Use a screen reader to add and format text in PowerPoint

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint 2016 with your keyboard and Narrator, the built-in Windows screen reader, to add text and apply formatting to a presentation. Formatting the text in your PowerPoint presentation makes it easier to read. You can also create bulleted or numbered lists to structure your presentations better or add hyperlinks to other sources of information.

Notes: 

In this topic

Open PowerPoint and sign in

If you want to automatically save your presentations to OneDrive, make sure you sign in to your Microsoft account when using PowerPoint. When you save your presentations to OneDrive, you can access them from any of your signed-in devices.

  1. To quickly open PowerPoint, press Windows logo key, type “PowerPoint 2016”, and press Enter.

  2. To start a blank presentation, press Tab until you hear: "Blank presentation." Then press Enter. The presentation opens. In Narrator, you hear: “PowerPoint edit view. Presentation 1. Slide 1, slide. ” In JAWS, you hear: “Presentation 1 ready.”

  3. To sign in, press Alt+F. In Narrator, you hear: “File menu. Presentation 1. PowerPoint window. Selected. ” In JAWS, you hear: “Backstage view. File.” Then press D. In Narrator, you hear: “Selected Account tab item.” In JAWS, you hear: “Account tab.”

  4. Press S. In Narrator, you hear: “Accounts window. Type your email or phone number.” In JAWS, you hear: “Accounts. Type your email or phone number required.”

  5. Type in your email or phone number, press Enter, and then Tab. In Narrator, you hear: “Password, editing text.” In JAWS, you hear: “Password, edit. Type in text.”

  6. Type in your password, and press Enter.

Note: If you are using an organization account and not a Microsoft account, the sign-in steps may be slightly different. For example, you may need to use a PIN or smartcard.

Tip: If you did not sign out of PowerPoint the last time you used it, the app opens without prompting you to sign in.

Add text to a slide

You can add content to a slide while in the Normal view. In the Normal view, the screen is split between the thumbnail pane, the slide editing area, and the Notes pane. To learn more about how to work with slides in different PowerPoint views, go to Get started using a screen reader with a PowerPoint presentation.

  1. To go to the Normal view, press Alt+W, and then L. In Narrator, you hear: “PowerPoint edit view. ” In JAWS, you hear: “Leaving menu bar. No selection.”

  2. To select the slide in which you want to add text, press F6 until you are in the slide thumbnail pane. In Narrator, you hear "Thumbnails," followed by the slide number, and the slide title. In JAWS, you hear: “Slide thumbnails tab.”

  3. To browse through the slides, press the Up or Down arrow keys, until you hear the number and title of the slide. If the slides are located within sections, use the Up or Down arrow keys to navigate the sections, and press the Right arrow key to expand the section.

  4. To move the focus to a slide editing area, press F6. In Narrator, you hear the slide number, title, and "Slide.” In JAWS, you hear: “Slide area.”

    Note: In Narrator, as you switch to the thumbnail area, you hear “Thumbnails” to distinguish the slide area from the thumbnail.

  5. Press the Tab key to move to a text placeholder. In Narrator, the placeholders are called text boxes, so you hear, for example: “Title text box.” In JAWS, you hear: “Title placeholder.”

  6. To replace the placeholder with your text, press Enter to go to editing mode and select all text. Then start typing.

  7. To move the insertion point to the next title or body text placeholder, press Ctrl+Enter.

    Note: You can also press Caps Lock+Right or Left arrow key to navigate the placeholders, and press Caps Lock+Enter to place the text insertion point at the end of the selected text box.

    Note: If there aren't any more text placeholders, in most cases, pressing Ctrl+Enter inserts a new slide with the same slide layout as the original slide and places the focus on the new slide's first placeholder. However, if the original slide has the "Title Slide" layout, the newly created slide will have "Title and Content" layout.

    Note: If you want to edit text that you’ve already added in a text field, press Tab to move to the text field, and then press F2 to select all text and start editing. To stop editing and move the focus back to the text box, press F2 again.

    Note: To learn how to apply character formatting using your keyboard, such as bold, underline, italics, subscript, or superscript, go to Format text in Use keyboard shortcuts to create your presentation.

