Use a screen reader to do basic tasks in OneNote

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

You can use the OneNote digital notebook with Narrator, the built-in Windows screen reader, to perform basic note taking tasks, such as opening a notebook, adding pages and sections, and typing text. Once on your way, you may also want to add formatting to your text, check the spelling, or print out pages.

Notes: 

In this topic

Open OneNote

To open OneNote, press the Windows logo key+Shift+N.

For more information on signing in to OneNote using a screen reader, refer to Get started using a screen reader with OneNote 2016.

Open a notebook in OneNote

  1. In OneNote, press Ctrl+G to open notebook navigation.

  2. To move between notebooks, use the Up and Down arrow keys. To select a notebook, press Enter.

    Tip: To create a new notebook, in notebook navigation, press Shift+Tab repeatedly until you hear: “Add Notebook button”.

Create a section

  1. In a notebook, to create a new section, press Ctrl+T.

  2. The section is created, the cursor is placed on the section tab, and you can type a name for the section.

  3. When done, press Enter.

    The section is named, and the cursor is moved to the page title field.

Add a page

  1. If you have more than one section in a notebook, press Ctrl+Shift+G to go to the section navigation. Use the arrow keys to move between the sections. Narrator announces the section names as you move. Press Enter to go to a section.

  2. To add a page at the end of the section, press Ctrl+N.

  3. A new page is created, the cursor is placed in the page title field, and you can type a title.

Add text

In a notebook, add or open a section or a page, and start typing.

Tip: To open notebook navigation, press Ctrl+G. To open section navigation, press Ctrl+Shift+G. To open page navigation, press Ctrl+Alt+G. Use the arrow keys to move between the items, and press Enter to select.

Edit text

Formatted text contains more information and is often easier to read than plain text. The following tasks explain how you can use the basic text formatting options in OneNote, how to correct misspellings in your text, and which keyboard commands to use for some basic text editing tasks.

Format text

  1. In OneNote, select the piece of text you want to format.

  2. Press Alt+H to open the Home menu.

  3. Select a formatting option, such as:

    • FF for font

    • FS for font size

    • FC for font color

    • P for paragraph formatting, such as text alignment and spacing options

    • 1 for bold

    • 2 for italics

    • 3 for underline

    • L for paragraph or heading styles

    To browse the options, use the arrow keys. To select an option, press Enter.

Undo or redo an action

To undo an action, press Ctrl+Z.

To redo an action, press Ctrl+Y.

Copy and paste content

  1. In OneNote, select the piece of content you want to copy.

  2. To copy, press Ctrl+C.

  3. To paste the copied content, press Ctrl+V.

Correct spelling mistakes

  1. In OneNote, press Alt+R to open the Review menu, then S to open the Spelling pane.

  2. In the Spelling pane, press Shift+Tab repeatedly until you hear: a spelling suggestion.

  3. Use the arrow keys to browse the spelling suggestions. Narrator announces the suggestions as you move.

  4. To select an option, press Enter. The misspelled word is corrected, and you’re moved to the next misspelled word, if any.

  5. When the spelling check is complete, Narrator announces “Microsoft OneNote dialog, Yes button” if there is more text to spell check, or “Microsoft OneNote dialog, OK button” if the spelling check is complete. Press Spacebar to select.

Print a page

  1. On the page you want to print, press Ctrl+P.

  2. The Print dialog opens and Narrator announces the current printer option. To change the printer, use the arrow keys.

    Tip: To change the printing settings, such as two-sided printing or printing layout or orientation, press Alt+R to open the Printing Preferences dialog.

  3. To start printing, in the Print dialog, press Alt+P.

    If you selected a printer device, the page is printed out.

    If you selected printing to a file, the Save Print Output As dialog opens. The cursor is placed in the File name field.

    • Type a file name for the print output.

    • To change where the print output will be saved, use Shift+Tab and Tab to move backward and forward in the dialog.

