Use a screen reader to create headers or footers in Word 2016

Use a header or footer to add standard information to all pages of your Word 2016 document, like page numbers, document title, company name, author, date, and so on.

Note: The procedures in this topic are documented using Narrator and JAWS. For information about how to work with a specific screen reader, contact your assistive technology (AT) manufacturer.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Create a header or footer

Edit a header or footer

Add a date to the header or footer

To select an option from the Header & Footer toolbar

Remove a header or footer

Create a header or footer

Headers and footers are so popular in Word that they have their own toolbar.

  1. To create a header in your document, press Alt+N , and then press H to open the Header menu from the ribbon. Narrator does not announce the name of the menu.

    To create a footer, press Alt+N, and then press O to open the Footer menu from the ribbon. Narrator does not announce the name of the menu.

    Focus changes to the menu, which lists header or footer layouts.

  2. Use the Tab key or Down Arrow key to move through the list of layouts. Press Enter to select the one that you want.

    The layout you chose opens in the header and footer space in your document. Focus moves to the first editable text in the layout that you selected. You won't be able to edit the body of your document again until you close the Header & Footer Tools ribbon.

  3. Press the Right Arrow key to move focus on to the editable text area. You'll hear the placeholder text read aloud, such as "Document title" or "Type here."

  4. Type the text you want.

  5. To move to the next editable text area, if any, press the Right Arrow key.

  6. When you finish, press Alt+J, and then press C to close the Header and move to the body of the document.

Edit a header or footer

You can add any text you want to a header or footer, such as page numbers, a date, or a page number. You can also add an image, such as a company logo.

  1. To open and edit a header, press Alt+N, H, E.

    To open and edit a footer, press Alt+N, O, E.

    This moves focus to the header or footer, and opens the Header & Footer Tools ribbon.

  2. Make the changes that you want.

  3. When you finish, close the header or footer by pressing Alt+J, and then press C. Focus moves to the body of your document.

Add a page number to a header or footer

Word 2016 offers different locations and formats for page numbers as menu items on the Header & Footer Toolbar ribbon.

  1. To open a header for editing, press Alt+H, and then press E.

    To open a footer for editing, press Alt+F, and then press E.

    This opens the Header & Footer Toolbar, and moves focus to the header or footer.

  2. To insert a page number, press Alt+J, then N+U to open the Page Number menu.

  3. Use Down Arrow key to move through the list of possible page locations (top of page, bottom of page, and so on) for the page number. Press Enter or Spacebar to select the location you want.

    Each page location item opens an additional menu that offers options at that location. Use the Down Arrow key to browse through these options and select the one that you want

  4. When you finish, press ALt+J, and then press C to close the Header & Footer Toolbar ribbon and move focus back to the body of the document.

Add a date to the header or footer

  1. To open a header for editing, press Alt+H, and then press E.

    To open a footer for editing, press Alt+F, and then press E.

    This opens the Header & Footer Toolbar, and moves focus to the header or footer.

  2. To insert a date, press Alt+J, and then press D to open the Date and Time dialog box.

  3. Use the Down Arrow key to move through the list of possible date and time formats for the header or footer. When you find the format that you want, press the Tab key to select it and move to other options in the dialog box.

  4. In the language drop down box, press the Down Arrow key to review the installed languages. Press the Tab key to select a language and move to the next option.

  5. Press Enter if you want to set the date and language options as default.

  6. Press the Tab key to move to the OK button, and then press Enter to accept your choices.

  7. To close the header or footer and return to the body of the document, press Alt+J, and then press C.

To select an option from the Header & Footer toolbar

The Header & Footer Toolbar contains many options that you can use to customize a header.

  1. To open the Header & Footer Toolbar ribbon, press Alt+N, and then press H, E.

  2. To move to the ribbon, press Alt+J.

  3. Press the Tab key to move through the commands on the Header & Footer Toolbar.

  4. Press Enter to select a command.

  5. When you finish, close the header or footer and close the ribbon by pressing Alt+J, and then press C.

Remove a header or footer

  1. To remove a header in your document, press Alt+N, H to open the Header menu on the Insert tab.

    To remove a footer, press Alt+N, O to open the Footer menu on the Insert tab.

  2. Press R to remove the header or footer, then press the ESC key to return to the body of the document.

More information

Get help for using a screen reader with Word 2016

Keyboard shortcuts for Microsoft Word 2016 for Windows

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