Use a screen reader to insert and edit pictures in PowerPoint for Mac

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to add pictures to your presentation. Afterwards, you can also edit them, for example, you can crop the pictures into shapes or aspect ratios.

Notes: 

In this topic

Open PowerPoint

  1. To go to the Applications list, in Finder, press Shift+Command+A.

  2. Type M to go straight to the applications that start with an "M."

  3. Press Tab until you hear: “Microsoft PowerPoint application.”

  4. To open PowerPoint 2016 for Mac application, press Command+Down arrow key.

Add online pictures or clip art to your presentation

Searching for and inserting clip art or pictures from other online sources directly from PowerPoint isn't currently supported in PowerPoint 2016 for Mac. However, you can still add clip art and online pictures to your PowerPoint presentation by searching for the photo you want online, saving a local copy of it, and then inserting the copy you saved into PowerPoint.

Save a picture from the web

Note: You can navigate web pages using only the arrow keys, if you turn Quick Nav on. To turn Quick Nav on or off, press the Left and Right arrow keys at the same time. To learn more about navigating web pages using Quick Nav, go to VoiceOver for Mac: Navigate using Quick Nav. This topic assumes that you have QuickNav on.

  1. Using a web browser, go to www.bing.com. The focus moves to the Bing Search box.

  2. In the Search box, enter a keyword for the type of image you're looking for, and then press Enter.

  3. To filter the search results to images only, in your Bing search results, navigate to the Images tab. To select, press Enter.

    Note: In the License filter, you can filter search results to All Creative Commons only (learn more here) or you can choose to see all images. If you choose All, your search results will expand to show all Bing images. You're responsible for respecting the rights of others' property, including copyright. To better understand the licensing options, refer to Filter images by license type. To select a license option, use the Up or Down arrow keys, then press Enter to select.

  4. If you want to narrow the results to clip art (cartoon-like images), add "clip art" to the end of your search term. You can also browse to the Type filter in your Bing image search results, then press Enter to select, and use the Down arrow key to navigate to Clipart. To select the filter, press Enter.

  5. Use the arrow keys to navigate to the image results. You hear: “Link, image, image result.”

  6. To open the full-sized image, press Enter.

  7. To download the image, press Option+Tab until you hear “Link”, followed by the file name and extension. To select, press Enter. Then press Command+S.

  8. The Save dialog box opens. The cursor is placed in the file name field. To choose the save location, press Tab to navigate to Where pop up button, and then use the arrow keys to select a location. To save, press Command+S.

Add a picture to your presentation

  1. In PowerPoint, navigate to the slide content area where you want to insert a picture.

  2. To go to the Insert tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Picture tab." Then press Spacebar to select.

  3. To select a saved picture to be inserted, use the Down arrow key to navigate to the Picture menu. Then press Spacebar to expand. Press the Down arrow key to navigate to Picture from file. Then press Spacebar to select.

  4. The Picture from File dialog opens. To browse to the location where the picture is saved, press Tab until you hear: “Sidebar table.” The focus moves to the list of favorite locations, such as All My Files or Documents. VoiceOver announces the locations as you move.

  5. When in the correct location, press Tab. Then use the Up or Down arrow keys to browse to the subfolder or file you want. To enter a subfolder, press the Right arrow key.

  6. When the correct file is selected, to insert the picture, press Tab to navigate to the Insert dialog button. To select, press Spacebar. The picture is inserted in the slide. You hear: “You are currently in a layout area.”

Crop a picture

Reshape your presentation pictures into specific shapes or aspect ratios.

Crop to a specific shape

  1. In your presentation, select the image you want to crop. To select an image, in the slide area, press Tab until VoiceOver announces: “Image, layout item.”

  2. To go to the Picture Format tab, press F6 repeatedly until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Picture format tab." Then press Spacebar to select.

  3. To go to the Crop menu, press Tab until you hear: “Crop, menu button.” To expand the menu, press Control+Option+Shift+M.

  4. To crop the picture to a specific shape, press the Down arrow key to navigate to the Crop to Shape submenu. To expand the submenu, press the Control+Option+Spacebar.

  5. To select a cropping shape, press the Down arrow key once, and then use the arrow keys to browse the shape options. VoiceOver announces the shape description as you move. You can select from 8 groups of shapes: Rectangles, Basic Shapes, Block Arrows, Equation Shapes, Flowchart, Stars and Banners, Callouts, and Action Buttons.

  6. Press Spacebar. The picture is cropped to the selected shape.

Crop to an aspect ratio

  1. In your presentation, select the image you want to crop. To select an image, in the slide area, press Tab until VoiceOver announces: “Image, layout item.”

  2. To go to the Picture Format tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Picture format tab." Then press Spacebar to select.

  3. To go to the Crop menu, press Tab until you hear: “Crop, menu button.” To expand the menu, press Control+Option+Shift+M.

  4. To crop the picture to an aspect ratio, press the Down arrow key to navigate to the Aspect Ratio submenu. To expand the submenu, press Control+Option+Spacebar.

  5. To select an aspect ratio to crop, press the Down arrow key once, and then use the Up or Down arrow keys to browse the aspect ratio options. VoiceOver announces the aspect ratios as you move. You can select from 3 groups of ratios: Rectangle, Portrait, and Landscape.

  6. Press Spacebar. The picture is cropped to the selected aspect ratio.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

See Also

Use a screen reader to work with slides in PowerPoint

Keyboard shortcuts in PowerPoint 2016 for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

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