      To open a folder, or to select a location or a button in the dialog, press Enter.

    • When ready, press Alt+S to save. The page is printed to a file.

See also

Use a screen reader to insert content to notebooks in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote for Windows

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

You can use the OneNote for Mac digital notebook with VoiceOver, the built-in Mac OS screen reader, to perform basic note taking tasks, such as opening a notebook, adding pages and sections, and typing text. While on your way, you may also want to add formatting to your text, check the spelling, or print out pages.

OneNote for Mac has been especially designed for people who use screen readers. With its new look and feel, you can navigate through notebooks, sections, and pages more easily and effectively.

Notes: 

In this topic

Open OneNote

  1. To open OneNote, press Command+F, and type onenote.

  2. Press Tab. You hear: “Microsoft OneNote application.”

  3. Press Command+Down arrow key to start the application.

    Note: If you have more than one language layout for your keyboard, to access OneNote, press Command+Shift+A. In Applications, press M and then tab until you hear: "Microsoft OneNote." Then press Command+Down arrow key to open the app.

  4. To go to the menu bar, press Control+Option+M. You hear: “Menu bar Apple.”

  5. Press the Right arrow key until you hear: "OneNote menu." Press the Down arrow key until you hear "Sign in," and then press Enter.

  6. Type your email address or phone number, and then press Enter. You hear: “Password, secure edit text.”

  7. Type your password, and then press Enter. You hear: “Start using OneNote button.”

  8. Press Spacebar. OneNote opens in the editing mode.

    Note: If you are using an organization account that is not a Microsoft account, the sign-in steps may be slightly different. For example, you may need to use a PIN or smartcard.

Open a notebook in OneNote

  1. In OneNote, press Control+G to open the notebook navigation.

  2. To move between notebooks, press the Down arrow key to enter the list of notebooks. Then press Control+Option+Shift+Down or Up arrow key to move inside the list. To select a notebook, press Enter or Control+Option+Spacebar.

    Tip: To create a new notebook, press Control+Command+N.

Create a section

  1. In a notebook, to create a new section, press Command+T.

  2. The section is created. The cursor is placed in the section title field, and you can type the name of the section.

  3. When done, press Enter. The section is named.

Add a page

  1. If you have more than one section in a notebook, press Control+Shift+G to go to section navigation.

  2. Use the Up or Down arrow keys to move between the sections. VoiceOver announces the section names as you move.

    Note: If the section where you want to add a page is located inside a Section Group, press Spacebar to expand the Section Group. Then use the Up or Down arrow keys to navigate to the right section.

  3. When in the section you want, to add a page, press Command+N.

  4. A new Untitled Page is created. The cursor is moved to the page title field, and you can type a page title.

Add text

In a notebook, add or open a section or a page, and start typing.

Note: Editable text area on a page is identified as “OneNote Page Surface,” containing a “Page title,” and a “Page date” and a “Content block” below the title.

Tip: To open notebook navigation, press Control+G. To open section navigation, press Control+Shift+G. To open page navigation, press Control+Command+G. To navigate between notebooks and pages, press the Down arrow key to enter the list of notebooks or pages, and then press Control+Option+Shift+Up or Down arrow key to move in the list. To navigate between sections, use the Up or Down arrow keys, and press Enter to select.

Edit text

Formatted text contains more information and is often easier to read than plain text. The following tasks explain how you can use the basic text formatting options in OneNote, how to correct misspellings in your text, and which keyboard commands to use for some basic text editing tasks.

Format text

  1. In OneNote, select the piece of text you want to format. To select text, hold down Shift and, using the arrow keys, move the cursor.

  2. To go to the menu bar, press Control+Option+M.

  3. Press the Right arrow key until you hear: "Format."

  4. Press the Down arrow key until you hear the option you'd like to choose, and then press Control+Option+Spacebar.

  5. To go back to the page, press Esc until you hear: “Page canvas, <page details>, you are currently on a scrollable area.”