Add bullets or numbers to text

You can create bulleted or numbered lists using keyboard shortcuts. You can turn existing lines of text into a list, change the bullet style, or make nested lists.

Add bullets or numbering to text

  1. In a text placeholder, select the text to which you want to add bullets or numbering.

    Tip: To learn more how to select text in PowerPoint using your keyboard, go to Select and edit text and objects in Use keyboard shortcuts to create your presentation.

  2. Choose what you want to do:

    • To add bullets, press Alt+H, and then U. Press Tab to browse through bullet styles: filled round bullets, hollow round bullets, filled squared bullets, hollow squared bullets, star bullets, arrow bullets, and check-mark bullets. You hear the bullet style description while browsing. To insert the style, press Enter.

    • To add numbering, press Alt+H, and then N. Press Tab to browse through the numbering styles: 1. 2. 3., 1) 2) 3), I. II. III., A. B. C., a) b) c), a. b. c., and i. ii. iii. You hear the numbering style description while browsing. To insert the style, press Enter.

  3. To create additional list items, place the insertion point at the end of a list item, and press Enter.

  4. To stop creating the list, place the insertion point at the end of the last list item, and press Enter, and then Backspace.

Create a bulleted list as you type

  1. At the start of a new line, type * (asterisk), and then press Spacebar or Tab.

  2. Type any text that you want. A filled round bullet is automatically created after you press Enter.

  3. To create a new list item, press Enter.

  4. To stop creating the list, press Enter, and then Backspace.

Create a numbered list as you type

  1. At the start of a new line, type 1. (the number 1 followed by a period), and then press Spacebar or Tab.

  2. Type the text you want. A numbered bullet is automatically created after you press Enter.

  3. To create a new list item, press Enter.

  4. To stop creating the list, press Enter, and then Backspace.

Indent items within a list

  1. Select the list items that you want to indent.

  2. Choose what you want to do:

    • To increase indent, press Alt+H, and then A and I.

    • To decrease indent, press Alt+H, and then A and O.

Add a hyperlink

You can add hyperlinks that open a web page, a different part of the presentation, or another file. You can also add a mailto link that opens a new email to a specific email address automatically.

Link to a web page

  1. Place the insertion point to where you want the link in your presentation.

  2. To add a link to a web page, press Control+K. In Narrator, you hear: “Insert hyperlink window.” In JAWS, you hear: “Insert hyperlink dialog.”

  3. Press Control+Tab until you hear: “Address. Editing text.” In JAWS, you hear: "Address column. Edit combo." Type in the web page address.

  4. To add text that shows instead of the address, press Tab, until you hear: “Text to display. Editing text.” Type in the text.

  5. To add the link, press Tab until you hear: “OK button.” Then press Enter.

Link to an existing file

  1. Place the insertion point to where you want the link in your presentation.

  2. To add a link to a file, press Control+K. In Narrator, you hear: “Insert hyperlink window.” In JAWS, you hear: “Insert hyperlink dialog.”

  3. Press Control+Tab until you hear: “Address. Editing text.” In JAWS, you hear: "Address column. Edit combo." Then press Tab until you hear: “Browse for file button.” To select, press Enter.

  4. To browse to the file, press Tab until you hear a folder name, for example, “This PC”, “Local Disk”, or “Desktop”. Press the Up or Down arrow keys to browse through the folders, and the Right arrow key to show sub-folders. You hear the folder names while browsing.

  5. When you find the right folder, press Enter and then Tab. You hear the name of a file in the folder.

  6. Press the Up or Down arrow keys to browse through the files, until you hear the name of the file you want.

  7. To add the link, press Enter twice.

Link to a slide in the presentation

  1. Place the insertion point to where you want the link.

  2. To add a link to a slide in the presentation, press Control+K. In Narrator, you hear: “Insert hyperlink window.” In JAWS, you hear: “Insert hyperlink dialog.”

  3. Press Control+Tab until you hear: “Select a place in this document.”

  4. To select the slide to which you want to link, press the Down arrow key until you hear the name of the slide.

  5. To add the link, press Enter.

Link to an email address

  1. Place the insertion point where you want the link in your presentation.

  2. To add an email address, press Control+K. In Narrator you hear: “Insert hyperlink window.” In JAWS, you hear: “Insert hyperlink dialog.”

