Switch to OneDrive from Google Drive

Switch to OneDrive from Drive and start collaborating with these quick instructions on how to open, upload, and edit files on your own or with your team.

Note: Features and information in this guide apply to OneDrive through Office 365.

With OneDrive, your files are secure and available everywhere. Experience advantages like:

  • The best with Office 365 - edit and co-author across the browser, mobile apps, or desktop apps, along with intelligent discovery and insights

  • Support for over 270 file types

  • Security and IT confidence

  • Cloud leadership and compliance - trusted enterprise-grade compliance and security

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Differences*

Feature

OneDrive

Drive

Collaborate

  • Multiple users can simultaneously edit Office files stored in OneDrive, with Office 2016 on the desktop or Office Online in a browser.

  • Documents in OneDrive can be linked to on a SharePoint page or added to a document library.

  • Files and folders are private until you share them. You can stop sharing afterwards to prevent changes.

  • Users can see who last edited a file and roll back to a previous version.

  • Multiple users can simultaneously edit a G Suite product file stored in Drive, with Google G Suite products in a browser.

  • Documents in Drive can be linked to on a Sites page or added to a file cabinet. 

  • Files and folders are private until you share them. You can stop sharing afterwards to prevent changes.

  • Users can see who last edited a file and roll back to a previous version.

  • Files can be locked to prevent changes. 

  • Users can get notifications when a document changes. 

Open, Store, Share Office files

  • No additional software needed to open, store, and share Office files with desktop apps. 

  • Can open Office files with Office apps directly from a browser.

  • Requires OneDrive mobile app in the store for iOS, Android, or Windows devices.

  • Requires additional software download to open, store, and share Office files with desktop Office apps.

  • Requires Drive app configured as a document provider to open, store, and share Office files with Office mobile apps.

Set permission when sharing

  • Can view

  • Can edit (full edit access)

  • Can view

  • Can comment

  • Can edit

  • Is owner (Can change owner of file or folder)

Sync files for offline use

  • OneDrive sync client allows syncing files from OneDrive, SharePoint sites, or Office 365 groups.

  • Google Drive allows syncing files in My Drive.

*Differences are based on G-Suite Basic Edition and Microsoft's Office 365 E3 plan as of May 2017.

Share your OneDrive files with others, to collaborate and work on files together. You can set permissions for who can view or edit them, see who you've shared files with, and see files shared with you.

Share a file or folder

  1. Sign in to office.com and select OneDrive.

    Sign in to https://login.partner.microsoftonline.cn and select OneDrive.

    Sign in to https://portal.office.de and select OneDrive.

  2. Select the file or folder you want to share, and then select Share Share.

  3. Enter a name or email address.

    Note: Select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply.

  4. Select Send.

Share a file or folder in OneDrive for Business

Get a link for sharing

  1. Select a file or folder and select Copy link.

  2. Select the drop-down if you want to change permissions.

  3. Select Copy.

  4. Paste the link (Ctrl+V) where you want, for example, in an email or on a website.

Copy link in OneDrive for Business

See files people shared with you

  • Select Shared with me in the left nav.

Share with me in OneDrive for Business

See who you shared a file with

  1. Look at the Sharing column to see which files you shared.

  2. Click Shared to open the Details pane and see who has access.

Shows who Has Access to shared files

When you save your files to OneDrive, you can get to them from anywhere—your computer, laptop, tablet, or phone.

Use OneDrive in your browser

  1. Sign in to office.com and select OneDrive.

    Sign in to https://login.partner.microsoftonline.cn and select OneDrive.

    Sign in to https://portal.office.de and select OneDrive.

  2. Right-click a file, and select a command.

App launcher in Office 365

Use OneDrive on your desktop

If you use Windows 10, OneDrive may have already asked you to sign in to sync your files.

  • In File Explorer, select:

    OneDrive – [your company].

If OneDrive isn't setup, see Get started with the new OneDrive sync client in Windows or Get started with the new OneDrive sync client on Mac OS X.

Screenshot of OneDrive for Business files in File Explorer

Use OneDrive on your mobile device

  1. Open the OneDrive mobile app and select Files or Recent.

  2. Select the file.

If you need to install the Office mobile apps, see Set up Office apps and email on a mobile device.

OneDrive for iOS

Create files and save them to OneDrive, so you can edit them from anywhere.

Create a file or folder

  1. Select New and then select Folder or the type of file you want to create.

  2. To rename the file, click the file name on the title bar, type a new name, and press Enter.

  3. When you’re done, click your name on the title bar to go back to OneDrive.

New file or folder menu in OneDrive for Business

Upload a file or folder

  • In OneDrive, select Upload.

  • In File Explorer, select the files and drag them to OneDrive.

    Note: To upload a folder, use Microsoft Edge or Google Chrome. In other browsers, first create a folder, then select and upload the files you want.

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Search for files

  1. Type a word or phrase in the Search box.

  2. Select a file, or press Enter.

Search in OneDrive for Business

Edit a file

  • Click the file name.

  • Or, right-click the file, select Open, and then select Open in <App name>.

    Changes are saved automatically in the Online apps.

Open file in Word Online in OneDrive

Get help with OneDrive

Select ? and:

  • Select Tell me what you want to do, type what you want help with, and select a topic from the results.

  • Or, select a topic under What's new.

Or, email the OneDrive support team.

Help pane in OneDrive for Business
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