Use a screen reader to insert audio or video in PowerPoint

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint with your keyboard and Narrator, the built-in Windows screen reader, to add video and audio files to spice up your presentations. You can even record an audio file directly from PowerPoint.

Notes: 

In this topic

Add a video from network

You can add a web video from video sharing communities such as YouTube or from a video embed code.

  1. In your presentation, go to the slide content area where you want to insert a video.

  2. Press Alt+N, V. You hear: “Online video."

  3. Press Enter. The Insert Video dialog opens.

  4. Do one of the following:

    Add a video from a sharing community

    1. Press Tab until you hear: "Search <community name>."

    2. Type your search terms and press Enter. The video picker opens, the focus is on the first video.

    3. Press the Left or Right arrow key until you hear the video you want to add and then press Enter.

    Add a video from embed code

    1. Press Tab until you hear: "Paste embed code here."

    2. Paste the embed code and press Enter.

Add a video from your device

You can add a video to your presentation from your PC.

  1. In your presentation, go to the slide content area where you want to insert a video.

  2. Press Alt+N, V. You hear: “Online video."

  3. Press the Down arrow key. You hear: "Video on my PC."

  4. Press Enter. The Windows Insert Video dialog opens, the focus is on the Documents folder. You hear: "File name, editable, edit."

  5. Navigate to the video file you want to add or type the path to the file, and then press Enter.

  6. If necessary, to navigate to the video formatting options, press Alt, J, and then P. You hear: “Format tab.” To navigate through the submenu options, press Tab.

    Tip: This menu is only available when you have selected the video. If you haven’t selected the video and you press Alt, J, and then P, you hear “Alt, J, P” and no menu appears. To move the cursor back to the slide, press Esc.

  7. If necessary, to navigate to the video playback options, press Alt, J, and then N. You hear: “Playback tab.”

Add an audio file from your device

You can add audio files to a presentation from your device.

  1. In your presentation, go to the slide where you want to insert an audio file.

  2. To open the Insert menu, press Alt+N, O. You hear: “Audio on my PC.”

  3. Press Enter. You hear: "File name, editable, edit." The Windows Insert Audio dialog opens.

  4. Navigate to the audio file you want to add or type the path to the file. To select the file, press Spacebar.

  5. To insert the file, press Enter.

  6. If necessary, to navigate to the audio file formatting options, on the Insert tab, press Alt, J, P. You hear “Format tab.” To navigate through the submenu options, press Tab.

    Tip: This menu is only available when you have selected the audio file. If you haven’t selected the file and you press Alt, J, and then P, you hear “Alt, J, P” and no menu appears. To move the cursor back to the slide, press Esc.

  7. If necessary, to navigate to the audio playback options, on the Insert tab, press Alt, J, N. You hear “Playback tab.”

Record an audio file in PowerPoint

You can quickly record an audio file directly in PowerPoint.

  1. In your presentation, go to the slide where you want to insert an audio file.

  2. Press Alt+N, O, R. You hear: “Record sound window, name, editing.”

  3. Type a name for your audio recording.

  4. Press Tab until you hear "Button" and then press Enter. You hear: "OK button."

  5. Record the audio, and when you're done, press Enter. The audio file is inserted in the slide.

See also

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use a screen reader to save your presentation in PowerPoint

Use keyboard shortcuts to create your presentation

Use keyboard shortcuts to deliver your presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to insert audio and video into your presentations.

Notes: 

In this topic

Add a video from your device or network

Add a video file in your presentation to spice it up.

  1. In the Normal view, in the slide where you want to add a video file, press F6 until you hear the currently selected tab in the ribbon.

  2. In the ribbon, press the Left or Right arrow key until you hear: "Insert tab." Press Control+Options+Spacebar. You hear: "Insert, selected."

  3. In the Insert tab, press Tab until you hear: "Video menu button." Then press Control+Option+Spacebar.

  4. In the video menu, press the Up or Down arrow key, until you hear "Movie from file," and then press Control+Option+Spacebar. You hear the name of the currently selected file.

  5. To browse for a video file, press Tab until you hear the video you'd like to insert in the slide.

  6. Press Tab until you hear "Insert button" and press Control+Option+Spacebar.

Add an audio file

Add an audio file from a file location or quickly record one directly in PowerPoint 2016 for Mac.

  1. In the Normal view, in the slide where you want to add a video file, press F6 until you hear the currently selected tab on the ribbon.

  2. On the ribbon, press the Left or Right arrow key until you hear: "Insert tab."

  3. On the Insert tab, press Tab until you hear: "Audio menu button." Then press Control+Option+Spacebar.

  4. On the audio menu, press the Up or Down arrow key, until you hear the option you'd like to choose, and then press Control+Option+Spacebar.

  5. Do one of the following:

    • To browse for an audio file in a folder, press Tab until you hear "Audio from file," and then press Control+Option+Spacebar. You hear the name of the currently selected file.

      Press Tab until you hear the name of the audio file you'd like to insert into the slide. Then press Tab until you hear "Insert button" and press Control+Option+Spacebar.

    • To record an audio file instantly, in the audio menu, press the Down arrow key until you hear "Record audio," and then press Control+Option+Spacebar. You hear: "<Default name of the recording>, Name."

      Type the name of the recording. Then press Tab until you hear "Record button" and press Control+Option+Spacebar. You hear: "Press record button." The recording starts.

      Record your audio file. When you're done, press Tab until you hear "Stop button" and press Control+Option+Spacebar. You hear: "Press stop button." Press Tab until you hear "Insert button" and press Control+Option+Spacebar.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Keyboard shortcuts in PowerPoint 2016 for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Important: This section is a work in progress. Some of the content may be incomplete or inaccurate at this time. Please check back soon for the completed article. Thanks!

Use PowerPoint Online with your keyboard and Narrator, the built-in Windows screen reader, to add video files to spice up your presentations.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint Online.

  • This topic assumes that you are using JAWS. To learn about JAWS for Windows, refer to JAWS for Windows Quick Start Guide.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

  • When using pictures, clip art, or other files from the Internet, it 's important to respect copyright. The Filter images by license type can help you choose which files to use.

Add a video from the Internet

  1. To open the Insert Video dialog, press Alt+Windows logo key, N, V, O. You hear: “Dialog. Insert video, Search YouTube.” The focus is in the Search YouTube text field.

  2. Type your search terms, and then press Enter. The list of search results appears, with the focus on the first item in the results list.

  3. Use the arrow keys to navigate through the search results. When you find the video you want, press Enter to insert it into your presentation.

  4. To play the video in the presentation, press Alt+Windows logo key, W, C. The slide show starts from the current slide with the video. Press the Tab key until you hear "Play button," and then press Enter.

See also

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use a screen reader to add and format text in PowerPoint

Keyboard shortcuts in PowerPoint Online

Basic tasks to create a presentation in PowerPoint with a screen reader

Learn how to navigate PowerPoint using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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