  3. Press Control+Tab until you hear: “E-mail address. Editing text.”

  4. Type the email address.

  5. To add text that shows instead of the address you’ve typed, press Tab, until you hear: “Text to display. Editing text.” Then type the text.

  6. To add the link, press Enter.

Change the color of text

You can change the color of specific parts of text in your presentation.

  1. Select the text that you want to color.

  2. To change the color, press Alt+H, and then F and C. Narrator announces: “Menu.” In JAWS, you hear: "Theme colors."

  3. Press Tab until you hear the color and shade you want.

  4. To select the color, press Enter.

Change the color of hyperlink text

The color of the hyperlink text can be changed across your entire presentation by applying changes to the Slide Master.

  1. To open the Slide Master, press Alt+W, then M.

  2. To change the Slide Master color scheme, press Alt+M, then T and C.

  3. To change the hyperlink text color, in the Slide Master color scheme, press C. Then press the Up arrow key twice. In Narrator, you hear: “Hyperlink collapsed.” In JAWS, you hear: “Hyperlink submenu.”

  4. To select a new color, press Enter. Press Tab until you hear the color and shade you want. Then press Enter.

  5. To save the changes, press Alt+S.

  6. To leave the Slide Master view and return to Normal view, press Alt+W, and then L.

Highlight your text

Highlight important parts of your presentation. Highlighted parts will catch the attention of your audience. You can also highlight text in PowerPoint using the Highlight tool.

Highlight text

  1. Select the text you want to highlight.

  2. To select a Text Highlight Color, Alt+H, T, and then C. Then Use the arrow keys to navigate the color options.

  3. To select, press Enter.

Highlight text using text effects

  1. If you don't have the text highlighter feature, you can use the Highlight tool to highlight your text.

    Note: If you are not an Office 365 subscriber you may not have the Text Highlight Color option in your PowerPoint 2016.

  2. To select a text effect, press Alt+J, then D.

  3. To apply the Highlight tool for text, press T and then X. Press the Down arrow key until you hear “Glow.” Then press Enter.

  4. To select the color and highlight variation, press Tab until you hear the color and glow size in points you want. Then press Enter.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to collaborate in the cloud in PowerPoint

Use keyboard shortcuts to create your presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to add and format text in your slides and provide the audience with a well-structured and easy-to-follow presentation with relevant linking to more information.

Notes: 

In this topic

Open PowerPoint and sign in

If you want to save your presentations to OneDrive automatically, make sure you sign in to your Microsoft account when using PowerPoint 2016 for Mac. When you save your presentations to OneDrive, you can access them from any of your signed-in devices.

  1. On your Mac, press Command+Shift+A to open the Applications view in Finder.

  2. Press Control+Option+Shift+Down arrow to enter the Applications group, then use the arrow keys to browse the applications.

  3. When VoiceOver announces “Microsoft PowerPoint application,” press Control+Option+Spacebar to open PowerPoint.

  4. To sign in, press Shift+Tab repeatedly to go to the Sign in menu button. Press Control+Option+Spacebar to select the button.

  5. The Sign in dialog opens. The focus is on a text field. Type the email address or the phone number associated with your Microsoft account. When done, press the Tab key.

  6. The focus is on the Next button. VoiceOver announces: “Link, Next.” Press Control+Option+Spacebar to select the button.

  7. The Enter password dialog opens. The focus is on a text field. Type your Microsoft account password, and press the Tab key.

  8. The focus is on the Sign in button. VoiceOver announces: “Sign in button.” Press Control+Option+Spacebar to sign in.

You’re signed in and the focus is on the Account Settings menu button in the PowerPoint_generic main view. To move to other items in the view, press the Tab key.

Tip: PowerPoint keeps you signed in so you do not have to sign in the next time unless you choose to sign out separately.

Add text to a slide

When you first open PowerPoint, it opens in the Normal view. In the Normal view, the screen is split between the thumbnail pane on the left, the slide editing area in the middle, and the Notes pane down below the editing area.