Tips: To quickly format your text, use keyboard shortcuts after selecting the text. For example, use the following shortcuts:

  • To apply bold formatting, press Command+B.

  • To apply italic formatting, press Command+I.

  • To apply underline formatting, press Command+U.

  • To align your text to the left, press Command+L.

  • To align your text to the right, press Command+R.

Tip: To clear all formatting in a selected part of text, in the menu bar, press the Right arrow key until you hear "Edit," and then press Control+Option+Spacebar. Press the Down arrow key until you hear "Clear All Formatting," and then press Control+Option+Spacebar.

Undo or redo an action

  • To undo an action, press Command+Z.

  • To redo an action, press Command+Y.

Copy and paste content

  1. In OneNote, select the piece of content you want to copy.

  2. To copy, press Command+C.

  3. To paste the copied content, press Command+V.

Correct spelling mistakes

  1. To check spelling on an entire page, press Shift+Command+L to open the Spelling task pane.

  2. In the Spelling pane, press Tab to navigate the options, and do one of the following:

    • Select Ignore to skip the currently selected text and move on to the next item.

    • Select Add to add the currently selected text to the dictionary so that OneNote doesn’t detect the word as an error in the future.

    • Select one of the spelling suggestions in the Word suggestions table. Use the Up or Down arrow keys to browse the spelling suggestions. VoiceOver announces the suggestions as you move. When on a suggestion you want to use, press Tab. You hear: “Change button.”

  3. To select an option, press Spacebar. The misspelled word is corrected, and you're moved to the next misspelled word, if any.

  4. When the spelling check is complete, VoiceOver announces: “The spelling check is complete.”

  5. To continue typing your notes, press Enter.

    Note: When you type a word, VoiceOver reads the word you just wrote. If OneNote detects a spelling mistake, you will also hear “misspelled” before the word.

Print a page

  1. On the page you want to print, press Command+P.

  2. The Print dialog opens and VoiceOver announces "Print." The focus is placed on the current printer option. To change the printer, use the Up or Down arrow keys. Press Spacebar to select.

  3. To change the print settings, such as Two-Sided printing or Reverse page orientation, press Tab until you hear: “Show details.” Then press Spacebar. To navigate the options, press Tab until you hear the option you want. To select, press Spacebar.

  4. To start printing, press Tab until you hear: “Print default button.” Then press Spacebar to start printing.

  5. If you want to print to a PDF, in the Print dialog, press Tab until you hear: “PDF menu button.” Then press Spacebar to expand the menu. Use the Down arrow to browse to Save as PDF…. A dialog opens. The cursor is placed in the file name field. To choose the save location, navigate to Where popup button. To save, press Command+S.

See also

Use a screen reader to insert content to notebooks in OneNote

Use a screen reader to organize notebooks, sections, and pages in OneNote

Keyboard shortcuts in OneNote for Mac

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use VoiceOver, the built-in iOS screen reader, to explore and experience OneNote for iOS. Take your notes with you wherever you go and log those brilliant new ideas the minute you have them.

OneNote for iOS is especially designed for people who use screen readers. With its new look and feel, you can navigate through notebooks, sections, and pages more easily and effectively.

Notes: 

In this topic

Open OneNote

  1. On the home screen of your phone, swipe left or right with one finger until you hear: "OneNote."

  2. To open the app, double-tap the screen. You hear: "OneNote, Settings button." The focus is on the Notebooks list, on the Settings button.

Note: If you need to sign in to OneNote, give your credentials when prompted. To learn more about the sign-in options, refer to Get Started using a screen reader with OneNote.

For instructions on how to open a notebook in OneNote for iOS, refer to Use a screen reader to organize notebooks, sections, and pages in OneNote.

Tip: If you want to open your notebook in OneNote client from the OneNote Online in your browser, swipe left or right until you hear: "Edit in OneNote button." Then double-tap the screen and follow the on-screen instructions.

Add a page

Add a new page for your ideas and start creating content in your notebook.

