Turn your presentation into a video

When you make a recording of a presentation, all its elements (narration, animation, pointer movements, timings, and so on) are saved in the presentation itself. In essence, the presentation becomes a video that your audience can watch in PowerPoint.

So you have two options for turning your presentation into a video that's ready to view:

  • Save/export your presentation to a video file format (.mp4 or .wmv), or

  • Save your presentation as a PowerPoint Show (.ppsx) file. (When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, ready to view immediately.)

After you've created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you're ready to create a video file.

  1. On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

  2. Click File > Export > Create a Video. (Or, in PowerPoint 2016 only: On the Recording tab of the ribbon, click Export to Video.)

  3. In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size. (You may want to test them to determine which meets your needs.)

    Option

    Resolution

    For displaying on

    Presentation Quality

    1920 x 1080, largest file size

    Computer and HD screens

    Internet Quality

    1280 x 720, medium file size

    Internet and DVD

    Low Quality

    852 x 480, smallest file size

    Portable devices

  4. The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)

    • If you haven't recorded timed narration, by default the value is Don't Use Recorded Timings and Narrations.

      The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, click the up arrow to increase the duration, or click the down arrow to decrease the duration.

    • If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations.

  5. Click Create Video.

  6. In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then click Save.

  7. In the Save as type box, choose either MPEG-4 Video or Windows Media Video.

    You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.

    Tip:   For a long video, you can set it up to be created overnight. That way, it’ll be ready for you the following morning.

  8. To play your newly-created video, go to the designated folder location, and then double-click the file.

After you've created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you're ready to create a video file.

  1. On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

  2. On the File menu, click Save & Send.

    Create a video
  3. Under Save & Send, click Create a video.

  4. To display all video quality and size options, under Create a video, click the Computer & HD Displays down arrow.

  5. Choose one of these video quality options. (You may want to test them to determine which meets your needs.)

    This option

    Creates a video file with

    Computer & HD Displays

    Very high quality and large file size

    Internet & DVD

    Medium quality and moderate file size

    Portable Devices

    Low quality and the smallest file size

  6. Click the Don't Use Recorded Timings and Narrations down arrow, and then do one of the following:

    • If you didn't record and time voice narration and laser pointer movements , click Don't Use Recorded Timings and Narration.

      The default time spent on each slide is set to 5 seconds. To change that, to the right of Seconds to spend on each slide, click the up arrow to increase, or the down arrow to decrease the seconds.

    • If you recorded and timed narration and pointer movements , click Use Recorded Timings and Narrations.

  7. Click Create Video.

  8. In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then click Save.

    You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.

    Tip:   For a long video, you can set it up to be created overnight. That way, it’ll be ready for you the following morning.

  9. To play your newly-created video, go to the designated folder location, and then double-click the file.

When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than it edit mode. The viewer begins watching the presentation immediately.

  1. On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

  2. On the File menu, select Save As.

  3. Choose the folder location where you want to store your PowerPoint Show file.

  4. In the Save as type box, choose PowerPoint Show (*.ppsx).

    The list of file types in PowerPoint includes "PowerPoint Show (.ppsx)"
  5. Select Save.

Why turn your presentation into a video?

When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it and let it play as a video.

  • PowerPoint 2010 saves your presentation as a Windows Media Video (.wmv) file. (If you do not want to use the .wmv file format, you can use a third-party utility to convert your file to another format, such as .avi or .mov.)

  • PowerPoint 2013 and PowerPoint 2016 can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.

Some tips to remember when recording your presentation as a video:

  • You can record and time voice narration and laser pointer movements in your video.

  • You can control the size of the multimedia file and the quality of your video.

  • You can include animations and transitions in your movie.

  • Viewers do not need to have PowerPoint installed on their computers to watch it.

  • If your presentation contains an embedded video, the video will play correctly without your needing to control it.

  • Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created

What parts of a presentation won't be included in a video?

The following items won't be included in a video that you create using PowerPoint:

  • Media inserted in previous versions of PowerPoint. To include these, you can convert or upgrade the media object.

    For example, if you inserted the media using PowerPoint 2007, it will be linked and it will play in the presentation.  However, when you export the file as a video, the linked media will be dropped.  You can convert the file to the new file format (click the File tab, and under Info, click Convert), or you can right-click the media object and then click to upgrade; it will embed the file and export it correctly.

  • QuickTime media (unless you have a third-party QuickTime codec named ffdShow installed and you have optimized for compatibility)

  • Macros

  • OLE/ActiveX controls

What to do with your video after creating it?

After you create a video, you can share it with others by using the following methods:

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