  1. In the Normal view, press F6 repeatedly until you land on the thumbnail pane. VoiceOver announces: “Thumbnail Pane, list, 1 item selected.”

  2. Press Control+Option+Shift+Down arrow to enter the pane.

  3. Use the Up and Down arrow keys to browse the slides.

  4. When on the slide you want to add text to, press the Tab key until VoiceOver announces: “You are currently on a text area, inside of a text box.” If the slide has a title text box, you’re in it.

  5. To add text, press Control+Option+Shift+Down arrow key and start typing. If the text area contains placeholder text, you may need to remove it first. When done, press Esc.

  6. To move to the next text box on the slide, press the Tab key.

  7. To add text, start typing. When done, press Esc.

Add bullets or numbers to the text

You can create bulleted or numbered lists using a screen reader. You can turn existing pieces of text into a list or create lists as you type.

  1. Select the piece of text you want to format as a list.

  2. Press Control+Option+M to go to the menu bar. Press the Right arrow repeatedly until VoiceOver announces: “Format.” Press Control+Option+Spacebar to open the menu.

  3. Press the Down arrow key three times. VoiceOver announces: “Bullets and Numbering, ellipsis.” Press Control+Option+Spacebar to select.

  4. The Bullets and Numbering dialog opens with the Bullets tab selected. To go to the Numbering tab, press the Right arrow key once, and then press Control+Option+Spacebar to open it.

  5. To browse the options, use the Tab key. VoiceOver announces the options as you move.

  6. When on an option you want to use, press Control+Option+Spacebar, and then press the Tab key repeatedly until VoiceOver announces: “OK, default, button.”

  7. To insert the bullets or numbers, press Control+Option+Spacebar. The selected text is transformed into a list and the focus remains on the list.

Create a bulleted list as you type

  1. Place the cursor where you want to start the list.

  2. Type * (asterisk) and press Spacebar.

  3. Type the list item text. Press Enter to add a new list item.

    PowerPoint starts a bulleted list automatically.

Create a numbered list as you type

  1. Place the cursor where you want to start the list.

  2. Type 1. (number one and a period) and press Spacebar. PowerPoint starts an ordered list automatically.

  3. Type the list item text. Press Enter to add a new list item.

Add a hyperlink

You can add hyperlinks that open a web page, a different part of the presentation, or another file. You can also add a mailto link that uses the email account on the Mac to create a new email message with the defined address filled in automatically.

Link to a web page

  1. In PowerPoint, select the text you want to add the hyperlink to, and press Command+K.

  2. The Insert Hyperlink dialog opens with the focus in the address field. If VoiceOver did not announce "Link to an existing file or web page," press Shift+Tab once, and then press the Left arrow key until you hear VoiceOver announce the Web Page or File tab. Press Control+Option+Spacebar to select the tab.

  3. Type or paste the address of the web page you want to link to.

  4. Press the Tab key repeatedly until VoiceOver announces: “OK, default, button.” Press Control+Option+Spacebar to select the button.

The dialog is closed and the hyperlink is inserted. The focus is on the linked text on the slide.

Link to a file

  1. In PowerPoint, select the text you want to add the link to, and press Command+K.

  2. The Insert Hyperlink dialog opens with the focus in the address field. If VoiceOver did not announce "Link to an existing file or web page," press Shift+Tab once, and then press the Left arrow key until you hear VoiceOver announce the Web Page or File tab. Press Control+Option+Spacebar to select the tab.

  3. Press Tab to move to the Select button, and press Control+Option+Spacebar to select.

  4. The Choose a file to link to dialog opens. Use the Tab key to browse the sections in the dialog. To enter a section, press Control+Option+Shift+Down arrow.

  5. When on the file you want to link to, press Control+Option+Spacebar to select.

  6. Press Tab repeatedly until VoiceOver announces: “OK, default, button.” Press Control+Option+Spacebar to select the button.

The dialog is closed and the hyperlink is inserted. The focus is on the linked text on the slide.

Link to another slide in the presentation

  1. In PowerPoint, select the text you want to add the link to, and press Command+K.

  2. The Insert Hyperlink dialog opens with the focus in the address field. If VoiceOver did not announce "Select a place in this document," press Shift+Tab once, and then press the Left or Right arrow key until you hear VoiceOver announce the This Document tab. Press Control+Option+Spacebar to select the tab.

