Switch to Skype for Business from Hangouts Meet

Switch to Skype for Business from Google Hangouts Meet and start working together with these quick instructions on how to create, run, and participate in online meetings with Skype for Business.

With Skype for Business:

  • Start instant message conversations and voice or video calls.

  • Schedule and join meetings.

  • Present your screen during meetings, or let others present theirs.

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Note: Features and information in this guide apply to Skype for Business Onlineas available through Office 365.

Differences*

Feature

Skype for Business

Hangouts Meet

Screen sharing

  • Share desktop

  • Share program

  • Present screen

  • Present window

Video call controls

  • Mute/unmute

  • Remove from call

  • Gallery, Speaker, Content, and Compact views

  • Mute/unmute

  • Remove from call

Meeting notes

  • Meeting note-taking through interoperation with OneNote

    • Add shared notes to a meeting request. Attendees can view or edit OneNote meeting notes.

    • Take notes on your own to add your private, personal notes to the meeting that aren’t visible to others.

  • Meeting note-taking is not natively available in Hangouts Meet. Note-taking requires a separate application.

Whiteboard

  • Annotations tools

    • Type notes

    • Draw

    • Erase

    • Point

    • Import images to shared whiteboard

  • Download whiteboard permissions

    • Owner

    • Presenters

    • Anyone

  • No native whiteboard capabilities. Whiteboarding functionality requires an additional application.

Polling

  • Polling integrated into Skype for Business.

    • Presenters can use polling to gather anonymous responses from participants.

    • Presenters can see the results and can either hide the results or show them to all attendees.

  • No native polling capabilities in Hangouts Meet. Polling requires a separate application.

Q&A manager

Provides a structured environment for answering questions during a meeting. One presenter can answer questions while another presents meeting content.

No native Q&A capabilities in Hangouts Meet. Polling requires a separate application.

Meeting participants

Up to 250 participants.

If you have G Suite Enterprise you can host a Hangouts Meet video meeting for up to 30 participants.

If you have G Suite Basic and Business, you can host a Hangouts Meet video meeting for up to 25 participants.

Dial-in conferencing

Dial-in access to Skype for Business meetings is available in 90+ countries.

Dial-in access to Hangouts Meet meetings is available inthe United States.

*Differences are based on Hangouts Meet in G-Suite Enterprise Edition and Skype for Business in Office 365 E5 plan as of May 2017.


Focus on the things you're doing together, even when you’re far apart, with real-time co-authoring, desktop sharing, and application sharing.

Share your screen with others

  1. In the meeting window, select Share Content Share Content , and then select an option:

    • Share your Desktop to show the entire contents of your desktop.

    • Share a Window and double-click the program or window you want to display.

  2. Select Stop Sharing when you're done.

    Learn more

Screenshot of the open Share Content menu.

Co-author a document with others

  1. In the meeting window, select Share Content Share Content , and then select Co-Author Office Doc.

  2. Select the file you want others to be able to edit.

    Learn more

Co-author a document

Brainstorm an idea with the whiteboard

  1. In the meeting window, select Share Content Share Content , select More, and then select Whiteboard.

  2. Select the pen, highlighter, or other items in the tool set as needed.

    Learn more

Whiteboard

Collaborate within Office 365 apps

  1. Open the presentation, spreadsheet, or document you want to share.

  2. Select File > Share > Present Online > Present.

Collaborate with other Office 365 apps

Connect with your team through chat, voice or video call, or messaging with your team with Skype for Business.

Find or add a contact

  1. On the Contacts tab Contacts tab icon , in the Find someone box, type a name or email address.

  2. In the search results, right-click the person you want to add, and select Add to Contacts List.

    Learn more

Screenshot of the Skype for Business window while searching for a contact to add.

Start a conversation

  1. On the Contacts tab Contacts tab icon , point to a contact's picture.

  2. Select Send an IM Send an IM to contact .

  3. Type your message.

  4. Select Send Send or press Enter.

    Learn more

The Skype for Business quick menu with the IM icon active.

Start a voice or video call

  1. On the Contacts tab Contacts tab icon , point to a contact's picture.

  2. Select Call Call contact or Start a video call Start a video call with contact .

    Learn more

The Skype for Business quick menu with the Call icon active.

Set your presence status

  1. Select the status arrow below your name.

  2. Select the presence indicator you want to display.

  3. To undo, or have Skype for Business automatically update your status, select Reset Status.

    Learn more

Screenshot of the Skype for Business window with the Status menu open.

See your conversation history

  1. In the main window, select the Conversations tab Conversations tab icon .

  2. Narrow the list by selecting Missed or Calls.

    Learn more

View your conversation history

Easily join a meeting with a single touch or click from your calendar, or schedule a meeting in advance or start one at any time.

Start an instant online meeting

  1. On the Meetings tab Meetings icon , select Meet Now.

  2. In the meeting window, select Invite More People to add others to the meeting.

    Learn more

Screenshot of the Meetings tab of the Skype for Business window.

Schedule an online meeting in Outlook

  1. Open your Outlook calendar.

  2. On the Home tab, select New Skype Meeting.

  3. Complete the meeting request.

    Learn more

Skype for Business Schedule Meeting

Join a scheduled online meeting

  • In the Outlook meeting request, select Join Skype Meeting.

  • Or, in the Outlook meeting reminder, select Join Online.

  • Or, in the Skype for Business window, select the Meetings tab Meetings icon , and then double-click the meeting to join.

    Learn more


Meeting join options

Record your online meeting

  1. In the meeting window, select More Options > Start Recording.

  2. Use the controls at the bottom of the meeting to pause, resume, or stop the recording.

    Learn more

Start recording
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