Use a screen reader to insert and edit pictures and tables in PowerPoint

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint 2016 with your keyboard and Narrator, the built-in Windows screen reader, to make your presentation engaging by adding pictures, tables, or graphics to your slide shows. You can also edit the added contents, for example, crop pictures, move tables, and add and remove table rows and columns.

Notes: 

In this topic

Add pictures from your device, network, or the internet

When using pictures, clip art, or other files from the Internet, it's important to respect copyright. The Filter images by license type can help you choose which files to use.

Add a picture from your device or network

  1. Navigate to the slide content area where you want to insert a picture.

  2. To go to the Insert tab, press Alt+N. You hear: “Insert tab.”

  3. To open the Insert Picture dialog, press P. You hear: "Insert Picture dialog. File name."

    Tip: The Insert Picture dialog is a special case of the standard File Explorer window, opened in your Pictures folder. It's a good idea to have the location of the picture file close at hand, so you can find it more easily.

  4. Type the file name and path into the File name field, or select the file you want to insert. Then press Enter.

  5. The picture is inserted, and selected.

    Note: When a picture is selected, the context-sensitive Format tab is available. You can use the options in this tab to resize the image, or to add colors, styles, and more. To go to the Format tab, press Alt+J. You hear “Format tab.” To navigate through the Format options, press the Tab key.

Add a picture from the Internet

  1. In your presentation, go to the slide content area where you want to insert a picture.

  2. To go to the Insert tab, press Alt+N. You hear: “Insert tab.”

  3. To find a picture on the Internet to add to your presentation, press F. In Narrator, you hear: “Enter your search term, editing.” In JAWS, you hear: "Insert pictures."

  4. Type the search term, and press Enter.

  5. The search results are shown. To browse the pictures, press Tab until you hear an image size and source. To navigate through the images, use the arrow keys. In Narrator, the picture descriptions are announced as you move. JAWS doesn't read the picture descriptions.

  6. To select an image, place the focus on it, and press Enter.

    Note: You can select more than one picture.

  7. Press Tab until you hear "Insert button," and press Enter.

    The picture is inserted and selected.

Crop a picture

Reshape your presentation pictures into specific shapes or aspect ratios.

Crop to a specific shape

  1. In your presentation, go to the slide area, and select the image you want to crop. To select an image, in the slide area, press Tab until Narrator announces: “Image.” In JAWS, you hear: "Picture."

  2. To open the Format menu, press Alt+J. You hear: “Format tab.”

  3. To go to the Crop menu, press V. You hear: “Crop.”

  4. To crop the picture to a specific shape, press the Down arrow key to navigate to the Crop to Shape submenu. To expand the submenu, press Spacebar.

  5. To browse the shape options, use the arrow keys. The shape descriptions are announced as you move.

  6. To select a cropping shape, press Enter. The picture is cropped to the selected shape.

Crop to an aspect ratio

  1. In your presentation, go to the slide area, and select the image you want to crop.

  2. To open the Format menu, press Alt+J. You hear: “Format tab.”

  3. To go to the Crop menu, press V. You hear: “Crop.”

  4. To crop the picture to an aspect ratio, press the Down arrow key to navigate to the Aspect Ratio submenu. To expand the submenu, press Spacebar.

  5. To browse the aspect ratio options, use the Up or Down arrow keys. The aspect ratio is announced as you move.

  6. To select an aspect ratio, press Enter. The picture is cropped to the selected aspect ratio.

Add and format a table in a slide

  1. In your presentation, go to the slide area where you want to insert the table.

  2. To go to the Insert tab, press Alt+N. You hear: “Insert tab.”

  3. To go to the Table menu, press T. You hear: “1x1 table.”

  4. To insert a table in your presentation, press I.

  5. The Insert Table dialog opens, with the focus in the Number of columns field. The default number of columns is 5. If you want to delete the default number, press Delete, and type a new number of columns. Then press Tab. The focus moves to the Number of rows field. The default number is 2. To change, type the number of rows, and press Enter.

  6. The table is inserted on the selected slide, with the cursor in the top left corner cell. Narrator identifies it as "cell at row zero column zero."

  7. To add text to the table cells, place the cursor in the cell, and then type your text. To browse the cells, use the arrow keys. Narrator announces the cell location as you move.