  3. Press Shift+Down arrow key to move to the table listing the slides. Press Shift+Down or Up arrow key to navigate the slides. VoiceOver announces the slides as you move.

  4. When on the slide you want to link to, press the Tab key repeatedly until VoiceOver announces: “OK, default, button.” Press Control+Option+Spacebar to select the button.

The dialog is closed and the link is inserted. The focus is on the linked text on the slide.

Link to an email address

  1. In PowerPoint, select the text you want to add the link to, and press Command+K.

  2. The Insert Hyperlink dialog opens with the focus in the address field. If VoiceOver did not announce "Email address," press Shift+Tab once, and then press the Right arrow key until you hear VoiceOver announce the Email Address tab. Press Control+Option+Spacebar to select the tab.

  3. Type in the address. If you want to define a subject for the email, press the Tab key to move to the Subject field, and type the subject.

  4. Press the Tab key repeatedly until VoiceOver announces: “OK, default, button.” Press Control+Option+Spacebar to select the button.

The dialog is closed and the link is inserted. The focus is on the linked text on the slide.

Change the color of the hyperlinks

You can change the color of all the hyperlinks across your entire presentation by applying changes to the Slide Master.

  1. To open the Slide Master, press Option+Command+1.

  2. Press F6 repeatedly until VoiceOver announces: “Slide Master, selected, tab.” Press the Down arrow to enter the ribbon. VoiceOver announces: "Scroll area."

  3. To start navigating the items on the ribbon, press Control+Option+Shift+Down arrow.

  4. Press the Right arrow repeatedly until VoiceOver announces: “Colors, menu button.” Press Control+Option+Spacebar to select the button.

  5. Press the Down arrow key once. VoiceOver announces: “Customize Colors.” Press Control+Option+Spacebar to select the option.

  6. The Create Theme Colors dialog opens. VoiceOver starts reading the items.

    In the dialog, the colors are listed on the left, and the items using a certain color are listed next to them on the right.

  7. To enter the list, press the Tab key. VoiceOver announces the color. To hear what the color is used for, press the Right arrow key. To browse the list, press the Right arrow key repeatedly.

  8. Browse until VoiceOver announces: “Hyperlink.” Press the Left arrow key once to go back to the color. VoiceOver announces: “<the color>, color well. You are currently on a color well.”

  9. Press Control+Option+Spacebar to open the color picker. By default it opens in a color wheel. To go to the color palette instead, press the Tab key repeatedly until VoiceOver announces: "Color Palettes, button." Press Control+Option+Spacebar to select the button.

  10. To navigate the colors, press the Tab key repeatedly until you land on the currently selected color. VoiceOver announces, for example: "Blue, selected." Then press the Up or Down arrow key until VoiceOver announces the color you want to use. The color is now picked and you can press Esc to close the color picker.

  11. You’re taken back to the Create Theme Colors dialog. Press the Tab key until VoiceOver announces: “Save, default, button.” Press Control+Option+Spacebar to select the button.

  12. To exit the Slide Master, press the Right arrow key until VoiceOver announces: “Close Master, button.” Press Control+Option+Spacebar to select the button. VoiceOver announces: “Pressed Close Master, button.”

The Slide Master view is closed, the hyperlink color is changed, and you return to the Normal view.

Highlight text using Text Effects

You can draw attention to the important points in your presentation by highlighting text in PowerPoint 2016 for Mac using text effects, such as shadow, reflection, or glow.

  1. Select the text you want to highlight.

  2. Press Command+Shift+1 to open the Format Shape pane.

  3. Press Tab repeatedly until VoiceOver announces: "Shape Options." Press the Right arrow key to move to Text Options, and press Control+Option+Spacebar.

  4. Press Tab once, and then the Right arrow key once. VoiceOver announces: "Text Effects, tab." Press Control+Option+Spacebar to select the tab.

  5. Press the Right arrow key until VoiceOver announces: "Scroll area." Press Control+Option+Shift+Down arrow key to enter the pane.

