Switch to SharePoint Online from Google Sites

Switch to SharePoint Online from Google Sites and start working together with these quick instructions on how to access, upload, and share the content, information, and apps your team relies on with SharePoint Online.

Screenshot of the SharePoint Modern mode home page.

Note: Features and information in this guide apply to SharePoint Online as available through Office 365.

Differences*

Feature

SharePoint Online

Google Sites

Create

  • Choice of site type and template for a team and/or for communicating broadly across your org

  • Configurable pages, document libraries, lists, apps, news, and recent site activity.

  • Multi-column pages can be edited with a built-in WYSIWYG editor.

  • Configurable web parts for adding rich content in pages such as people, highlighted content, video & social stream.

  • Choice of page templates (including announcement, file cabinet, and list) and a choice of themes.

  • Pages can be edited with a built-in WYSIWYG editor.

Secure

  • Permissions can be applied to site, collection, page, library, list, folder, or file.

  • Permission levels:

    • Site owners

    • Site members (edit)

    • Site visitors (read)

  • Permissions can be applied to site.

  • Permission levels:

    • Is owner

    • Can edit

    • Can view

Collaborate

  • Files in SharePoint Online can be co-authored with Word, PowerPoint, or Excel Online or Word or PowerPoint 2016. See Collaborate on Excel workbooks at the same time with co-authoring for details on co-authoring with Excel.

  • Files can be displayed on a page, linked to on a page, or added to a document library.

  • Files can be checked out or unshared to prevent changes.

  • Users can get notifications when a file or site changes.

  • Find things your colleagues are working on, news relevant to you, recently used sites, and sites based on recent searches or suggested by the Microsoft Graph.

  • Connected experiences such as People cards that surface content and details from your colleagues’ profiles.

  • Files are co-authored within Drive.

  • Files from Drive can be linked to on a page or added to a file cabinet.

  • Files can be locked to prevent changes.

  • Users can get notifications when a file changes.

Manage documents

  • Files can be created on the site or added from another location and displayed in thumbnail view or list view.

  • Build workflows and develop custom apps with Flow and PowerApps integration in document libraries and lists.

  • Files, images, and conversations are created and accessed from outside the site in Drive and email.

Sync files for offline use and uploading

  • Files stored on SharePoint sites can be synced locally for offline use and for uploading to the site for sharing.

  • Files stored in Drive can be synced locally for offline use and for uploading to the site for sharing.

Work on the go

  • SharePoint mobile apps for:

    • Android

    • iOS

    • Windows Phone

  • New SharePoint sites feature responsive design to adapt to mobile web browsers.

  • There are no mobile apps for Google Sites.

  • New Sites feature responsive design to adapt to mobile web browsers.

*Differences are based on G-Suite Basic Edition and Microsoft's Office 365 E3 plan as of May 2017.

Share a site

  1. On the site, in the top right, select Settings.

  2. Select Site Permissions.

  3. Select Invite people, and then choose to add members (to add people to the Office 365 Group) or Share Site Only to just share the site.

See Share a site.

Site permissions box

Invite people to your SharePoint site

Share a folder or file

  1. Select the file or folder.

  2. Select Share in the toolbar.

  3. If you like, change the link type (optional).

  4. Type the email address of the person or group that you want to share with.

  5. If you like, type a message.

  6. Select Send.

Screenshot of sharing dialog box showing a sharing link for people inside the organization.

Create a SharePoint Online site

  1. Sign in to office.com/signin.

  2. Select the Office 365 App Launcher Office 365 app launcher icon and then select SharePoint.

  3. Select + Create site.

  4. Select whether you'd like to create a Team site or a Communication site.

  5. Name your site, give it a description, select privacy settings, and then select Next.

  6. Add the names or email addresses of anyone else you want to manage the site in the Add additional owners box.

  7. Add the names or email addresses for everyone you want to be a member of your site and then select Finish.

See Create a team site in SharePoint Online.

Create Site command

New SharePoint Team Site

Add members to a team site

Add a page to a site

  1. Go to the home page of the site where you want to add a page.

  2. Select + New, and then select Page.

  3. Give your page a title by typing in the Name your page area.

See Add a page to a site.

New Page

Add contents to a page

Use web parts to add text, images, documents, links and more to your page.

  1. On your page, hover under the title (or between existing web parts) and select the +.

  2. Select the web part you want to add.

See Using web parts on SharePoint Online pages.

Add web parts

Customize navigation

  1. Select Edit at the bottom of the left-hand menu.

  2. Add a link, edit the display name or address for a link, move a link up or down, create sub links, etc.

See Customize the navigation on your team site.

SharePoint left-hand menu

Insert link on left-hand nav

Upload folders and files to a document library

  1. Select your file or folder on your PC.

  2. Drag and drop to Documents in SharePoint.

See Upload a folder or files to a document library.

Drag a file to a SharePoint documents library

Create new Office documents in a document library

  1. Select the Office document type from the new menu in Documents.

  2. Rename the file in the title bar.

Changes you make in Word, Excel and PowerPoint Online are saved to the document library as you type.

See Create a new file in a document library.

Create a new file in a document library in Office 365

Name/Rename a file

Find sites, files, and other information

  1. Select the Office 365 App Launcher Office 365 app launcher icon and then select SharePoint.

  2. You'll see sites you visit frequently, sites you're following (including the site you just created), and suggested sites.

  3. Use search to find additional sites, files, or people in your organization.

See Find news, sites, and portals in Office 365.

SharePoint Online

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