Use OneNote Online to share notes with other people

In OneNote Online, you can share notes with others in a couple of different ways, depending on your needs.

You can either invite others to view and make changes your notebook, or you can create a link to a page of notes that you can paste in an email, blog, or web page.

Invite others to view or co-author a notebook
  1. In OneNote Online, open the notebook you want to share.

  2. Click File > Share > Share with People.

  3. In the left column, under Share, make sure Invite people is selected.

  4. In the To box, type the email address of the person you want to invite.

  5. In the box below, type a brief note for the recipient so they have proper context for your invitation (for example: “Here is a link to my trip planning notebook. Feel free to add anything I’ve missed!”).

  6. By default, recipients can make changes to the notebooks they’re invited to. If you only want them to view but not edit the contents of your notebook, click the blue Recipients can edit link to change the permission settings.

  7. When you’re ready to send your notebook invitation, click Share.

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Create a notebook link to share with others

If you don’t have the email addresses of the people you want to invite to view or edit your notebooks, or if you don’t want to use email for this purpose, you can easily create a custom link that lets you share notes with others.

  1. In OneNote Online, open the notebook you want to share.

  2. Click File > Share > Share with People.

  3. In the left column, under Share, click Get a link.

  4. Copy and then paste this link wherever your intended audience (for example, your blog readers) can see and click it to gain access to your notebook.

    Note: Anyone with the link address will be able to see your notebook. Be sure you're comfortable sharing the contents before sharing the link.

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