Understanding the Format Table dialog in Publisher

If you'd like to format a table, you can use the options in the Format Table dialog box in Publisher.

Colors and Lines tab

Use the Colors and Lines tab to apply color fills, lines, or border art to a selected table or cells.

Fill

Color – Select the fill color from the palette, or select one of the options in the list:

  • Scheme Colors – Select colors from the applied color scheme of your publication.

  • Standard Colors – Select from a standard set of colors.

  • No Fill – Click this option to give the selected cells or table no fill of any kind. Cells with no fill have a transparent background.

  • More Colors – Click this option to open the Colors dialog box. You can select a new color from the standard color palette, or you can select a custom color that you can define by using the RGB, HSL, or CMYK color model. You can also select a PANTONE® color.

    Note: PANTONE® Colors displayed here may not match PANTONE-identified standards. Consult current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2007.

Fill Effects – Click this option to open the Fill Effects dialog box, where you can apply fill effects like gradients, textures, patterns, picture fills, and tints.

Transparency – Enter a percentage of transparency in the Transparency box, or use the slider to set the transparency for the fill. This option is available only if you selected a fill of some kind.

Line

Color – Select the fill color that you want from the palette, or select one of the options in the list:

  • Scheme Colors – Select colors from the applied color scheme of your publication.

  • Standard Colors – Select from a standard set of colors.

  • No Outline – Click this option to give the selected cells or table no outline of any kind.

  • More Colors – Click this option to open the Colors dialog box. You can select a new color from the standard color palette, or you can select a custom color that you can define by using the RGB, HSL, or CMYK color model. You can also select a PANTONE color.

Weight – Enter a line weight. This option isn't available if No Color is selected.

Preview – Shows the selected fill and line styles. The buttons around the Preview section correspond to the lines for the object. You can apply line formatting to individual lines by selecting only the buttons that correspond to the lines that you want to change. Publisher displays buttons that correspond to the vertical and horizontal lines that divide the table cells. If you've set up cell diagonals, Publisher displays a button that corresponds to the diagonal line.

Presets – Click one of the Presets options to apply a set of lines to the object. You can select options that correspond to no lines, all borders, or all borders and cell dividers.

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Size tab

Note: If you select a table, and you have enabled support for an East Asian or right-to-left language through the Microsoft Office system Language Settings, this tab is called Size and Direction.

Size and rotate

Height – Enter the height that you want for the table.

Width – Enter the width that you want for the table.

Rotation – Enter the amount, from 0 to 359 degrees, that you want to rotate the table clockwise.

Notes: 

  • The Height and Width settings are always the dimensions of an unrotated table.

  • When you change the Height and Width settings under Size and rotate, the proportional Height and Width settings under Scale change accordingly.

Scale

Height – Enter the height that you want for the table as a percentage of its original size.

Width – Enter the width that you want for the table as a percentage of its original size.

Notes: 

  • The Height and Width settings are always the dimensions of an unrotated table.

  • When you change the Height and Width settings under Scale, the exact measurement Height and Width settings under Size and rotate change accordingly.

Lock aspect ratio – Select this check box to keep the Height and Width settings in the same proportion. For example, if you change the Height to 150 percent, Publisher automatically changes the Width to 150 percent.

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Layout tab

Use the Layout tab to determine the exact position of the table on the page. You can also choose options for wrapping text around a table on top of a text box or on top of an AutoShape that has text in it.

Object Position – If the table is on top of a text box or AutoShape, choose whether you want it to be Inline have an Exact (fixed) position.

Position on page

Select these options to precisely position the table on a page. These options aren't available for inline tables.

Horizontal – Enter the amount of space you want between the table and the part of the page listed in the From box.

From – Choose the part of the page (Top Left Corner, Center, or Top Right Corner) where you want the horizontal position of the table to be measured from.

Vertical – Enter the amount of space you want between the table and the part of the page listed in the From box.

From – Choose the part of the page (Top Left Corner, Center, or Top Right Corner) where you want the vertical position of the table to be measured from.

Wrapping Style – If the table is on top of a text box or AutoShape with text, you can choose how you want the text to wrap around the table.

  • Square – Wraps text around all sides of the selection rectangle of the table.

  • Tight – Wraps text as closely as possible to the table.

  • Through – Wraps text around the perimeter and inside any open portions of the table.

  • Top and bottom – Wraps text above and below the table, but not on either side.

  • None – Removes all text-wrapping formatting so text doesn't wrap around the table. If the table is transparent, the text behind it will show through. Otherwise, the text will be hidden behind the table.

Wrap text – If the table is on top of a text box or AutoShape, and you've selected Square, Tight, or Through under Wrapping Style, you can choose how you want to place the text.

  • Both sides – Places text on both sides of the table.

  • Left only – Places text on the left side of the table.

  • Right only – Places text on the right side of the table.

  • In largest space available – Places text on the side of the table with the most space.

Distance from text – If the table is on top of a text box or AutoShape, and it's an inline object or you've selected Square under Wrapping Style, you can determine the distance between the selection rectangle of the table and the text that wraps around it.

  • Automatic – When you select this check box, Publisher automatically places text the default distance (0.04 inch) away from the table. To change the settings, clear the Automatic check box, and then enter the measurements you want in the Top, Bottom, Left, and Right boxes.

Horizontal alignment – If the table position is Inline, you can choose whether you want it to stay to one side of the text box or AutoShape, or move from one side to the other as text is added or deleted.

  • Left – Click this option to keep the inline table near the left side of the text box or AutoShape as text is added or deleted.

  • Right – Click this option to keep the inline table near the right side of the text box or AutoShape as text is added or deleted.

  • Move object with text – Click this option to keep the inline table at a specific place in a line of text, so it moves from one side of the text box or AutoShape to the other as text is added or deleted.

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Cell Properties tab

Use the Cell Properties tab to select options for placing data within the cell of a table.   

Note: The Cell Properties tab is available only when the selected object is a table.

Vertical alignment

Choose whether you want to align the text at the Top, Middle, or Bottom of the table cell.

Text Box Margins

You can use these settings to control the spacing between rows and columns of a table.

Left – Enter the amount of space you want between the left edge of the table cell or AutoShape and the text inside it.

Right – Enter the amount of space you want between the right edge of the table cell or AutoShape and the text inside it.

Top – Enter the amount of space you want between the top edge of the table cell or AutoShape and the text inside it.

Bottom – Enter the amount of space you want between the bottom edge of the table cell or AutoShape and the text inside it.

Rotate text within AutoShape by 90º – Select this check box to turn the text inside the table cell or AutoShape a quarter turn (90 degrees) to the right.

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Apply your changes

After adjusting the settings on all tabs, click OK to apply the changes to your table.

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