Show or hide columns

You can use columns in lists and libraries to collect and display more information, such as department name, author, or project number. Show more columns when you want to see more information about a list or library, or to sort and filter the list or library by using the information in a column. Hide a column when you want to see less information about a list or library. For example, you can hide columns if you don't need to see information or you don't want to scroll to see other columns that are more important. Hiding a column does not delete it from your list or library.

To change which columns are displayed, you need to manage the view in which they appear. Views enable you to see your lists and libraries in different ways, such as organized alphabetically by author or filtered so just your department's files appear. If you need to see different columns at different times, create multiple views.

What do you want to do?

Show a column

Hide a column

Show a column

  1. If the list or library is not already open, click its name on the Quick Launch.

    If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.

  2. On the View menu view menu , click Modify this View. The View menu displays the name of the current view, such as All Documents or Subject.

  3. In the Columns section, under Display, select the check box for the column that you want to show.

  4. Click OK.

Tip: You can also change the order of columns. In the Columns section, under Position from Left, click the arrow next to the number of the column's current position, and then select the new position that you want.

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Hide a column

  1. If the list or library is not already open, click its name on the Quick Launch.

    If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.

  2. On the View menu view menu , click Modify this View. The View menu displays the name of the current view, such as All Documents or Subject.

  3. In the Columns section, under Display, clear the check box for the column that you want to hide.

  4. Click OK.

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