Note: To navigate to the Pages list from the page canvas, swipe left until you hear: "Back to page list for <section name>, back button." Then double-tap the screen. The focus is now on the Back button in the Pages list view.

Add an unformatted page

  1. In the Pages list of a section, swipe right until you hear: "New page button."

  2. Double-tap the screen. You hear: "New page, page title, outline, text field."

  3. Double-tap the screen and type the page name.

  4. Swipe right until you hear "Return" and double-tap the screen. The focus moves to the page canvas. You hear: "Content block."

Add a page with a list

  1. In the Pages list of a section, swipe right until you hear: "New page with list button" and double-tap the screen. The focus is in the text field of the first list item on the page.

  2. To name the page, swipe left until you hear "Untitled list heading" and double-tap the screen.

  3. Type the name of the page, and then swipe right until you hear: "Done." Double-tap the screen.

Add a page with a photo

  1. In the Pages list of a section, swipe right until you hear "New page with photo button" and double-tap the screen. The Insert Picture window opens.

  2. Do one of the following:

    Add a picture from the Photos app

    1. Swipe right until you hear: "From library button." Then double-tap the screen.

    2. In Photos, swipe right until you hear the album option you'd like to select and double-tap the screen.

    3. In the list of photos, swipe right until you hear the photo you'd like to select and double-tap the screen.

    4. Swipe left until you hear: "Done button." Double-tap the screen.

    5. Swipe right until you hear: "Use button." Double-tap the screen. The focus moves to the new page.

    6. To name the new page, swipe right until you hear "Page title" and then double-tap the screen.

    7. Type the name and then swipe right until you hear "Return" and double-tap the screen.

    Take and add a picture

    1. To add a new picture straight from your phone camera, swipe right until you hear: "Take picture button."

    2. Double-tap the screen. The camera app opens.

    3. To take a picture, swipe right until you hear "Take picture button" and then double-tap the screen.

    4. Swipe right until you hear "Use button" and then double-tap the screen. The focus moves to the new page.

    5. To name the new page, swipe right until you hear "Page title" and double-tap the screen. Type the name. Then swipe right until you hear "Return" and double-tap the screen.

Create a section

To organize your content or create a new block of notes in your notebook, you can create a new section.

  1. In the Sections list of your notebook, swipe right until you hear: "New section button." Then double-tap the screen.

  2. Type the name of the new section, and then swipe right until you hear: "Done." Then double-tap the screen.

Note: To navigate to the Sections list from the Pages list or a page canvas, swipe left until you hear: "Back to <previous list view>, back button." Then double-tap the screen. Repeat this until you hear: "<Notebook name>, back to notebook list, back button." The focus is now on the Back button of Sections list view. To go to a previous list view, you can also swipe a Z shape with two fingers.

Add and edit text

Type text or use predictive text input to quickly jot down notes or make edits in your text.

  1. On a page, swipe left or right until you hear: "Content block, outline, new line, text field." Double-tap the screen. You can now add or edit text in the content block.

  2. Once you are done typing, swipe left until you hear: "Hide keyboard."

Format text

To make your text easier to read, you can use the basic text formatting options in the quick actions menu bar. You can, for example, add bulleted and ordered lists, apply bold, italic, and underline formatting, and add hyperlinks and attachments.

  1. Navigate to the content block where you want to edit text and double-tap the screen. The content block is now selected and the keyboard with the quick actions menu bar pops out.

    Tips: To select text, you can do one of the following:

    • Double-tap the screen with two fingers. Then swipe right until you hear "Select" or "Select all" and double-tap the screen with one finger.

    • Turn the VoiceOver rotor to "Edit", and then swipe up or down until you hear "Select" or "Select all" and double-tap the screen.

  2. On the content block, swipe right until you hear the formatting option you'd like to select, for example, "Bold button." Then double-tap the screen.

