Use a screen reader to insert a picture or image in Word 2016

You can insert a picture or image by using a screen reader and keyboard shortcuts in Word 2016. You can also add alt text to help make the picture more accessible.

Note: The procedures in this topic are documented using Narrator and JAWS. For information about how to work with a specific screen reader, contact your assistive technology (AT) manufacturer.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Insert an image or picture from your computer

Insert an image from an online source

Add alt text to an image

Insert an image or picture from your computer

  1. In your document, select the location where you want to insert an image.

  2. Open the Insert Picture dialog box by pressing Alt+N, P.

  3. Browse to the location of the picture on your computer, select the picture, and then press Enter. The original picture is embedded in your document.

    Important: To be read correctly by a screen reader, the picture has to be inline with the text.

  4. By default, Word 2016 inserts a picture inline with text. However, other versions such as mobile or Word 2016 for Mac do not.

    To make sure that the picture is inline with the document text, select the picture, then press Alt+JP to open the Picture Format ribbon.

  5. Press PO, and then press Enter. This opens the Position button and then selects Inline with text.

    Tips: If your picture has a large file size and makes your document too large, you can reduce the size of your document by linking to the picture instead of embedding it.

    In the Insert Picture dialog box, tab to the Insert button, press the Down Arrow key to access the dropdown menu, and then select Link to File.

Insert an image from an online source

You can insert a picture from a web location.

  1. In your document, select the location where you want to insert an image.

  2. To open the Insert Pictures dialog box and search for images online, press Alt+N, F to open the Bing Image Search box

  3. In the Search Bing box which is already selected, type a word or phrase that describes the picture you're looking for, and then press Enter.

  4. Press Alt+Right Arrow key or Alt+Left Arrow key to move through the search results. (In Narrator, just press the arrow keys.) Word 2016 describes each image as it’s selected

  5. To insert a selected image, press Alt+Enter. (In Narrator, just press Enter.) Word 2016 downloads and inserts the image into your document.

    Tip: For more sources of online images, from the Insert Pictures dialog box, sign in to browse your personal accounts such as OneDrive, Facebook, or Flickr.

Add alt text to an image

After you insert the picture in your document, you can add alt text to help make your document as accessible as possible.

  1. In your document, select the picture that you want to add alt text to.

  2. To open the Format tab of Picture tools, press Alt+JP, then press the Tab key until you reach the Format Object button. Press Enter to open the Format Picture pane. You'll hear "Shadow", the first option. Narrator does not say the name of the pane.

    Note: If you don't hear "Shadow", keyboard navigation might have placed your focus in a different area. Press F6 until you hear "Shadow".

  3. In the Format Picture pane (after you hear "Shadow"), press Shift+Tab to go to the tool options menu. You'll hear the name of one of these options read aloud:

    • Effects

    • Layout and properties

    • Picture

    • Fill and Line

  4. To move to the Layout and Properties button, press the Right Arrow until you hear the name of the button. Then press the Tab key to move to Text Box, the first option on the menu.

  5. To move to the Alt Text option, press the Tab key again, then press Down Arrow to move to the Title box.

  6. Type the title of the Alt text for the image. Alt text should describe the action or intent of the image, not its appearance.

  7. Press Down Arrow again to move to the Description box, and type a description.

  8. When you finish typing the title and description, press ESC to return to the body of the document.

More information

Get help for using a screen reader with Word 2016

Keyboard shortcuts for Microsoft Word 2016 for Windows

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