Use a screen reader to insert a table in an email message in Mail for Windows 10

Tables are perfect for conveying data and other information that is structured. Mail for Windows 10 lets you insert a table in an email message, and provides helpful tools for you to format the table.

To insert a table in an email message

  1. In the body of an email message, place your cursor where you want to insert a table.

  2. Press the Alt key to go to the ribbon.

  3. Press the Tab key to move to the Insert tab, and then use the Down Arrow key to move to the lower ribbon.

  4. Press the Right Arrow key to go to the Table button, and then press Enter.

    By default, Mail for Windows 10 inserts a table of three cells by three cells in the message body, and positions the cursor in the first cell on row 1.

    In addition, Mail for Windows 10 adds the Table tab to the ribbon when your cursor is in the table.

  5. Press the Alt key to move directly to the Table tab on the ribbon, and then press the Down Arrow key to move to the to lower ribbon. For more information about the Table tab, see Options on the Table tab.

  6. Use the Right and Left Arrow keys to move between table style buttons. To select an option, press Enter.

Options on the Table tab

The following list provides more detail about the buttons that you can choose to format a table:

  • Delete button

    • Delete columns

    • Delete rows

    • Delete table

  • Insert button

    • Insert rows above current row

    • Insert rows below current row

    • Insert column to the left of current column

    • Insert column to the right of current column

  • Style options button

    • Set a header row

    • Create a totals row

    • Make banded rows

    • Set a first column

    • Set a last column

    • Set banded columns

    • Repeat header row on new page

  • Table Styles button

    • Opens a gallery of 49 table styles. Use the arrow keys to navigate, and then press Enter to select.

  • Text button

    • Text alignment (left, right, center)

    • Text rotation (horizontal, 90 degrees, 270 degrees)

  • Cell size button

    • Autofit row height to text

    • Autofit column width to text

    • Set fixed column width

    • Distribute rows or columns evenly

  • Alt text button

    • Add a title and description for people who can’t see the table

Add alt text to a table

  1. When you want to add alt text to a table in the body of your email, move the cursor within the table to select it and show the Table tab in the ribbon.

  2. Press the Alt key to go to the ribbon, and then press the Tab key to go to the Table key.

  3. Press the Down Arrow key to move to the lower ribbon.

  4. Press the Tab key to go to the Cell Size button, and then press Enter to open it.

  5. Press the Down Arrow key to go to the Alt Text button, and then press Enter to open the box.

  6. Type a title, press the Tab key, and then type a description.

  7. Press Esc to close the Alt Text box.

More information

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Use a screen reader with Mail for Windows 10

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