Change the default font type or size

  1. Navigate to the Notebooks list as instructed in Use a screen reader to organize notebooks, sections, and pages in OneNote. The focus moves to the Settings button on the Notebooks list view.

  2. Double-tap the screen. The Settings menu opens.

  3. Swipe right until you hear "Edit and view button" and then double-tap the screen.

  4. Do one or both of the following:

    Change the default font type

    1. Swipe right until you hear "Default font <current default font type>" and then double-tap the screen.

    2. In the list of fonts, swipe left or right until you hear the font type you'd like to select, and then double-tap the screen. You hear: "Selected, <the font type>."

    3. To exit the font list, swipe left until you hear "Back button" and then double-tap the screen.

    Change the default font size

    1. Swipe right until you hear: "Default size <current default size>."

    2. To adjust the size, swipe up or down with one finger.

  5. To exit the Edit & View settings, swipe left until you hear: "Back button." Double-tap the screen. The focus moves to the Settings main menu.

  6. To exit the Settings, swipe left until you hear "Close button," and then double-tap the screen. The focus moves to the Settings button on the Notebooks list view.

Correct spelling mistakes

You can quickly spot and correct spelling errors in OneNote, and make sure your pages are ready to be shared with others. Turn on the spell checker and hear your screen reader announce spelling mistakes as you type or read content blocks.

Turn on the spell checker

  1. Navigate to the Notebooks list as instructed in Use a screen reader to organize notebooks, sections, and pages in OneNote. The focus moves to the Settings button in the Notebooks list view.

  2. Double-tap the screen. The Settings menu opens.

  3. Swipe right until you hear "Edit and view button" and then double-tap the screen.

  4. Swipe right until you hear: "Check spelling, switch button, off."

    Note: If the spell checker is already on, you hear: "Check spelling, switch button, on." You can proceed to the last step.

    Double-tap the screen. You hear: "On."

  5. Swipe left until you hear "Back button" and then double-tap the screen. You hear: "Close button." Double-tap the screen. The focus moves back to the Settings button in the Notebooks list view.

Find and fix spelling mistakes

  1. When writing, the spell checker announces spelling errors. You hear: "<The typed word>, misspelled."

    Tip: You can also turn the VoiceOver rotor to Words and swipe down in the content block to find misspelled words.

  2. Double-tap the screen with two fingers. The context menu opens.

  3. Swipe right until you hear "Select menu item" and double-tap the screen with one finger. The misspelled word is now selected.

  4. Swipe right until you hear "Show more items" and then double-tap the screen with one finger.

  5. Swipe left until you hear "Replace ellipses" and double-tap the screen with one finger. A list of correction suggestions opens.

  6. To browse the list, swipe left or right until you hear the correction you'd like to select, and then double-tap the screen with one finger.

    Tip: To close the context menu, scrub the screen back and forth with two fingers.

Undo or redo an action

If you just formatted your text and are having second thoughts about it, just shake your phone to undo or redo an action.

  1. Shake your phone, and you hear: "Alert, undo."

  2. Do one of the following:

    • To undo an action, swipe right until you hear "Undo" and then double-tap the screen.

    • To redo an action, swipe right until you hear "Redo" and then double-tap the screen.

Copy and paste content

If you need to move a piece of text to another location, you can copy the text and paste it elsewhere.

Copy and paste text

  1. On the content block from which you'd like to copy your text, double-tap the screen with two fingers. A context menu opens.

  2. To select the text, swipe left or right until you hear "Select" or "Select all" and double-tap the screen with one finger.

  3. Swipe left or right until you hear "Copy" and double-tap the screen with one finger.

  4. Move to the content block where you want to paste the copied content and double-tap the screen.

  5. Swipe left or right until you hear "Paste" and double-tap the screen with one finger.

    Tip: To close the context menu, scrub the screen with two fingers.