  8. To stop editing the table, press Esc.

Add or delete table rows and columns

Add a row

  1. In your presentation, go to the slide area, and select the table. To select a table, in the slide area, press Tab until Narrator announces: “Table.” In JAWS, you hear "Object placeholder" and the text in the cells. To start editing the table, press Enter.

  2. Use the arrow keys to place the cursor in the cell above or below where you want the new row to appear.

  3. To go to the Layout tab, press Alt+J, and then L. You hear: "Layout tab."

  4. Do one of the following:

    • To add a row above the selected cell, press Tab until you hear: "Insert above button."

    • To add a row below the selected cell, press Tab until you hear: "Insert below button."

    To select an option, press Enter.

  5. The row is inserted, with the focus on the leftmost cell of the new row.

Add a column

  1. In your presentation, go to the slide area, and select the table.

  2. Move the cursor to a cell to the right or to the left of where you want the new column to appear.

  3. To go to the Layout tab, press Alt+J, and then L. You hear: "Layout tab."

  4. Do one of the following:

    • To add a column to the left of the selected cell, press Tab until you hear: "Insert left button."

    • To add a column to the right of the selected cell, press Tab until you hear: "Insert right button."

    To select an option, press Enter.

  5. The column is inserted, with the focus in the top cell of the new column.

Delete a row or column

  1. In a table, move the cursor to a cell in the column or row that you want to delete.

  2. To go to the Layout tab, press Alt+J, and then L. You hear: "Layout tab."

  3. To go to the Delete menu, press D.

  4. Do one of the following:

    • To delete a column, press Tab until you hear: "Delete columns."

    • To delete a row, press Tab until you hear: "Delete rows."

    To select an option, press Enter.

  5. The column or row is deleted, and the focus moves to another cell in the table.

Tip: To quickly delete the entire table, select the table, and then press Delete.

Add a border to a table

  1. In your presentation, select the table in which you want to add a border. To select a table, in the slide area, press Tab until Narrator announces: “Table.” In JAWS, you hear "Object placeholder," and the text in the cells.

  2. To go to the Design tab, press Alt+J, and then T. You hear: "Design tab."

  3. To select a border style, press L. You hear "No border," or a border style. Use the Up or Down arrow keys to browse the styles. The styles are announced as you move. To select, press Enter.

  4. To select where you want to add a border, press Alt+J, and to go to the Design tab, press T, and then press B. You hear "No border" or a border option. Use the Up or Down arrow keys to browse the options. The options are announced as you move. To select an option, press Enter.

  5. The border is added to the table, and the focus moves to the top left corner cell of the table.

Change the look of a table

You can use the commands in the Design tab to change the way your table looks. You can, for example, apply a Table style, or change its background color.

Apply a table style

  1. In your presentation, select the table in which you want to apply one of the available formatting styles. To select a table, in the slide area, press Tab until Narrator announces: “Table.” In JAWS you hear "Object placeholder," and the text in the cells.

  2. To go to the Design tab, press Alt+J, and then T. You hear: "Design tab."

  3. To go to the Table Styles menu, press A. You hear the current table style.

  4. To browse the table styles, use the arrow keys. The styles are announced as you move. To select, press Enter.

    Tip: To remove any style from your table, in the Table Styles menu, press C.

  5. The table style is changed, and the focus moves to the top left corner cell of the table.

Add or change the background

  1. In your presentation, select the table in which you want to change the background color.

  2. To go to the Design tab, press Alt+J, and then T. You hear: "Design tab."

  3. To go to the Shading menu, press H. You hear the current background color.

  4. To browse the background colors, use the arrow keys. The colors are announced as you move. To select, press Enter.

    Tip: To remove the background color, press N to select No Fill.

  5. The table background color is changed, and the focus moves to the top left corner cell of the table.

Move or resize a table

Move a table

  1. In your presentation, select the table you want to move. To select a table, in the slide area, press Tab until Narrator announces: “Table.” In JAWS, you hear "Object placeholder" and the text in the cells.

  2. To move the table within the slide, use the arrow keys.

  3. To stop moving the table, press Esc.

Resize a table

Enter a specific table size

  1. In your presentation, select the table you want to resize.

  2. To go to the Layout tab, press Alt+J, and then L. You hear: "Layout tab."

  3. Do one of the following:

    • To change the height of the table, press TH. Then type the height in inches, and press Enter.