  6. Browse the options in the menu using the arrow keys. VoiceOver announces the items as you move.

  7. When you're on an option you want to use, press Control+Option+Spacebar.

    The text effect is applied to the piece of text you selected.

  8. To close the Format Shape pane and return to your presentation, press Control+Option+Shift+Up arrow key once, and then press Shift+Tab repeatedly until VoiceOver announces: "Close Format Shape, button." Press Control+Option+Spacebar to select.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to insert audio or video in PowerPoint

Keyboard shortcuts in PowerPoint 2016 for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Use PowerPoint 2016 for iOS with VoiceOver, the built-in iOS screen reader, to add and format text on your slides and provide the audience with a well-structured and easy-to-follow presentation with relevant linking to more information.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint 2016 for iOS, go to PowerPoint for iPhone touch guide.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Add text to a slide

When you first open PowerPoint, the screen is split between the thumbnail pane on the left (if you hold your phone in landscape orientation) or on the bottom (if you hold your phone in portrait orientation), the slide editing area in the middle, and the Notes field down below the editing area.

  1. In your presentation, select the slide to which you want to add text. To select a slide, swipe right or left until you hear "Slide <slide number> of <total number of slides>," and then swipe right or left until you hear the slide you want to select. The slides are announced as you move. Then double-tap the screen. You hear: "Selected."

  2. When on the slide you want to add text to, swipe right or left until you hear the text box type and “Text box, text field." If the text box already contains text, VoiceOver also reads the text to you. To select the text box, double-tap the screen.

  3. To add text, double-tap the screen again. Then type the text using the on-screen keyboard. To go to the keyboard, swipe right until you hear: "Q." To close the keyboard, swipe left until you hear: "Hide keyboard." Double-tap the screen.

  4. To browse to the next text box swipe left until you hear the text box.

Add bullets or numbers to text

You can create bulleted or numbered lists using a screen reader.

  1. Go to the slide where you want the list to start.

  2. To go to the ribbon, swipe right until you hear: "Show ribbon." Double-tap the screen.

  3. To go to the Home tab on the ribbon, swipe right or left until you hear a ribbon tab name and "Tab." Double-tap the screen. To browse to the Home tab, swipe right or left until you hear: "Home tab." To select, double-tap the screen.

  4. Do one of the following:

    • To create a bulleted list, swipe right until you hear: "Bullets, button." Double-tap the screen. The Bullets menu opens.

    • To create a numbered list, swipe right until you hear: "Numbering, button." Double-tap the screen. The Numbering menu opens.

  5. To browse the options in the Bullets and Numbering menu, swipe right. VoiceOver announces the options as you move. When on an option you want to use, double-tap the screen to select. The bullets or numbers are inserted.

  6. To close the ribbon, swipe right until you hear: "Hide ribbon, button." Double-tap the screen.

  7. The ribbon closes and the focus moves to the list. The on-screen keyboard becomes available and you can type the text.

Create a bulleted list as you type

  1. Select the text box where you want to start the list.

  2. Navigate to * (asterisk) on the on-screen keyboard. Double-tap the screen to select it. Then navigate to space and double-tap the screen.

  3. Type the list item text using the on-screen keyboard. When done, navigate to the return key, and double-tap the screen to select it.

    PowerPoint starts a bulleted list automatically.

Create a numbered list as you type

  1. Select the text box where you want to start the list.

  2. Using the on-screen keyboard, type 1. (number one and a period). Then navigate to space and double-tap the screen.

  3. Type the list item text using the on-screen keyboard. When done, navigate to the return key, and double-tap the screen to select it.

    PowerPoint starts a numbered list automatically.

Add or edit a hyperlink

You can add hyperlinks that open a web page. You can also add a mailto link that uses the email account on your iPhone to create a new email message with the defined address filled in automatically.

Link to a web page

  1. Go to the slide where you want to add the link.

  2. Type the web address using the on-screen keyboard, and then navigate to the space or return key. Double-tap the screen to press the key. PowerPoint creates the hyperlink automatically.

Link to a new email message

  1. Go to the slide where you want to add the link.

  2. Type the email address using the on-screen keyboard, and then navigate to the space or return key. Double-tap the screen to press the key. PowerPoint creates the link automatically.