Copy and paste an image

  1. On the content block, swipe left or right until you hear VoiceOver announce the image.

  2. Double-tap the screen with two fingers. A context menu opens.

  3. Swipe left or right until you hear: "Copy" and double-tap the screen with one finger.

  4. Move to the content block where you want to paste the copied content and double-tap the screen.

  5. Swipe left or right until you hear "Paste" and double-tap the screen with one finger.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Use a screen reader to insert content to notebooks in OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

You can use OneNote digital notebook with Narrator, the built-in Windows screen reader, to perform basic note taking tasks, such as opening a notebook, adding pages and sections, and typing text. While on your way, you may also want to add formatting to your text, or print out pages.

Notes: 

In this topic

Open OneNote

  1. Make sure you sign in to your Microsoft account on your device.

  2. To open OneNote for Windows 10, press the Windows logo key and type onenote. Then press the Up or Down arrow key until you hear: “OneNote. Trusted Microsoft Store app.” Then press Enter.

Open a notebook

  1. In OneNote, press Ctrl+G to open notebook navigation.

  2. To move between notebooks, use the Up and Down arrow keys. To select a notebook, press Enter.

    Tip: To create a new notebook, in notebook navigation, press Shift+Tab repeatedly until you hear: “New Notebook button.”

Create a section

  1. In a notebook, to create a new section, press Ctrl+G to open notebook navigation, and then press Ctrl+T.

  2. The section is created. The cursor is placed on the new section name field. Narrator announces: “Section name textbox.” In JAWS, you hear: “Section name textbox, edit.”

  3. Type a name for the section.

  4. When done, press Enter. The section is named, and the cursor is moved to the page navigation.

Add a page

  1. If you have more than one section in a notebook, press Ctrl+Shift+G to go to the section navigation. Press Tab until you hear the name of a section. Then use the Up or Down arrow keys to move between the sections. The section names are announced as you move.

  2. To add a page at the end of the section, press Ctrl+N. A new untitled page is created.

  3. To go to the page title field and type a page title, press Enter twice. Narrator announces: “Page title, editing.” In JAWS, you hear the page title followed by “Page title.”

Add text

In a notebook, add or open a section or a page, and start typing.

Note: On the pages, the title is identified as “page title” and the notes below are identified as “content block.”

Tip: To open Notebook navigation, press Ctrl+G. To open section navigation, press Ctrl+Shift+G. To open page navigation, press Ctrl+Alt+G. Use the Up or Down arrow keys to move between the items, and press Enter to select. You can also use F6 to move between the areas in the OneNote window.

Edit text

Formatted text contains more information and is often easier to read than plain text. The following tasks explain how you can use the basic text formatting options in OneNote for Windows 10, and which keyboard commands to use for some basic text editing tasks.

Format text

  1. In OneNote, select the piece of text you want to format. To select the text, hold down Shift and using the arrow keys to move the cursor.

  2. Press Alt+H to open the Home menu.

  3. To select a formatting option, press the Down arrow key, and then use the arrow keys to browse the options. To expand an option or to select, press Spacebar.

    • Font lists the fonts you can use

    • Font size lists the font sizes you can apply

      • Press Ctrl+Shift+> to increase size

      • Press Ctrl+Shift+< to decrease size

    • Bold for bolded text (Ctrl+B)

    • Italic for italic text (Ctrl+I)

    • Underline for underlined text (Ctrl+U)

    • Highlight for highlighting the text in yellow (Ctrl+Shift+H)

    • Font Color for formatting color of the text

    • Font Formatting for applying Subscript, Superscript (Ctrl+Shift+=), or Strikethrough formatting

    • Paragraph Formatting for formatting the paragraph alignment (Align Left (Ctrl+L), Center, or Align Right (Ctrl+R))

Tip: To clear all formatting in a selected part of text, press Ctrl+Shift+N.

Undo an action

To undo an action, press Ctrl+Z.

Copy and paste content

  1. In OneNote, select the piece of content you want to copy.

  2. To copy, press Ctrl+C.

  3. To paste the copied content, press Ctrl+V.

Print a page

  1. On the page you want to print, press Ctrl+P.

  2. The Print dialog opens and the current printer option is announced. To change the printer, use the Up or Down arrow keys.