    • To change the width of the table, press TW. Then type the width in inches, and press Enter.

The table size is changed, and the focus moves to the top left corner cell of the table.

Resize a column or row

  1. Select the table in which you want to change the column or row size. To start editing the table, press Enter.

  2. Use the arrow keys to place the cursor in the cell that contains the column or row that you want to resize.

  3. To go to the Layout tab, press Alt+J, and then L. You hear: "Layout tab."

  4. Do one of the following:

    • To change the height of the row, press H. Then type the height in inches, and press Enter.

    • To change the width of the column, press W. Then type the width in inches, and press Enter.

  5. The column or row size is changed, and the focus moves to the previously selected cell.

 Insert a shape or SmartArt

  1. Navigate to the slide content area where you want to insert a SmartArt graphic.

  2. To go to the Insert tab, press Alt+N. You hear: “Insert tab.”

  3. To open the SmartArt dialog, press M. You hear: "Choose a SmartArt graphic."

  4. To browse the SmartArt categories, use the Up or Down arrow keys. The categories are announced as you move. When on the category you want, press Tab.

  5. To browse for SmartArt within the selected category, use the arrow keys. The SmartArt descriptive names are announced as you move. To select, press Enter.

  6. The SmartArt is created and inserted in the selected slide, with the focus on the first editable text box.

    Tip: You can use the commands in the Format and Design tabs to change the appearance of SmartArt. To go to the Format tab press Alt, J, and then O. To go to the Design tab, press Alt, J, and then S.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to save your presentation in PowerPoint

Use keyboard shortcuts to create your presentation

Use keyboard shortcuts to deliver your presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to make your presentations engaging by adding pictures, tables, or graphics. You can also edit the added contents, for example, crop pictures, move tables, and add and remove table rows and columns.

Notes: 

In this topic

Add online pictures or clip art to your presentation

Searching for and inserting clip art or pictures from other online sources directly from PowerPoint isn't currently supported in PowerPoint 2016 for Mac. However, you can still add clip art and online pictures to your PowerPoint presentation by searching for the photo you want online, saving a local copy of it, and then inserting the copy you saved into PowerPoint.

Save a picture from the web

Note: You can navigate web pages using only the arrow keys, if you turn Quick Nav on. To turn Quick Nav on or off, press the Left and Right arrow keys at the same time. To learn more about navigating web pages using Quick Nav, go to VoiceOver for Mac: Navigate using Quick Nav. This topic assumes that you have QuickNav on.

  1. Using a web browser, go to www.bing.com. The focus moves to the Bing search box.

  2. In the Search box, enter a keyword for the type of image you're looking for, then press Enter.

  3. To filter the search results to images only, in your Bing search results, navigate to the Images tab. To select, press Enter.

    Note: In the License filter, you can filter search results to All Creative Commons only (learn more about licenses) or you can choose to see all images. If you choose All, your search results will expand to show all Bing images. You're responsible for respecting the rights of others' property, including copyright. To better understand the licensing options, refer to Filter images by license type. To select a license option, use the Up or Down arrow keys, then press Enter to select.

  4. If you want to narrow the results to clip art (cartoon-like images), add "clip art" to the end of your search term. You can also browse to the Type filter in your Bing image search results, then press Enter to select, and use the Down arrow key to navigate to Clipart. To select the filter, press Enter.

  5. Use the arrow keys to navigate to the image results. You hear: “Link, image, image result.”

  6. To open the full-sized image, press Enter.

  7. To download the image, press Option+Tab until you hear “Link”, followed by the file name and extension. To select, press Enter. Then press Command+S.

  8. The Save dialog box opens. The cursor is placed in the file name field. To choose the saving location, press Tab to navigate to Where pop up button, and then use the arrow keys to select a location. To save, press Command+S.

Add a picture to your presentation

  1. In PowerPoint, navigate to the slide content area where you want to insert a picture.

  2. To go to the Insert tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Picture tab." Then press Spacebar to select.

  3. To select a saved picture to be inserted, use the Down arrow key to navigate to the Picture menu. Then press Spacebar to expand. Press the Down arrow key to navigate to Picture from file. Then press Spacebar to select.

  4. The Picture from File dialog opens. To browse to the location where the picture is saved, press Tab until you hear: “Sidebar table.” The focus moves to the list of favorite locations, such as All My Files or Documents. VoiceOver announces the locations as you move.

