Take meeting notes in Teams

Meeting notes are a great place to capture and share notes before, during, and after a Teams meeting.

A few things to keep in mind:

  • Only people in the same org as the meeting organizer will be able to start or access meeting notes.

  • Meeting notes are available for up to 20 people. If a meeting has more than 20 people, only the first 20 will have access to notes.

  • Only people who are invited to a meeting before notes are created will have access to them. People invited later won't have access.

Before the meeting

To take notes before a meeting, go to Calendar Meetings button , select the meeting, and then Chat with participants. Select the Meeting Notes tab, then Start taking meeting notes.

Add the agenda or other important discussion points. @mention people to get their attention or assign action items.

Note: Pre-meeting notes are currently only available for meetings that don't take place in a channel. If you click Chat with participants in a meeting that takes place in a channel, you'll be taken to that channel.

During the meeting

Once you’re in the meeting, go to More options More options buttonShow meeting notes Meeting notes button in your meeting controls. If you have not taken any notes yet, select Start taking meeting notes.

Otherwise, start typing your notes. Use the controls at the top of the panel to format and lay out the text. To add a new note, select Add a new section here. Use @mentions to draw someone's attention to a specific note or assign an action item.

Meeting notes

Note: When you first add a note, a message will be posted on your behalf in the meeting chat. 

In a recurring meeting, the notes persist from meeting to meeting. Each meeting becomes a new section in the notes.

After the meeting

Go to the channel where the meeting occurred (or the meeting chat if the meeting wasn't in a channel) and find the meeting. Beneath it, select Show notes in fullscreen.

Meeting notes in a chat

The meeting notes open in a Wiki tab that you can read or add to. Edit and format the tab just like you would any other Wiki tab.

Meeting notes tab
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