Switch to OneDrive for Business from Box

Making the Switch

OneDrive for Business is included with Office 365, so you can access, upload, and share your files from anywhere you use Office—on your desktop, the web, and your mobile devices. No need to download and install extra software, or to leave your Office app to log in to a third-party web service.

Just look for OneDrive – [your company name].

 

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Differences*

Box Business Plus

OneDrive for Business

Open, Store, Share

Requires download of additional software to open, store, and share Office files with desktop Office applications.

Requires adding Box as a service to each Office mobile app to open, store, and share Office files with Office mobile apps.

No additional software or authentication needed to open, store, and share Office files with Office online, the Office desktop apps, and Office mobile apps.

Collaborate

Multiple users can simultaneously edit on a browser Office files stored in Box.

Multiple users can simultaneously edit Office files stored in OneDrive, with Office 2016 on the desktop or Office Online on a browser.

Permission Levels

Co-owner (multiple owners allowed), Editor, Viewer Uploader, Previewer Uploader, Viewer, Previewer, Uploader

Simplified levels:

Can view, Can edit

Comments, notes

Supports threaded comments for each file and folder.

Note-taking app requires separate download.

Office 365 supports threaded comments from within Office files.

OneNote note-taking app an integrated part of Office 365.

*Differences are based on Box Business edition and Microsoft's Office 365 E3 plan as of February 2017.

Box

OneDrive

Online

  1. From a browser, sign in to your Box account.

  2. Right-click the file, and select a command.

  1. From a browser, sign in to your Office account.

  2. In the Office 365 app launcher, select OneDrive.

  3. Right-click the file, and select a command

 

Screenshot showing the shortcut menu for a selected file

Office desktop

  • Select File > Open.

  • Select Box.

    Note: Requires Box for Office.

  • Select File > Open.

  • Select OneDrive - [your company name].

 

Screenshot of File > Open menu in Word.

Mobile app

  1. In the Box mobile app, tap All Files or Recents.

  2. Tap the file.

  1. In the OneDrive mobile app, tap Files or Recent.

  2. Tap the file.

    Note: To install the mobile apps, see Set up Office apps and email on a mobile device.

 

Screenshot of OneDrive mobile app with Files button highlighted

Office mobile apps

  1. Add Box in Account > Add a Service for each Office app you use.

  2. Tap Open and tap Box.

  3. Tap a file.

  1. Tap Open and tap OneDrive – [your company name].

  2. Tap a file.

 

Screenshot of Places screen in the Word mobile app.

Box

OneDrive

Online

  • Select New to create a new folder or file.

    Select Upload, or drag and drop onto the window to upload a new file.

  • Select New to create a new folder or Office file.

    Select Upload, or drag and drop onto the window to upload a new file.

 

Screenshot showing Upload selected

File sync

  • Install Box Sync to sync your Box files to your computer.

 

Screenshot of the first screen of OneDrive Setup

Office desktop

  • Select File > Save As > Box, or select Upload from the Home tab on the ribbon.

    Note: Requires Box for Office.

  • Select File > Save As > OneDrive - [your company name].

 

Screenshot of Excel Save As dialog

Outlook

  1. While composing a message in Outlook, select Upload and Attach from the Message tab on the ribbon.

  2. Select the file, and select Open.

  3. Select the Box folder to upload the file to, and select Upload.

    Note: Requires Box for Office

  1. While composing a message in Outlook, select Message > Attach file > Browse this PC... and select the file to attach.

  2. Select the drop down menu next to the attachment, and select Upload to OneDrive.

 

Screenshot of an Outlook compose window, showing an attached file with the Upload command selected.

Mobile app

  • In the Box mobile app, tap + to:

    • Create a new folder

    • Take a new photo or video, or choose one already on your device.

    • Create a Box Note

  • In the OneDrive mobile app, tap + to:

    • Create a new folder

    • Take a new photo or video, or choose one already on your device.

    • Create a Word document, Excel spreadsheet, or PowerPoint presentation on your mobile device.

 

Screenshot of the Files screen in Word for iOS, showing the Add menu.

Office mobile apps

  1. Add Box in Account > Add a Service for each Office app you use.

  2. Tap Open and tap iPhone.

  3. Tap Select the More Options icon More next to the file you want to upload.

  4. Tap Move to Cloud.

  5. Tap Box.

  1. Tap Open and tap iPhone.

  2. Tap More Select the More Options icon next to the file you want to upload.

  3. Tap Move to Cloud.

  4. Tap OneDrive - [your company name].

 

Screenshot of Places > iPhone screen in Excel for iOS devices.

Box

OneDrive

Online

  • Select Share next to your file.

  • Select a file or folder, and select Share or Get link.

 

Screenshot of shortcut menu in OneDrive for Business online.

Office desktop

  • Select File > Share > Share from Box, or select Share from the Box group in Home tab on the ribbon.

    Note: Requires Box for Office

  • Select File > Share, or select Share on the ribbon.

    Note: Requires Office 2016

 

Screenshot of share file section in Word

Mobile app

  • In the Box mobile app, tap Select the More Options icon More next to the file to share.

  • Tap Share.

  1. In the OneDrive mobile app, press and hold the file or folder you want to share until the selection checkmark appears next to it.

  2. Tap the OneDrive app Share icon Share icon.

 

Screenshot of OneDrive mobile app with a file selected and upload icon highlighted

Office mobile apps

  1. Add Box in Account > Add a Service for each Office app you use.

  2. Tap Open > Places and tap Box.

  3. Tap OneDrive app More icon More next to the file to share.

  4. Tap Share.

  1. In an Office mobile app, tap Open > Places and tap OneDrive [your company name].

  2. Tap OneDrive app More icon More next to the file to share.

  3. Tap Share.

 

Screenshot of file in Word for iOS devices, with More icon highlighted.
Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×