  5. When in the correct location, press Tab. Then use the Up or Down arrow keys to browse to the subfolder or file you want. To enter a subfolder, press the Right arrow key.

  6. When the correct file is selected, to insert the picture, press Tab to navigate to the Insert dialog button. To select, press Spacebar. The picture is inserted in the slide. You hear: “You are currently in a layout area.”

Crop a picture

Reshape your presentation pictures into specific shapes or aspect ratios.

Crop to a specific shape

  1. In your presentation, select the image you want to crop. To select an image, in the slide area, press Tab until VoiceOver announces: “Image, layout item.”

  2. To go to the Picture Format tab, press F6 repeatedly until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Picture format tab." Then press Spacebar to select.

  3. To go to the Crop menu, press Tab until you hear: “Crop, menu button.” To expand the menu, press Control+Option+Shift+M.

  4. To crop the picture to a specific shape, press the Down arrow key to navigate to the Crop to Shape submenu. To expand the submenu, press the Control+Option+Spacebar.

  5. To select a cropping shape, press the Down arrow key once, and then use the arrow keys to browse the shape options. VoiceOver announces the shape description as you move. You can select from 8 groups of shapes: Rectangles, Basic Shapes, Block Arrows, Equation Shapes, Flowchart, Stars and Banners, Callouts, and Action Buttons.

  6. Press Spacebar. The picture is cropped to the selected shape.

Crop to an aspect ratio

  1. In your presentation, select the image you want to crop. To select an image, in the slide area, press Tab until VoiceOver announces: “Image, layout item.”

  2. To go to the Picture Format tab, press F6 until you hear a tab name followed by “You are currently on a tab… inside a tab group.” Then use the Right or Left arrow keys until you hear: "Picture format tab." Then press Spacebar to select.

  3. To go to the Crop menu, press Tab until you hear: “Crop, menu button.” To expand the menu, press Control+Option+Shift+M.

  4. To crop the picture to an aspect ratio, press the Down arrow key to navigate to the Aspect Ratio submenu. To expand the submenu, press Control+Option+Spacebar.

  5. To select an aspect ratio to crop, press the Down arrow key once, and then use the Up or Down arrow keys to browse the aspect ratio options. VoiceOver announces the aspect ratios as you move. You can select from 3 groups of ratios: Rectangle, Portrait, and Landscape.

  6. Press Spacebar. The picture is cropped to the selected aspect ratio.

Add and format a table in a slide

Add a table

  1. In your PowerPoint presentation, go to the slide area where you want to insert the table.

  2. To go to the menu bar, press Control+Option+M.

  3. Press the Right arrow key until VoiceOver announces: "Insert." Press Control+Option+Spacebar to select and open the menu.

  4. Press the Down arrow key until Voiceover announces "Table, ellipsis" and press Control+Option+Spacebar to select.

  5. The Insert Table dialog opens with the focus on the Number of columns field. The default number of columns is 3. To change it, type a new number. Press Tab twice to move to the Number of rows field. The default number of rows is 3. To change it, type another number. Press Enter to insert the table into the slide.

  6. The table is inserted and the cursor is in the top left cell. To browse the cells, use the arrow keys. VoiceOver reads the cell contents and your location as you move. To add text, place the cursor in a cell and start typing.

  7. To stop editing the table, press Esc.

Add a row or column

  1. In your PowerPoint presentation, go to the thumbnail pane, and select the slide containing the table.

  2. In the thumbnail pane, press Tab repeatedly to move the focus to the table on the slide. When VoiceOver announces “Table,” the table is selected.

  3. To start editing the table, press Control+Option+Shift+Down arrow.

  4. Use the arrow keys to place the cursor in a cell above or below where you want the new row to appear, or in a cell left or right of the column to be inserted.

  5. Press F6 until you land on a tab. If you did not land on the Layout tab, press the Right arrow key until VoiceOver announces: "Layout, tab, 10 of 10." Press Control+Option+Spacebar to select the tab.

  6. Do one of the following:

    • To add a row above the selected cell, press Tab until you hear: "Insert Above, button."

    • To add a row below the selected cell, press Tab until you hear: "Insert Below, button."

    • To add a column to the left of the selected cell, press Tab until you hear: "Insert Left, button."

    • To add a column to the right of the selected cell, press Tab until you hear: "Insert Right, button."

