Use Narrator to do basic tasks in Word Mobile

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Word Mobile with Narrator, the built-in Windows screen reader, to perform basic tasks, such as creating, editing, and printing your documents.

Notes: 

In this topic

Create a new document

When you start Word Mobile, it opens a list of recently used documents. To create a new document:

  1. Swipe right until you hear “New button, double-tap to activate.” Double-tap the screen to open the list of templates.

  2. If you want to create an empty new document, just double-tap the screen after you hear “Blank document, 1 of 24.” If you want to create a document based on a template, swipe right to move between items until you hear the name of the template you want to use, then double-tap the screen.

Open an existing document

When you start Word Mobile, it opens a list of recently used documents. To open one of them, swipe right until you hear the name of the document you want, followed by its location. Double-tap the screen to open the document.

Tip: Keep all your Word documents in the same folder. That way it is easier to find them.

If the document you are looking for is not in the list of recent documents, you can search for it in your device or OneDrive.

Open a document from OneDrive

  1. Swipe right until you hear “Browse button, double-tap to activate.” Double-tap the screen to open the Choose an app dialog.

  2. Swipe right to move between items, until you hear “This device,” then double-tap the screen.

  3. Swipe right until the screen reader says the name of a folder, and then tells you how many there are (for example, “1 of 6”). Keep swiping right to move between items until you hear the name of the folder you want, such as “Documents.” Double-tap the screen to open the folder.

  4. The screen reader says the name of the first item in the folder, and then tells you how many there are (for example, “1 of 2”). Swipe right to move between items until you hear the name of the document you want, then double-tap the screen to open it.

Open a document on your device

  1. Swipe right until you hear “Browse button, double-tap to activate.” Double-tap the screen to open the Choose an app dialog.

  2. Swipe right to move between items, until you hear “This device,” then double-tap the screen.

  3. Swipe right until the screen reader says the name of a folder, and then tells you how many there are (for example, “1 of 6”). Keep swiping right to move between items until you hear the name of the folder you want, such as “Documents.” Double-tap the screen to open the folder.

  4. The screen reader says the name of the first item in the folder, and then tells you how many there are (for example, “1 of 2”). Swipe right to move between items until you hear the name of the document you want, then double-tap the screen to open it.

Add, edit, or format text

In addition to writing text with Word Mobile, you can also format it, for example, by adding a bulleted list. Whether you are adding text or formatting it, you can swipe up or down to change Narrator’s view mode from items, which is the usual navigation mode, to words, paragraphs, or lines. When you swipe right or left in these modes, Narrator reads the selected amount of text.

Write in your document

Before you can start writing, you need to locate the right place in your document:

  1. When you open a document, swipe left or right until you hear: “Editable text, double-tap to edit.” This tells you that you are in the writing area. Double-tap the screen to start adding text.

    • If you are starting a new blank document, simply begin writing using the keyboard or dictation.

    • If the document or template already has some text, use the screen reader’s commands for reading a paragraph, line, or word to help you find the right place to continue typing, then begin writing using the keyboard or dictation.

Tip: If you are using dictation, pausing for a moment adds punctuation to your text.

Format text

In addition to adding plain text, you can format it in various ways:

  1. While in the writing area, after finding the word, paragraph, or line you want to format with the screen reader commands, triple-tap the screen to enter selection mode. Swipe left or right to select the text you want to format, then triple-tap the screen to complete the selection.

  2. To access the formatting options, swipe up or down until Narrator is in the Items view mode, then swipe right until you hear the name of the formatting option you want, such as Bold, Italic, Underline, Bullets, or Numbering. Double-tap the screen to toggle the option on or off for the selected text.

Tip: If you only want to add Bullets or Numbering to one paragraph, you don’t have to select all of the text. Simply move Narrator’s focus somewhere in that paragraph before applying the formatting.

Stop editing a document

To stop adding or formatting text:

  1. Swipe up to switch Narrator to the “Landmarks and containers” view mode, then swipe right until you hear “App bar.”

  2. Swipe down once, then swipe right until you hear “Back, button collapsed, double-tap to activate, triple-tap to expand”. Double-tap the screen to return to the main view in Word Mobile.

Save your document

Word Mobile automatically saves your work, but you can change the save location and file name.

Save a copy of your document

When you want to make changes to your file but keep a copy of the original, save your document with a new name.

  1. While in the writing area, swipe right in the “Items” view mode until you hear “File button, double-tap to activate.” Double-tap the screen to open the File menu.

  2. Swipe right until you hear “Save button, double-tap to activate.” Double-tap the screen to open the Save dialog.

  3. Swipe right until you hear “Save a copy of this file button, double-tap to activate.” Double-tap the screen.

  4. The screen reader says “Choose an app popup, This Device.” If you want to save to OneDrive instead, swipe right until you hear “OneDrive.” After you have selected the save location, double-tap the screen.

  5. Drag your finger around the upper half of the screen until the screen reader says the name of a folder, then swipe right or left to move between items until you hear the name of the folder you want, such as “Documents” or “Folder: Documents.” Double-tap the screen to open the folder.

  6. Swipe right until you hear “Next app bar button, double-tap to activate,” then double-tap the screen.

  7. Drag your finger around the top of the screen until you hear “File name, editable text,” followed by the current file name. Double-tap the screen, then use the keyboard or dictation to write a new name for the file.

  8. Swipe up to switch Narrator to the “Landmarks and containers” view mode, then swipe right until you hear “App bar.” Swipe down once, then swipe left until you hear “Save a copy app bar button, double-tap to activate”. Double-tap the screen to save the copy.

You are now working with the copy of the document you just saved, not the original file.

Rename your document

If you started with a work-in-progress file name, you may want to rename the file later.

  1. While in the writing area, swipe right in the “Items” view mode until you hear until you hear “File button, double-tap to activate.” Double-tap the screen to open the File menu.

  2. Swipe right until you hear “Save button, double-tap to activate.” Double-tap the screen to open the Save dialog.

  3. Swipe right until you hear “Rename this file button, double-tap to activate.” Double-tap the screen.

  4. Use the keyboard or dictation to write a new name for the file. To finish writing the name, swipe up to switch Narrator to the “Landmarks and containers” view mode, swipe right, then swipe down to change back to the “Items” mode. Swipe left until you hear “Enter,” then double-tap the screen.

  5. Swipe right until you hear “Back, button collapsed, double-tap to activate, triple-tap to expand”. Double-tap the screen to return to your document.

Print your document

You may need to print your document to show it to others, for example.

  1. While in the writing area, swipe right in the “Items” view mode until you hear “File button, double-tap to activate.” Double-tap the screen to open the File menu.

  2. Swipe right until you hear “Print button, double-tap to activate.” Double-tap the screen to open the Print dialog.

  3. To check that you have the right printer selected, swipe right until you hear “Printer, combo box, double-tap to expand, collapsed.” When you double-tap the screen, the screen reader reads the name of the selected printer and tells you how many options there are (for example, “1 of 5”). To select a printer, swipe right or left until you hear the name of the printer you want, then double-tap the screen.

  4. To print the document, swipe right until you hear “Print button, double-tap to activate.” Double-tap the screen to send the document to the printer.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

See Also

Use a screen reader to insert and change text in Word

Use a screen reader to check spelling in a document in Word

Learn how to navigate in Word using accessible features

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