Use a screen reader to add a title, data labels, and a legend to a chart in Excel

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Excel 2016 with your keyboard and a screen reader such as Narrator, the built-in Windows screen reader, to add a title, data labels, and a legend to a chart. Titles, data labels, and legends help make a chart accessible because they provide non-visual elements that describe the chart.

Notes: 

In this topic

Add titles to a chart

You can give a title to the entire chart, as well as to its individual axes.

Note: Charts that don’t have axes, such as Pie or Doughnut charts, can't have axis titles.

  1. Select the chart that you want to work with.

  2. To open the Add Chart Element menu, press Alt+J, C, A.

  3. Select the type of title you want to add:

    • To add a chart title, press C. The focus moves to the Chart title field. Do one of the following:

      • To add a title above the chart, press A, type a title, and then press Enter.

      • To add a centered overlay title, press C, type a title, and then press Enter.

    • To add axes titles, press A, and then do one of the following:

      • To add a primary horizontal axis title, press H. The focus moves to the Primary Horizontal Axis Title field. Type a title and press Enter.

      • To add a primary vertical horizontal axis title, press V. The focus moves to the Primary Vertical Axis Title field. Type a title and press Enter.

  4. The title is added to your chart. To return the focus to the chart, press Esc until you hear: "Chart area, chart element, selected."

Tips: 

  • To remove a chart title, select the chart, and then press Alt+J, C, A, C, N.

  • To remove a primary horizontal axis title, select the chart, and then press Alt+J, C, A, A, H.

  • To remove a primary vertical axis title, select the chart, and then press Alt+J, C, A, A, V.

Add data callout labels to a chart

Data callout labels make a chart easier to understand because they show details about a data series or its individual data points.

  1. Select the chart that you want to work with.

  2. To select the Add Chart Element button, press Alt+J, C, A.

  3. To add Data Callout labels to the chart, press D, U.

Tip: To remove data labels, select the chart, and then press Alt+J, C, A, D, N.

Add a legend to a chart

Legends help you to quickly understand data relationships in a chart. For example, in your monthly budget worksheet, when you create a bar chart comparing projected costs with actual costs per expense category, a legend helps you to quickly identify the two different bars and to identify the categories with the greatest discrepancies.

  1. Select the chart that you want to work with.

  2. To select the Add Chart Element button, press Alt+J, C, A.

  3. To open the Legend menu, press L.

  4. To select where you want to add the legend, do one of the following:

    • To select Right, press R.

    • To select Top, press T.

    • To select Left, press L.

    • To select Bottom, press B.

Tip: To remove a legend, select the chart, and then press Alt+J, C, A, L, N.

See also

Use a screen reader to create a chart and select a chart in Excel 2016

Keyboard shortcuts in Excel for Windows

Basic tasks using a screen reader with Excel

Set up your device to work with accessibility in Office 365

Learn how to navigate in Excel using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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