Keep me signed in check box. If you want OneNote to keep you signed in so you don't have to sign in next time, press Spacebar to select the check box.

  8. Press Tab twice to continue to the Sign in button. Press Enter to sign in and open OneNote.

Insert a table

Tables can make information easier to find and read. Adding a basic table in OneNote is quick and easy.

  1. In OneNote, place the cursor anywhere on the page where you want to insert a table.

  2. Press Ctrl+F6, then N to open the Insert tab. Press T to open the Table option.

  3. Use the arrow keys to select a size for the table. Narrator announces the currently selected size as you move. When you hear the size you want, press Enter.

    The table is inserted and the focus is on the first cell of the table. Narrator announces: “Table, editing area, editing.”

  4. Type the cell contents. To move to the next cell, press the Right arrow key or Tab. To start a new row, press Tab or Enter at the end of the row.

Insert a file

Inserting a file (such as a Microsoft Word document) as an attachment in OneNote places a copy of that file in your notes. The file appears as an icon that you can select, download, and open to edit the contents of the file.

  1. In OneNote, place the cursor on the page where you want to insert the file.

  2. Press Ctrl+F6, then N to open the Insert tab. Press F to open the File Attachment option.

  3. The Open dialog opens. The focus is on the File name field. You can type the file name, or use the Tab and Shift+Tab keys to navigate the sections within the dialog. To move within a section, use the arrow keys. To open a folder, press Enter.

  4. When on the file you want to attach, press Enter.

Insert a tag

Tags are a way to categorize and prioritize notes in OneNote. You can tag anything from a single line of text to an entire paragraph.

  1. Place the cursor at the beginning of the line of text you want to tag.

  2. Press Ctrl+F6, then H to open the Home tab. Press T to open the Tag option.

  3. Use the Down and Up arrow keys to navigate the options. Narrator announces the options as you move.

  4. When you're on a tag you want to use, press Enter. The tag is added.

Insert lists

Use a bulleted list for listing items that don’t need to be in any particular order.

  1. In OneNote, place the cursor where you want to start the list.

  2. Type * (asterisk) and press Spacebar. A bulleted list is created automatically.

  3. Type the list item text. Press Enter to add another list item.

    Tip: To stop creating list items, press Enter twice.

Use a numbered list for listing items that should be followed sequentially.

  1. In OneNote, place the cursor where you want to start the list.

  2. Type 1. (number one and a period) and press Spacebar. A numbered list is created automatically.

  3. Type the list item text. Press Enter to add another list item.

    Tip: To stop creating list items, press Enter twice.

Insert a photo from camera

Take a photo with your device and attach it to your notes. Before you start, make sure the camera is connected to your computer.

  1. In your notebook, place the cursor where you want to add the photo.

  2. Press Ctrl+F6, then N to open the Insert tab. Press P to open the Picture option.

  3. The Open dialog opens, and the focus is on the File name field. If this is the first time you’re opening camera from OneNote, you need to browse to the camera app. Press Shift+Tab keys twice to navigate to the section on the left. Then press the Down arrow key until Narrator announces: “Camera.” Press Enter to open.

  4. The camera is open with the focus on the viewfinder. To move to the photo button, press Tab. Narrator announces: “Take photo button.” Press Enter to take the photo.

  5. Press Tab repeatedly until Narrator announces: “Open button.” Press Enter to insert the photo into the note.

Insert a picture from file

  1. In OneNote, place the cursor where you want to add the picture.

  2. Press Ctrl+F6, then N to open the Insert tab. Press P to open the Picture option.

  3. The Open dialog opens. The focus is on the File name field. You can type the file name, or use the Tab and Shift+Tab keys to navigate the sections within the dialog. To move within a section, use the arrow keys.

  4. To insert the picture, press Enter.

Embed an online video

You can easily add an embedded video player to your notebook.

Note: Not all video sites are supported. For the currently supported sites, check Insert online videos into OneNote 2016 for Windows.

  1. Copy the address of your video source.

  2. In your notebook, place the cursor where you want to insert the video player.

  3. Press Ctrl+V to paste the address into the notebook, and then press Enter.

    A link to the video and the embedded video player are added to your notebook. The focus is on the video player.

Insert an audio recording

Before recording audio, ensure that all involved parties are aware of the recording and you have a permission to record.

  1. In your notebook, place the cursor where you want to insert the recording.

  2. Press Ctrl+F6, then N to open the Insert tab. Press A to open the Record Audio option.

  3. If the browser asks for a permission to use the microphone, you need to move the focus to the browser to accept. Select Shift+F6 to move the focus to the browser, and press Shift+Tab repeatedly until you hear Narrator announce: “Yes button.” Press Enter to select.

  4. Recording starts. If you moved the focus to the browser in the previous step, press Shift+F6 to move the focus back to OneNote.

  5. To stop recording, press Ctrl+F6 until Narrator announces: “Selected, audio tab item.” Then press JA, S.

    Tip: To play the recording, navigate to the recording on your notebook page. Narrator announces the file as you reach it. Press Ctrl+F6, then JA, and P to start playing.

See also

Use a screen reader to organize notebooks, sections, and pages in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote Online

Use a screen reader to do basic tasks in OneNote

Learn how to navigate OneNote using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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