Use a screen reader to create bulleted or numbered lists with Word 2016

You can create bulleted or numbered lists in Word 2016 by using keyboard shortcuts or by using commands on the Home tab of the ribbon. Word 2016 lets you make existing lines of text into a list, change the bullet style, and make nested lists. All of these types of lists let you continue the list automatically, just by pressing Enter at the end of a line.

You can also set Word to automatically create bulleted or numbered lists when you type the shortcut.

Screen readers vary in their ability to describe the style of bullet or number used for a list. You may need to adjust your screen reader’s verbosity settings. For example, JAWS can identify the ten most common bullet types.

Note: The procedures in this topic are documented using Narrator and JAWS. For information about how to work with a specific screen reader, contact your assistive technology (AT) manufacturer.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Type a bulleted or numbered list

There are several options that let you type a bulleted or numbered list

Type a bulleted or numbered list
  1. In this method, you type the lines of text first and then make them into a list.

  2. Type the lines of text for your list.

  3. Select the items for the list.

  4. For a bulleted list, press Alt+H, and then press U. For a numbered list, press Alt+H, and then press N.

    In Narrator, you hear a description of the selected bullet or number style.

  5. To stop creating the list, press the Down Arrow key to move to the next area of text.

Make a list by choosing a bullet or number style from the ribbon
  1. In this method, you apply the bullet or number style first and then type the list items.

  2. To type a bulleted list, press Alt+H and then press U to open the library of bullet styles. To type a numbered list, press Alt+H and then press N to open the library of number styles.

  3. Press the Tab key to review the available styles, and then press Enter to select one.

  4. Type the first item in the list. To continue the list, press Enter.

  5. To stop creating the list, press the Down Arrow key to move to the next area of text.

Make a nested list within a list

You can create a list within a list, such as sub-bullets in a bulleted list or outline-style numbering in a numbered list.

To make a nested list
  1. From an existing list, choose the item that will come before the nested list, and press Enter to create a new list item.

  2. Go to the place in the list where you want the new list to start.

    With the cursor at the start of the line for the new item, press the Tab key. Word 2016 automatically increases the indent for that item and makes it part of a nested list, or list within the surrounding list.

    The bullet or numbering style for the new list item is based on the style of its parent. You can change these styles to any available bullet or number style. To learn how, see Change the bullet or number style.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the bullet or number library.

  1. Select the entire list.

  2. Do one of the following:

    • To select the Bulleting button and open the library, press Alt+H, U.

    • To select the Numbering button and open the library, press Alt+H, N.

  3. Press an arrow key to go through the available options, which can vary depending on what you’ve used most recently. To choose a style, press Enter.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use the Decrease Indent button and Increase Indent button.

  1. Select the entire list

  2. To decrease indent, or move the list closer to the margin , press Alt+H, and then press A, O.

  3. To increase indent, or move the list farther away from the margin, and then press Alt+H, A, I.

More information

Get help for using a screen reader with Word 2016

Keyboard shortcuts for Microsoft Word 2016 for Windows

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