Edit a hyperlink

  1. To edit a hyperlink, place the cursor in it and double-tap the screen with two fingers. You hear the hyperlink address.

  2. Swipe right until you hear: "Edit, button." The Edit Link menu opens.

  3. To change the hyperlink display text, navigate to the Display text field. Swipe right until you hear the current address and "Display." Double-tap the screen. Then use the on-screen keyboard to edit the display text.

    Tip: You can quickly clear the current display text without having to use the keyboard. To delete the current display text, in the Display text field, swipe right. You hear: "Clear text button." Then double-tap the screen to select.

  4. After typing the display text you want, swipe left until you hear: "Done button." Double-tap the screen.

  5. The display text is changed, and the focus moves to your presentation.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to read or add speaker notes and comments in a presentation

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Use PowerPoint for Android with TalkBack, the built-in screen reader for Android, to add text and hyperlinks to a presentation. You can also create bulleted or numbered lists to structure your presentations better.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint for Android, go to PowerPoint for Android touch guide.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Add text to a slide

  1. While you have a presentation open in PowerPoint and the focus is on a slide, double-tap the screen. You hear: "Edit button." Double-tap the screen.

  2. Swipe right until you find the text box where you want to add text. Double-tap the screen to open the text box for editing.

  3. Swipe right until you hear "Edit text button," and then double-tap the screen.

  4. Use the on-screen keyboard to type your text.

  5. Swipe down-then-left to close the keyboard.

    The cursor stays in the text box. Swipe down-then-left again to return to the slide selection view.

Add bullets or numbers to text

You can add a bulleted or numbered list to any text box in your presentation.

  1. While you have a presentation open in PowerPoint and the focus is on a slide, double-tap the screen. You hear: "Edit button." Double-tap the screen.

  2. Swipe right until you find the text box where you want to add bullets or numbers. Double-tap the screen to edit the text box.

  3. To add bullets or numbering:

    • To add a bulleted list item, swipe right until you hear "Not checked, bullets, switch, double-tap to toggle," and then double-tap the screen.

    • To add a numbered list item, swipe right until you hear "Not checked, numbering, switch, double-tap to toggle on," and then double-tap the screen.

    Note: The text box may already be set to contain a list in the PowerPoint template you use. In that case, you hear "Checked" instead of "Not checked."

  4. Use the on-screen keyboard to type the list item.

  5. To add another list item, slide your finger around the bottom right corner of the screen until you hear: "Enter." Lift your finger to insert a new list item, and use the keyboard to type.

  6. When your list is ready, swipe down-then-left to close the keyboard.

    The cursor stays in the text box. Swipe down-then-left again to return to the slide selection view.

Add a hyperlink

  1. While you have a presentation open in PowerPoint and the focus is on a slide, double-tap the screen. You hear: "Edit button." Double-tap the screen.

  2. Swipe right until you find the text box where you want to add a hyperlink. Double-tap the screen to edit the text box.

  3. Swipe right until you hear "Not checked, expand, switch," and then double-tap the screen. You hear: "Tab menu, on."

  4. Double-tap the screen, then swipe right until you hear "Insert tab, double-tap to activate," and then double-tap the screen.

  5. Swipe right until you hear "Link menu, double-tap to activate," and then double-tap the screen. You hear: "Link window, address, editing."

  6. Swipe right until you hear "Insert link," and then double-tap the screen.

  7. Swipe left or right until you hear "Edit box for address," and then double-tap the screen.

  8. Use the on-screen keyboard to type the hyperlink address.

  9. Slide your finger around the bottom right corner of the screen until you hear: "Done." Lift your finger to insert the link.

    The More options menu is closed. Swipe down-then-left to return to the slide selection view.

See also

Use a screen reader to work with slides in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint Mobile with Narrator, the built-in screen reader for Windows, to add text and hyperlinks to a presentation. You can also create bulleted or numbered lists to structure your presentations better.

Notes: 

In this topic

Add text to a slide

  1. While viewing a slide in PowerPoint, double-tap the screen with two fingers. You hear: "Custom."

  2. Swipe right until you hear "Edit button," and then double-tap the screen. You hear: "Slide, pane."

  3. Swipe right until you find the text box where you want to add text. Double-tap the screen to open the text box for editing.