    To select an option, press Control+Option+Spacebar. The row or column is inserted.

Delete a row or column

  1. In a table, move the focus to a cell in the column or row that you want to delete.

  2. Press F6 until you land on a tab. If you did not land on the Layout tab, press the Right arrow key until VoiceOver announces: "Layout, tab, 10 of 10." Press Control+Option+Spacebar to select the tab.

  3. Press Tab repeatedly until VoiceOver announces: "Delete, menu button," then press Control+Option+Spacebar to select and open the menu.

  4. Do one of the following:

    • To delete a column, press Control+Option+Spacebar.

    • To delete a row, press the Down arrow key twice. VoiceOver announces: "Delete Rows." Press Control+Option+Spacebar to delete.

    The column or row is deleted.

Add a border to a table

  1. In your PowerPoint presentation, select the table to add the border to.

  2. Press F6 until you land on a tab. If you did not land on the Table Design tab, press the Right or Left arrow key until VoiceOver announces: "Table Design, tab, 9 of 10." Press Control+Option+Spacebar to select the tab.

  3. Press Tab repeatedly until VoiceOver announces: "Borders, menu button." Press Control+Option+Shift+M to open the menu.

  4. Use the Up or Down arrow keys to browse the options. The options are announced as you move. To select, press Control+Option+Spacebar.

    The border is added to the table. The focus remains on the menu button.

Move a table

  1. In your PowerPoint presentation, select the table you want to move.

  2. To move the table within the slide:

    • Press Shift+Right arrow key to move the table to the left.

    • Press Shift+Left arrow key to move the table to the right.

    • Press Shift+Up arrow key to move the table up.

    • Press Shift+Down arrow key to move the table down.

  3. To stop moving the table, press Esc.

Resize a table

  1. In your presentation, select the table you want to resize.

  2. Press F6 until you land on a tab. If you did not land on the Layout tab, press the Right arrow key until VoiceOver announces: "Layout, tab, 10 of 10." Press Control+Option+Spacebar to select the tab.

  3. Do one of the following:

    • To change the height of the table, press Tab repeatedly until you hear: "Height, <current height>, stepper." Then type the height in inches, and press Enter.

    • To change the width of the table, press Tab repeatedly until you hear: "Width, <current width>, stepper." Then type the width in inches, and press Enter.

    The table size is changed. The focus remains on the menu button.

Insert a shape or SmartArt

  1. In your PowerPoint presentation, navigate to the slide content area where you want to insert a SmartArt graphic.

  2. To go to the menu bar, press Control+Option+M.

  3. Press the Right arrow key until VoiceOver announces: "Insert." Press Control+Option+Spacebar to select and open the menu.

  4. Press the Down arrow key until VoiceOver announces "SmartArt, submenu" and press Control+Option+Spacebar to select.

  5. To browse the SmartArt categories, use the Up or Down arrow keys. The categories are announced as you move. When on the category you want, press Control+Option+Spacebar.

  6. The SmartArt graphic is created and inserted in the selected slide. The focus is on the first editable text box. To enter text, start typing. To move to the next text box, press Esc, and then Tab.

  7. To stop editing the SmartArt graphic, press Esc.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to insert audio or video in PowerPoint

Keyboard shortcuts in PowerPoint 2016 for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Use PowerPoint 2016 for iOS with VoiceOver, the built-in iOS screen reader, to make your presentations engaging by adding pictures and tables. You can also edit the added contents, for example, add frames to your pictures, and add or remove table rows and columns.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint 2016 for iOS, go to PowerPoint for iPhone touch guide.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Add pictures

You can use a picture you have taken with your device's camera, or download an image from the web.

Add a picture from your device

If you have saved pictures to your device, you can use them in your presentation, or you can search for images online and save those to your device.

  1. If you need to find the image online, use Safari or another web browser to search for the type of image you're looking for and save it to your device. By default, images are saved to Photos.

    Note: The exact steps vary depending on the browser and search engine you are using.

  2. In PowerPoint, navigate to the slide content area where you want to insert a picture.

  3. Swipe right until you hear "Show ribbon, button," and then double-tap the screen. You hear: "Home, tab."

  4. Double-tap the screen, swipe right until you hear "Insert, tab," and then double-tap the screen.

  5. Swipe right until you hear "Insert pictures, button," and then double-tap the screen. Photos opens.

    Note: You may get a popup dialog saying "PowerPoint would like to access your photos." If you do, swipe right until you hear "OK, button," and double-tap the screen.

