Use a screen reader to create bulleted or numbered lists in Outlook

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook 2016 with your keyboard and Narrator, the built-in Windows screen reader, to quickly create bulleted and numbered lists in various styles.

Notes: 

In this topic

Create a bulleted or numbered list

  1. While writing an Outlook message, press Alt+H, and then do one of the following:

    • To open the bullet style menu, press U.

    • To open the number style menu, press N.

  2. Use the Right and Left arrow keys to find the bullet or number style you want to use, for example, "Solid circle," and then press Enter. The first item in the list is created and the focus moves to it.

  3. Type the list item text.

  4. To add another list item, press Enter.

  5. To finish the list, press Enter twice. The focus moves to an empty line below the list. With Narrator, you hear: "New line." With JAWS, you just hear "Enter."

Create a nested list

You can create a list within a list, such as sub-bullets in a bulleted list or outline-style numbering in a numbered list.

  1. From an existing list, navigate to the item that should come before the nested list, and press Enter to create a new list item after it.

  2. With the cursor at the start of the line for the new item, press the Tab key. Outlook automatically increases the indent for that item and makes it part of a nested list.

  3. Type the text of the first nested list item.

  4. To add another nested list item, press Enter.

The bullet or numbering style for the nested list item is based on the style of its parent item. You can change these styles to any available bullet or numbering style.

Change the indentation of a list

  1. Select the entire list.

  2. Do one of the following:

    • To increase indent, or move the list farther away from the margin, press Alt+H, and then press A, I.

    • To decrease indent, or move the list closer to the margin, press Alt+H, and then press A, O.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the bullet or numbering library.

  1. Select the entire list.

  2. Do one of the following:

    • To open the bullet style menu, press Alt+H, and then press U.

    • To open the numbering style menu, press Alt+H, and then press N.

  3. Use the Right and Left arrow keys to find the bullet or numbering style you want to change to, for example, "Hollow circle," and then press Enter. The style of all first level list items changes to match.

Note: If your list contains nested lists, their style is not affected by this. You need to place the cursor inside the nested list to change its style separately.

See also

Use a screen reader to format text in your email in Outlook

Keyboard shortcuts for navigating mail in Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Use Outlook 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to quickly create bulleted and numbered lists in various styles.

Notes: 

In this topic

Create a bulleted or numbered list

  1. While writing an Outlook message, at the start of a new line, do one of the following:

    • To start a bulleted list, type * (asterisk), and then press Spacebar. A filled circle bullet list item is automatically created.

    • To start a numbered list, type 1. (the number 1 followed by a period), and then press Spacebar. A numbered list item is automatically created.

  2. Type the list item text.

  3. To add another list item, press Enter, and then type its text.

  4. To finish the list, press Enter twice. The focus moves to an empty line below the list. You hear: "New line."

Create a nested list

You can create a list within a list, such as sub-bullets in a bulleted list or outline-style numbering in a numbered list.

  1. From an existing list, navigate to the item that should come before the nested list, and press Enter to create a new list item after it.

  2. With the cursor at the start of the line for the new item, press the Tab key. Outlook automatically increases the indent for that item and makes it part of a nested list.

  3. Type the text of the first nested list item.

  4. To add another nested list item, press Enter, and then type its text.

The bullet or numbering style for the nested list item is based on the style of its parent item. You can change these styles to any available bullet or number style.

Change the indentation of a list

  1. Select the entire list.

  2. Press F6 until you hear "Message, selected, tab," and then do one of the following:

    • To increase indent, or move the list farther away from the margin, press the Tab key until you hear "Increase indent, button," and then press Spacebar.

    • To decrease indent, or move the list closer to the margin, press the Tab key until you hear "Decrease indent, button," and then press Spacebar.

The focus stays in the toolbar.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the bullet or number library.

  1. Select the entire list.

  2. Press F6 until you hear “Message, selected, tab," and then do one of the following:

    • To select a new bullet style, press the Tab key until you hear: "Bullets, menu button." To expand the menu, press Control+Option+Shift+M. Use the arrow keys to browse the styles, and then press Spacebar to apply the currently selected style.

    • To select a new numbering style, press the Tab key until you hear: "Numbering, menu button." To expand the menu, press Control+Option+Shift+M. Use the arrow keys to browse the styles, and then press Spacebar to apply the currently selected style.

The menu closes and the focus stays in the toolbar.

Note: If your list contains nested lists, their style is not affected by this. You need to place the cursor inside the nested list to change its style separately.

See also

Use a screen reader to format text in your email in Outlook

Keyboard shortcuts for Outlook for Mac

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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