  3. To change the printing orientation, Portrait or Landscape, press Tab and use the Up or Down arrow keys.

  4. To start printing, in the Print dialog, press Tab until you hear: “Print button.” Then press Spacebar.

  5. If you selected a printer device, the page is printed out.

    If you selected printing to a file, the Save Print Output As dialog opens. The cursor is placed in the File name field.

    • Type a file name for the print output.

    • To change where the print output will be saved, use Shift+Tab and Tab to move backward and forward in the dialog. To open a folder, or to select a location or a button in the dialog, press Enter.

    • When ready, press Alt+S to save. The page is printed to a file.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Use a screen reader to insert content to notebooks in OneNote

Keyboard shortcuts in OneNote for Windows 10

Learn how to navigate OneNote using accessible features

You can use OneNote Online in your web browser to create, open, edit, and format the OneNote notebooks that you created on a cloud server with any of your devices. If your organization or school has an Office 365 plan or SharePoint site, start using OneNote Online by creating or sharing notebooks in libraries on your site.

OneNote Online is especially designed for people who use screen readers. With its new look and feel, you can navigate through notebooks, sections, and pages more easily and effectively.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in OneNote Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use OneNote Online, we recommend that you use Microsoft Edge as your web browser. Because OneNote Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote Online.

  • As a shortcut to commands, press Alt+Q to jump to the Tell Me search, and then type the command you want (available only in the Editing view). To navigate in the search results list, press the Up or Down arrow keys, and to select a command, press Enter.

In this topic

Open OneNote

Explore and experience OneNote Online to take your notes with you wherever you go and to log those brilliant new ideas the minute you have them.

  1. To open OneNote Online, in your browser, go to onenote.com.

  2. On the sign-in page, press Tab until you hear "Sign in" and press Enter. Sign in with your work or school credentials or use your Microsoft account.

  3. To sign in with your Microsoft account, press Alt+A. To sign in with a work or school account, press Alt+N.

For more information on signing in to OneNote using a screen reader, refer to Get Started using a screen reader with OneNote.

Open a notebook

You can quickly open recently used notebooks to continue your work where you left off. You can also explore and open private and shared notebooks.

When you sign in to OneNote Online, the app opens in Notebooks view and shows a list of your recent notebooks.

  • To open a recent notebook, press Caps Lock+Right or Left arrow key until you hear the name of the notebook you'd like to open. Then press Enter.

  • To open a shared notebook, press Caps Lock+Right or Left arrow key until you hear: "Shared with me." Then press Enter.

  • To open a private notebook, press Caps Lock+Right or Left arrow key until you hear: "My notebooks." Then press Enter.

Tip: To create a new notebook, in the Notebooks view, press Caps Lock+Right or Left arrow key until you hear "My notebooks" and then press Enter. In My Notebooks, press Caps Lock+Right or Left arrow key until you hear: "Add a new notebook." Then press Enter.

In the Editing view, to navigate to the Notebooks view, press Caps Lock+Right or Left arrow key until you hear "Notebooks" and then press Enter.

Create a section

To organize your content or create a new block of notes in your notebook, you can create a new section.

  1. In a notebook, press Ctrl+F6 until you hear: “Notebooks.”

  2. Press Caps Lock+Right or Left arrow key until you hear: “Add a new section.” Then press Enter. You hear: “Dialog focus on enter a section name, editing.”

  3. Type a name for the new section, and then press Tab until you hear: “OK button.” Then press Enter.

    The section is named, and the cursor is on new page title. You hear: “Desktop editing area, editing.”

Add a page

To jot down your new ideas or notes, you can add a page for them.

  1. To navigate to the section where you want add a new page, press Ctrl+F6 until you hear: “Notebooks.”

  2. Press Caps Lock+Right or Left arrow key until you hear the name of the section to which you want to add a new page. Then press Enter.