  6. Swipe right until you hear "Camera roll," followed by the number of photos in the folder. Double-tap the screen.

  7. Swipe right until you locate the right image. VoiceOver reads the orientation and date of each image.

  8. To insert the currently selected image, double-tap the screen. The focus returns to your presentation with the image selected.

Add a picture from Camera

  1. In PowerPoint, navigate to the slide content area where you want to insert a picture.

  2. Swipe right until you hear "Show ribbon, button," and then double-tap the screen. You hear: "Home, tab."

  3. Double-tap the screen, swipe right until you hear "Insert, tab," and then double-tap the screen.

  4. Swipe right until you hear: "Insert picture from camera, button," and then double-tap the screen. Camera opens.

    Note: You may get a popup dialog saying: "PowerPoint would like to access the camera." If you do, swipe right until you hear "OK, button," and double-tap the screen.

  5. Swipe right until you hear: "Take picture, button," point the camera in the right direction, and double-tap the screen.

  6. Swipe right or left until you hear "Use photo, button," and then double-tap the screen to insert the photo. The focus returns to your presentation with the image selected.

Change picture styles

You can add various frame or border styles to your pictures.

  1. In PowerPoint, navigate to the picture whose style you want to change.

  2. Swipe right until you hear "Picture style, button," and then double-tap the screen.

  3. Swipe right until you get to the style options, for example, "Simple frame, button." Keep swiping until you find the style you want to use, and then double-tap the screen to apply it to the picture.

  4. To close the menu, swipe left until you hear "Close, button," and then double-tap the screen.

Add and format a table

You can add tables to your presentation to display information in a compact, organized fashion.

  1. In PowerPoint, navigate to the slide content area where you want to insert a table.

  2. Swipe right until you hear "Show ribbon, button," and then double-tap the screen. You hear: "Home, tab."

  3. Double-tap the screen, swipe right until you hear "Insert, tab," and then double-tap the screen.

  4. Swipe right until you hear "Table, button," and then double-tap the screen.

A default table with 3 rows and 3 columns is created.

Add or delete rows and columns

  1. In PowerPoint, navigate to the slide where the table is.

  2. Swipe left until you find the table, and then double-tap the screen.

  3. Swipe left to browse the cells, starting from the rightmost cell on the bottom row. Keep swiping left until you locate the right row or column.

  4. To add a row, tap the lower half of the screen with 4 fingers, swipe left until you hear "Insert above, button" or "Insert below, button," depending on which side of the selected row you want to add the new one, and then double-tap the screen.

  5. To add a column, tap the lower half of the screen with 4 fingers, swipe left until you hear "Insert left, button" or "Insert right, button," depending on which side of the selected column you want to add the new one, and then double-tap the screen.

Resize a table

After adding text and columns to your table, you can automatically resize it to best fit the current number of columns.

  1. In PowerPoint, navigate to the slide where the table is.

  2. Swipe left until you find the table, and then double-tap the screen.

  3. Tap the lower half of the screen with 4 fingers, swipe left until you hear "Show ribbon, button," and then double-tap the screen. You hear: "Table, tab."

  4. Swipe right until you hear "AutoFit, button," and then double-tap the screen.

Insert a shape

PowerPoint 2016 for iOS offers a library of ready-made shapes you can use in your presentations. They include lines, basic geometric shapes, arrows, and stars.

  1. In PowerPoint, navigate to the slide content area where you want to insert a shape.

  2. Swipe right until you hear "Show ribbon, button," and then double-tap the screen. You hear "Home, tab."

  3. Double-tap the screen, swipe right until you hear "Insert, tab," and then double-tap the screen.

  4. Swipe right until you hear: "Shapes, button," then double-tap the screen. The Shapes menu opens.

    The shapes are organized into the following groups:

    • Recently Used Shapes

    • Lines

    • Rectangles

    • Basic Shapes

    • Block Arrows

    • Equation Shapes

    • Flowchart Shapes

    • Stars and Banners

    • Callouts

  5. Swipe right until you hear the shape you want to use, for example, "Rectangle, button," and then double-tap the screen to insert it. The focus returns to your presentation with the shape selected.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to show your presentation with PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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