Use VoiceOver with notifications in OneNote for iOS

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use OneNote for iOS with VoiceOver, the built-in iOS screen reader, to receive notifications on any additions and changes that others make to your shared notebooks. Notifications can help you keep up with the changes as they happen.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

  • Notifications are currently only available for notebooks stored on OneDrive.

In this topic

Notification settings

You can select which type of notifications you want to receive when a shared notebook has been changed by another user. In the OneNote for iOS notification settings, you can select to receive a banner, a badge, or both.

Select the type of notifications you want to receive

A banner notification is a short message that is displayed on the phone screen when the notification arrives, and it disappears automatically after a few seconds. VoiceOver reads the banner contents when the banner pops up.

A badge notification is a number on a small red dot displayed on the top-right corner of the app icon on the phone home screen. VoiceOver announces the badge as you navigate to the app on the home screen, for example: "OneNote, two new items."

  1. In OneNote, swipe right until VoiceOver announces: "Notifications, button." Double-tap the screen to select the button.

  2. The Notifications view opens. Swipe right until you hear VoiceOver announce: "Notification Settings, button." Double-tap the screen to select the button.

  3. The Notification Settings view opens. Keep swiping right until you hear VoiceOver announce: "Banner Notifications." To switch banner notifications on or off, double-tap the screen.

  4. Swipe right to move to badge notifications. VoiceOver announces: "Badge App Icon." Double-tap the screen to switch it on or off.

  5. To close the Notification Settings view, swipe left until VoiceOver announces "Close, button," and double-tap the screen.

  6. To close the Notifications view, double-tap the screen.

    Tip: You can also draw a Z-shape with two fingers to close a view.

Using notifications

In the OneNote for iOS app, you can read the received notifications and switch the notifications on or off.

Switch notifications on or off

  1. In OneNote, swipe right until VoiceOver announces: "Notifications, button." Double-tap the screen to select the button.

  2. The Notifications view opens. Swipe right until you hear VoiceOver announce: "Notification Settings, button." Double-tap the screen to select the button.

  3. The Notification Settings view opens. Keep swiping right until you hear VoiceOver announce the name of the notebook you want to change the notification settings for.

  4. Double-tap the screen to switch the notifications on or off. VoiceOver announces the current state as you tap.

  5. To close the Notification Settings view, swipe left until VoiceOver announces "Close, button," and double-tap the screen.

  6. To close the Notifications view, double-tap the screen.

Read notifications

  1. If there are new notifications when you open OneNote, a badge appears on the Notifications button in the app. To navigate to the button, swipe right until VoiceOver announces the button, for example: "Notifications, button. One unviewed notifications." Double-tap the screen to select the button.

  2. Swipe right until you hear VoiceOver read the notification.

  3. To go to another notification, swipe right.

  4. To go to the updated notebook, double-tap the screen when on a notification.

See also

Use a screen reader to read pages in OneNote

Use a screen reader to do basic tasks in OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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