  3. In the section, press Caps Lock+Right or Left arrow key until you hear “Add a new page” and then press Enter. A new untitled page is created and the focus moves to the page title field.

  4. Type a title for the new page.

Add text

When exploring pages, Narrator announces the title as “page title” and the content below as “content block.”

  1. To navigate to the page where you want add text, press Ctrl+F6 until you hear: “Notebooks.”

  2. Press Caps Lock+Right or Left arrow key until you hear the page name. Then press Enter.

  3. Press Ctrl+F6 until you hear "Editing area, editing, main landmark" and type your text.

Edit and format text

To make your text easier to read, you can use the basic text formatting options in OneNote Online with your keyboard.

  1. To select the text that you want to format, press and hold down Shift and press the arrow keys to move the cursor.

  2. To quickly apply a formatting option, use the keyboard shortcuts below:

    • To apply bold formatting, press Ctrl+B.

    • To apply italics formatting, press Ctrl+I.

    • To apply underline formatting, press Ctrl+U.

    • To create a bulleted list, press Ctrl+Period.

    • To create a numbered list, press Ctrl+Slash, or Ctrl+Shift+O.

    • To align the text to the left, press Ctrl+L.

    • To align the text to the right, press Ctrl+R.

    • To increate text indent, press Alt+Shift+Right Arrow.

    • To decrease text indent, press Alt+Shift+Left Arrow.

  3. To browse for more formatting options, press Ctrl+F6 until you hear: "Home tab item." Then press Enter. The Home tab opens.

    To browse the options on the tab, press Cap Lock+Right or Left arrow key. Narrator announces the options. To expand the options with submenus, press Alt+Down arrow key. To move in the option submenus, press Caps Lock+Right or Left arrow key.

    On the Home tab, you can, for example, change the font type, font color, or add preformatted styles in your text.

Undo or redo an action

You can easily undo or redo an action using your keyboard. For example, if you just formatted your text and are having second thoughts about it, press Ctrl+Z to undo the formatting. To redo an action, press Ctrl+Y.

Copy and paste content

If you need to move a piece of text to another location, you can copy the text and paste it elsewhere.

  1. On a OneNote page, select the piece of content you want to copy as instructed in Edit and format text.

  2. To copy the selection, press Ctrl+C.

  3. To paste the copied content, press Ctrl+V.

Check spelling

You can quickly spot and correct spelling errors, and make sure your pages are ready to be shared with others.

  1. On a OneNote page, press Alt+F7. A misspelled word is highlighted in the text. The focus moves to a context menu with suggestion(s) for correct spelling.

  2. Press Tab to move through the suggestions. When you hear a suggestion you’d like to use, press Enter.

    If you don’t want to change the current spelling, press Tab until you hear “Ignore,” and then press Enter.

  3. To move to the next misspelled word, press Alt+F7.

Print a page

If you'd like a hard copy of a page, you can print it out. You can also print a page to a file and store the file on your device.

  1. On the page you want to print, press Ctrl+P.

  2. The Print dialog opens and the current printer option is announced. To change the printer, press the Up or Down arrow keys.

  3. To change the page orientation to Portrait or Landscape, press Tab until you hear “Orientation”, and then press Alt+Down arrow key.

    Press the Up or Down arrow keys until you hear the option you’d like to select.

  4. To start printing, in the Print dialog, press Tab until you hear: “Print button.” Then press Enter.

    If you selected a printer device, the page is printed out.

    If you selected printing to a file, the Save Print Output As dialog opens. The cursor is placed in the File name field. Type a file name for the print output. To change where the print output will be saved, press Shift+Tab and Tab to move backward and forward in the dialog. To open a folder, or to select a location or a button in the dialog, press Enter. When ready, press Alt+S to save. The page is printed to a file.

See also

Use a screen reader to insert content to notebooks in OneNote

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote Online

Learn how to navigate OneNote using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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