Use a screen reader to create a new project in Project 2016

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Project 2016 with your keyboard and Narrator, the built-in Windows screen reader, to do the essential basic tasks. You can also use the JAWS screen reader. You can create a new project, add tasks, assign resources, print your project, and more.

Notes: 

In this topic

Open Project 2016 and create a blank project

Starting a new project in Project 2016 is simple.

  1. Press the Windows logo key. You hear: “Search box, editing.” With JAWS, you hear: "Cortana."

  2. Type the first few letters of Project 2016, until you hear “Project 2016, desktop app.”

    Tip: Typing “Pr” is usually enough to find the right app.

  3. Press Enter to open Project 2016. It opens to a list of recently used projects and project templates. You hear: “Blank Project button.”

  4. To create a new project, press Spacebar.

Add tasks and assign resources

Your new project opens in the Gantt Chart view, which is the simplest view to work in.

  1. When you open a blank project, the focus is in the top left corner of the chart. Press the Right arrow key until you hear “Column header, Task Name, selected,” and then type the name of your first task. With JAWS, you hear: "Task Name, blank."

  2. Press the Right arrow key until you hear “Column header, Resource Names, combo box, selected,” and then type the name of the resource who you want to handle this task. With JAWS, you hear: "Resource Names, blank."

    Tip: The resource name is usually the name of a person or a team, but it can be anything you want.

  3. Press Enter to finish adding the task. The focus moves to the next row in the Resource Names column.

  4. To add another task, press the Left arrow key until you hear “Column header, Task Name, selected,” and then type its name. With JAWS, you hear: "Task Name, blank."

  5. To add a resource to this task, press the Right arrow key until you hear “Column header, Resource Names, selected,” type the name of the resource, and then press Enter. With JAWS, you hear: "Resource Names, blank."

    Tip: If you are adding a resource you have already used on an earlier row, you only need to type the first few letters of its name for Project 2016 to suggest it. Pressing Enter automatically completes the suggested name.

  6. Repeat these steps until you have added every task and assigned resources to them.

Schedule tasks in the Team Planner view

You can use the Team Planner view to schedule the tasks you have defined.

Note: JAWS does not announce resource or task names properly in the Team Planner view, so you should use Narrator to schedule the tasks.

  1. To change into the Team Planner view, press Alt+H, G, and then press P. You hear: “Team Planner, view.”

  2. Press the Down arrow key to hear the name of the first resource. You can use the Down and Up arrow keys to navigate between the resources.

  3. Press the Right arrow key to move to the tasks assigned to the currently selected resource. You hear the task's name, followed by "Unscheduled task." If the resource has several tasks assigned to it, use the Right and Left arrow keys to navigate between them.

  4. Press Shift+F2 to open the Task Information window for the currently selected task.

  5. Press the Tab key until you hear "Start, editable, edit," and then press Alt+Down arrow key to open the date picker.

  6. Press T to set today as the start date, or use the arrow keys to find the right date. Press Spacebar to confirm the selection. Narrator announces the selected date.

  7. Press the Tab key until you hear "Finish, editable, edit," and then press Alt+Down arrow key to open the date picker.

  8. Press T to set today as the finish date, or use the arrow keys to find the right date. Press Spacebar to confirm the selection. Narrator announces the selected date.

  9. Press Enter to finish editing the task. Narrator announces the resource name, task name, and the start and finish dates you just selected.

    Tip: If you accidentally schedule tasks to overlap, you hear "Overallocated." Press Shift+F2 again and reschedule the task.

  10. Repeat the above steps for all unscheduled tasks.

Tip: To return to the Gantt Chart view, press Alt+H, G, and then press G.

Save a project

You can save your project on your own computer, or in a shared network location.

Note: JAWS does not announce the save locations properly, so you should use Narrator to save your project for the first time.

  1. Press Alt+F. You hear: “Backstage view, selected.” With JAWS, you hear: "Info tab."

  2. Press A, and then press another key depending on where you want to save the project:

    • Press N to sync the project with SharePoint.

    • Press S to save the project in your OneDrive or SharePoint site, or press K to sign in to OneDrive.

    • Press C to save the project on your PC.

  3. Press Spacebar twice to confirm the save location, then press the Down and Up arrow keys to select where exactly in the selected location the project is saved – for example, which folder on your computer do you want to use. When you find the right option, press Enter.

  4. Type the file name you want to use.

  5. Press Tab until you hear “Save button,” and then press Enter to save the file. With JAWS, you hear: "Leaving menus, Save button."

Tip: After you have saved your project once, you can quickly save any changes to it by pressing Ctrl+S.

Print a project

You may need to print your project chart to show it to someone.

  1. Press Alt+F. You hear: “Backstage view, selected.” With JAWS, you hear: "Info tab."

  2. Press P, and then press I to open the printer selection dialog. You hear: "Which printer."

  3. Press the Up and Down arrow keys to move between the available printers. When you find the right option, press Spacebar to select the printer.

  4. Press Alt+P, and then press P to print your project.

See also

Use a screen reader to review or edit an existing project in Project 2016

Keyboard shortcuts for Project 2016

Set up your device to work with accessibility in Office 365

Learn how to navigate Project 2016 using accessibility features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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