  4. Use the onscreen keyboard to type your text.

  5. Slide your finger around the bottom edge of the screen until you hear: "Back, button collapsed." Double-tap the screen to close the keyboard.

    The focus stays on the Back button. Double-tap the screen again to return to the slide selection view.

Add bullets or numbers to text

You can add a bulleted or numbered list to any text box in your presentation.

  1. While viewing a slide in PowerPoint, double-tap the screen with two fingers. You hear: "Custom."

  2. Swipe right until you hear "Edit button," and then double-tap the screen. You hear: "Slide, pane."

  3. Swipe right until you find the text box where you want to add bullets or numbers. Double-tap the screen to edit the text box.

  4. To add bullets or numbering:

    • To add a bulleted list item, swipe right until you hear "Off, bullets, button," and then double-tap the screen.

    • To add a numbered list item, swipe right until you hear "Off, numbering, button," and then double-tap the screen.

  5. Use the on-screen keyboard to type the list item.

  6. To add another list item, slide your finger around the bottom right corner of the screen until you hear: "Enter." Double-tap the screen to insert a new list item, and use the keyboard to type.

  7. To finish your list, slide your finger around the bottom edge of the screen until you hear: "Back, button collapsed." Double-tap the screen to close the keyboard.

    The focus stays on the Back button. Double-tap the screen again to return to the slide selection view.

Add a hyperlink

  1. While viewing a slide in PowerPoint, double-tap the screen with two fingers. You hear: "Custom."

  2. Swipe right until you hear "Edit button," and then double-tap the screen. You hear: "Slide, pane."

  3. Swipe right until you find the text box where you want to add a hyperlink. Double-tap the screen to edit the text box.

  4. Swipe right until you hear "More options, button collapsed," and then double-tap the screen.

  5. Swipe left until you hear "Home, button collapsed," and then double-tap the screen.

  6. Swipe left until you hear "Insert, 2 of 9," and then double-tap the screen.

  7. Swipe right until you hear "Link button," and then double-tap the screen. You hear: "Link window, address, editing."

  8. Use the on-screen keyboard to type the hyperlink address.

  9. Slide your finger around the bottom right corner of the screen until you hear: "Enter." Double-tap the screen to insert the link.

    The focus returns to the slide and the More options menu is closed.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to print presentations in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Learn how to navigate PowerPoint using accessible features

Use your keyboard and Narrator, the built-in screen reader for Windows, to add text and hyperlinks to your PowerPoint Online presentation.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

In this topic

Add text to a slide

  1. In Editing View in PowerPoint Online, press Ctrl+F6 repeatedly until you land on the thumbnail pane. Narrator announces the number and title of the current slide when you've reached the thumbnail pane.

    Tip: When you open a presentation in PowerPoint Online, it opens in Reading View. To change to Editing View, press Ctrl+F6 repeatedly until you hear: "Edit Presentation." Press Enter to open the menu. Then press the Down arrow key once. You hear: "Edit in Browser." Press Enter to open the presentation in Editing View.

  2. To browse through the slides, press the Up or Down arrow keys, until you hear the number and title of the slide you want to edit.

  3. Press Ctrl+F6. Narrator announces: "Slide panel."

  4. To move the focus to the first placeholder, press Tab. Narrator announces the placeholder.

  5. To replace the placeholder with your text, press Enter and start typing. When done, press F2. Narrator announces: "Slide panel."

  6. To move to the next placeholder, press Tab. Narrator announces the placeholder. To start adding text, press Enter and type. When finished, press F2.

Add a hyperlink

  1. On a slide, select the piece of text to which you want to add a link, and press Shift+F10.

  2. Press the Down arrow key twice. Narrator announces: "Link, menu item." Press Enter to select.

  3. The Link dialog opens. Type the link address and press Enter.

    The dialog is closed and the link is added to your slide.

See also

Use a screen reader to work with slides in PowerPoint

Insert a picture using a screen reader in PowerPoint Online

Keyboard shortcuts in PowerPoint Online

Basic tasks to create a presentation in PowerPoint with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×